Office Manager + Junior Purchaser

3 weeks ago


Port Coquitlam, Canada H & C Sandwiches Full time

This is an onsite full time office manager position job for a small company in a new food factory in Port Coquitlam. We are looking for a tech savvy person who can digitize our work and set up new standard operating procedures for admin work. They will keep the office organized and assist in purchasing materials. Our company is growing and your role will be integral to the success of the company. Position is available immediately.

**About Us**:
We are a small food manufacturing company that has been in business for over 30 years. We do business with multinational companies. In the last 12 months, we grew more than 100%. We are located on Kingsway Ave in Port Coquitlam.

**Responsibilities and Duties**:

- Office manager working with 1-2 part-time remote employees
- Process customer orders, create production sheets and make invoices
- Use a computer based Material Resource Planning system (MRP system)
- Purchasing of materials on time and on budget following preset refill amounts set up by the purchaser
- Coordinate delivery and pick up of orders with our drivers and freight company
- Organize facility and vehicle repairs with contractors/vendors
- Some remote work may be necessary (can be done on any computer/laptop)
- Answering phone calls
- Occasionally assist with receiving materials (moving up to 40 pound boxes)
- Ability to take on new projects and assist in doing research
- Full-time salaried ($62,400 per year) or Hourly $30.00 per hour
- Hours: Sun 6am-2:30pm and Mon-Wed + Fri 7:30am-4:00pm includes 30 minute lunch break, some work on stat holidays needed in rotation with other office staff (Your days off will be Thursdays and Saturdays)

**Qualifications**:

- Ability to work in a modern, cloud based office environment
- Detail oriented
- Accurate math skills
- Skilled in Google sheets
- Physically fit (lifting up to 40 pounds)
- Fluent in English
- 2+ years of office administration experience
- Purchasing experience or studied supply chain management
- Knowledge of ERP/MRP systems
- Good communicator with customer service skills
- Ability to learn new computer programs quickly such as Google Gmail, Docs, Drive, Quickbooks online with online documentation/training manuals
- Valid driver's license and ability to pass a future forklift certification (training will be provided)

**Nice to have**:

- Experience working in a small or growing company
- Experience in manufacturing or food companies
- Experience implementing an employee training program
- Experience setting up procedures, checkpoints, and controls in an office
- Management experience
- Bookkeeping knowledge
- Ability to organize our virtual library/documentation
- Assist in writing business plans
- Experience with Google Classroom
- Ability to speak other languages such as Cantonese, Mandarin, French, Albanian, Polish, Greek, Ukrainian, Russian, Farsi, Punjabi, Japanese etc

**Job Types**: Full-time, Permanent

Pay: From $62,400.00 per year

**Benefits**:

- Casual dress
- Discounted or free food
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative: 2 years (required)
- Shipping & receiving: 1 year (preferred)
- Purchasing: 1 year (preferred)

Work Location: In person


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