Permanent Full-time Program Administrative Clerk

3 weeks ago

Peel, Canada Karis Disability Services Full time

Calling all change-makers, advocates, innovators, and allies
- **We value diversity and hire employees from all backgrounds.**_

At Karis Disability Services, we value people, foster belonging, celebrate gifts and serve others.

**Permanent Full-Time**
**PROGRAM ADMINISTRATIVE CLERK PEEL**
35 hours/week
Peel, Ontario

The Program Administrative Clerk provides administrative support to the designated locations, assisting the Program Managers and Program Coordinators with clerical and administrative duties. They will be providing support to locations in the Peel community. They will ensure filing and maintenance of confidential program files is completed with a high level of discretion. The Program Administrative Clerk will manage their time effectively to ensure deadlines for Ministry of Children, Community, and Social Services are met. They will be communicating to people within and outside of Karis Disability Services to provide information about the organization.

The Program Administrative Clerk will respect and uphold the Values, Vision and Mission of Karis Disability Services, demonstrating the highest standards of courtesy and respect in their dealings with other employees, persons supported and both internal and external stakeholders.

**Responsibilities**:

- Assist the Program Managers with correspondence, mailings and other clerical duties as requested.
- Implement and maintain the Standardized Filing System.
- Assist in the booking and preparing of meetings.
- Coordinate, schedule, and prepare meetings and take minutes as required.
- Review and maintain bulletin boards.
- Support teams in preparing for events.
- Assist to maintain data entry within our Operations Database.
- Update and maintain personal information of people supported.
- Assist with protocol updates.
- Assist during Program Assessment / Compliance seasons.
- Assist with updating and maintaining Emergency Response Plan, Community Services Manual, and Karis Disability Services Reference Manual.
- Assist with personal plan and other documentation in person supported files and employee files, etc.
- Coordinate program-specific training or training events.

**Why Should You Apply?**
- Flexible schedules
- Employee Assistance Plan
- Comprehensive benefits package
- Tuition reimbursement, career development and training opportunities
- Competitive wages
- Employee Discounts

**Requirements**:

- Minimum 1 year administrative or on-the-job experience
- Minimum High School Diploma; College Diploma preferred.
- Proficiency with Microsoft Office (MS Word and MS Excel)
- Written and verbal communication skills
- Strong attention to detail and time management skills
- Knowledge of professional office environments
- Working with confidential information and maintaining employee privacy
- Satisfactory Vulnerable Sector Screen
- Access to reliable transportation for locations throughout the Peel area

**Job Types**: Permanent, Full-time

**Salary**: $21.49-$25.60 per hour

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

COVID-19 considerations:
**Education**:

- Secondary School (preferred)

**Experience**:

- Databases: 1 year (preferred)
- Administrative experience: 1 year (required)

Willingness to travel:

- 100% (required)

Work Location: On the road

Application deadline: 2023-11-24

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