Academic Programs Officer

2 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:11/05/2024
**Req ID**: 40567
**Faculty/Division**: OISE
**Department**: Dept of Curriculum, Teaching & Learning
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00053320

**Description**:
**About us**:
OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto - Canada’s most dynamic and comprehensive institution of higher learning.

OISE is committed to enhancing the social, economic, political and cultural well-being of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy. A unique place to work, learn and grow, OISE addresses current and emerging challenges with the scale, academic excellence and collaborative energy that few institutions in the world can claim.

The Department of Curriculum, Teaching and Learning is the largest of four departments at the Ontario Institute for Studies in Education (OISE). With a diverse community of tenured, research,and teaching stream faculty, the department offers a wide-range of graduate courses and programs relating to academic scholarship and professional practice.

**Your opportunity**:
In addition, this position provides governance support which includes communicating and understanding of the policies, rules, regulations and guidelines, advice and formal secretariat support to meetings of CTL Council and its standing committees (e.g. Program Committee) ensuring governance bodies have the necessary information to engage in substantive discussions and to make informed decisions; implementing academic priorities and initiatives to enhance the student experience, and serves as a department liaison to centralized services.

This position is responsible for working closely with academic administrators to set the timetable for effective scheduling and room utilization for three programs. The incumbent is responsible for gaining an understanding of scheduling needs, collecting and analyzing classroom data and preparing statistical reports regarding enrollment trends and classroom utilization per academic session.

This position also contributes to student recruitment initiatives by conducting detailed data analysis from surveys, data and market trends, to inform recruitment strategies and plans, promoting programs at recruitment events and delivering presentations.

**Your responsibilities will include**:

- Advising staff on the interpretation of academic regulations and its impact to student records, program completion timelines and assessments
- Advising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessary
- Reviewing and approving changes to program requirements for general and exceptional cases
- Coordinating the submissionprocess of student grades/marks
- Analyzing, drafting and submitting course schedules and/or room allocations for approval
- Writing summaries of committee decisions
- Analyzing data to inform recruitment strategies and plans

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum four years' recent and relevant graduate program administrative experience in a post-secondary institution.
- Demonstrated experience in the following areas: course scheduling, governance; and student advising on navigating degree programs.
- Experience with scheduling processes, manipulation of data, working with databases and statistical analysis is required.
- Experience advising graduate students and faculty with relevant academic guidelines and procedures and other related information.
- Demonstrated experience in coordinating meetings, development of meeting agendas, productionof supporting documentation and minute taking.
- Demonstrated experience meeting deadlines in a fast paced, high volume environment with a focus on attention to detail.
- Experience running queries, data management and data analysis.
- Experience conducting presentations to a wide range of audiences and promoting programs.
- Experience working closely with university faculty and administration.
- Ability to analyze data (classroom/seat utilization) and understand the data and results in terms of resource needs is required.
- Advanced skills with MS 365 (Word, Excel, Access, and Outlook). Ability to learn new information and technology quickly and at a detailed level. Strong math skills are required.
- Advanced skills working with ROSI/ACORN or other related student information system.
- Excellent written and verbal communication skills. Excellent presentation skills.
- Excellent interpersonal and organizational skills; time management and project management skills are required.
- Strong client service orientation with the ability to interact with

  • Academic Programs Coordinator

    2 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:10/30/2024 **Req ID**:40453 **Faculty/Division**: Ontario Institute for Studies in Education **Department**: Dept of Leadership, Higher & Adult Educ. **Campus**: St. George (Downtown Toronto) **Description**: **About us**: OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and...

  • Academic Programs Coordinator

    3 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:11/26/2024 **Req ID**:40453 **Faculty/Division**: Ontario Institute for Studies in Education **Department**: Dept of Leadership, Higher & Adult Educ. **Campus**: St. George (Downtown Toronto) **Description**: **About us**: OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and...

  • Manager, Academic Programs

    2 months ago

    Toronto, Canada York University Full time

    **Purpose**: Osgoode Hall Law School is a professional Faculty and prides itself on the high calibre of our student body, and the high quality of our graduates. This highly specialized Faculty has more than 900 full-time Juris Doctor (JD) students and provides its students with the highest quality of student services. Osgoode maintains its own registrarial,...

  • Academic Support Officer

    6 months ago

    Toronto, Canada Toronto School of Management Full time

    **Job Summary** Toronto School of Management (TSoM) is an innovative college offering a broad range of career-focused programs in Business, Hospitality and Tourism, Big Data, Cybersecurity, and Accounting. We provide relevant programs which ensure our students meet the demands of today’s ever-changing job market. At TSoM, we recognize the importance of...

  • Manager, Academic Programs and Records

    6 months ago

    Toronto, Canada York University Full time

    **Purpose**: Osgoode Hall Law School is a professional Faculty and prides itself on the high calibre of our student body, and the high quality of our graduates. This highly specialized Faculty has more than 900 full-time Juris Doctor (JD) students and provides its students with the highest quality of student services. Osgoode maintains its own registrarial,...

  • Academic & Experiential Learning Officer

    2 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:12/11/2024 **Req ID**: 41062 **Faculty/Division**: Faculty of Kinesiology & Physical Education **Department**: Faculty of Kinesiology & Physical Education **Campus**: St. George (Downtown Toronto) **Position Number**: 00044989 **Description**: **About us**: The Registrar's Office staff are committed to strong service excellence in supporting...

  • Academic Program Launch Assistant

    6 months ago

    Toronto, Canada Northeastern University Full time

    About the Opportunity Job Summary Reporting to the Global Launch Services (GLS), the Academic Program Launch Assistant will assist on Global Launch Services (GLS) academic program launches, working closely with the Project Manager to create, maintain, and monitor program launch documentation. The Academic Program Launch Assistant may also assist the...

  • Undergraduate Officer and Program Promotions

    2 months ago

    Toronto, Canada University of St. Michael’s College Full time

    **Closes: October 18, 2024**: The Undergraduate Officer and Coordinator, Programs Promotion acts as the primary administrative liaison with the Faculty of Arts and Science in relation to the four undergraduate programs at St Michael’s (e.g. review of program requirements, timetabling, processing of new courses and program modifications, program...

  • Academic Operations Officer

    5 months ago

    Toronto, Canada George Brown College Full time

    Competition Number: REQ 6253 TITLE:  Academic Operations Officer DIVISION:  Centres for Community Services & Health Sciences SALARY:  Payband G, starting rate $ hour HOURS:  Monday to Friday, 9:00 am to 5:00 pm HOURS PER WEEK:  35 LOCATION:  200 King STATUS:  Temporary Support EFFECTIVE DATE:  Immediately to March 2025 ...

  • Program Coordinator, Academic Partnerships

    2 months ago

    Toronto, Canada Vector Institute Full time

    POSITION OVERVIEW The Vector Institute is seeking a Program Coordinator, Academic Partnerships (Contract) to join our team in Toronto. Reporting to the Director, Academic Partnerships, the Program Coordinator, Academic Partnerships is a key contributor to the team's targeted initiatives to develop future generations of top AI talent. During this 14-month...

  • Office Administrative Assistant

    6 months ago

    Toronto, Canada Sunnybrook Academic Family Health Team Full time

    **Key Responsibilities**: **Reporting directly to the Executive Director of the Sunnybrook Academic Family Health Team (SAFHT) the Administrative Assistant will**: Provide administrative support for the SAFHT Executive Director Assist patients will bill payments for services rendered Maintain and update patient wait lists and support patient rostering...

  • Program Office Assistant

    6 months ago

    Toronto, Canada York University Full time

    **Purpose**: The Program Office Assistant is responsible for providing support to the undergraduate and graduate programs in the School of Kinesiology and Health Science including answering general inquiries on programs, policies, procedures and degree requirements and maintaining student and program files. Act as a resource person to faculty, students to...

  • Academic Advisor

    4 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:08/23/2024 **Req ID**: 39445 **Faculty/Division**: Faculty of Architecture,Landscape&Design **Department**: Daniels Faculty of Arch., Land & Design **Campus**: St. George (Downtown Toronto) **Description**: **About us**: The Daniels Faculty of Architecture, Landscape, and Design at the University of Toronto offers graduate programs in...

  • Coordinator, Academic Planning

    1 month ago

    Toronto, Canada OCAD University Full time

    OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which _we live, work and create._ **_ Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and...

  • Academic Administrator

    7 months ago

    Toronto, Canada ILAC Full time

    **The Company** Established in 1997, ILAC is a leading provider of international education and comprises four distinct divisions. Our offerings range from Language training, University Pathways, Higher Education offering Vocational and Public Private Partnerships programs and Language Testing Centre. Located in Toronto and Vancouver, our mission is to...

  • Residence Programming and Academic Initiatives

    6 months ago

    Toronto, Canada Toronto Metropolitan Full time

    **About Toronto Metropolitan**: At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines...

  • Academic Human Resources Officer

    2 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:10/17/2024 **Req ID**:40206 **Faculty/Division**: Faculty of Architecture,Landscape&Design **Department**: Daniels Faculty of Arch., Land & Design **Campus**: St. George (Downtown Toronto) **Description**: **About Us**: The Daniels Faculty of Architecture, Landscape, and Design at the University of Toronto offers graduate programs in...

  • Part-time Academic Office Administrative Support

    1 month ago

    Toronto, Canada Canada's National Ballet School Full time

    **About Us**: At NBS, you’ll be part of a welcoming community dedicated to the arts and education. We offer a supportive work environment where new ideas are valued, and professional development is encouraged. NBS has _300+ employees_ supporting programs ranging from professional ballet training, community engagement, and ground-breaking health...

  • Director, Centre for Academic Excellence

    6 months ago

    Toronto, Canada Tyndale University Full time

    Tyndale is a Christian university that prepares leaders for work in the private, public and not-for-profit sectors, ministry and the global mission of the church. Tyndale offers fully accredited programs in a wide range of disciplines at both the undergraduate and graduate levels. Currently, there are over 1,600 students representing over 40 denominations...

  • Academic Advisor

    6 months ago

    Toronto, Canada Northeastern University Full time

    About the Opportunity **Responsibilities**: 60% Academic and Student Support: - Actively manage an active enrolled caseload of students from point of admission through program completion. - Monitor student progress through adherence to the established communication and contact plan and use of technology to track substantive engagements and reporting -...