Assistant Supervisor, Events
1 month ago
**Position Details**:
**Current Rate of Pay**: Min = $37.09/hr, Max = $40.21/hr
**Employment type**: Temporary Contract
**Duration of employment**: 1 Year+
**Hours of work**: 35 hrs/week
**Work location**: Head Office
**Division**: Corporate Services
**Business unit**: Communications, Marketing and Events
**Travel**: 10-15%
**Remote Work**: Hybrid
**About TRCA**:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.
TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.
**How you will contribute as part of the TRCA team**:
Under the direction of the Manager, Events, the Assistant Supervisor, Events’ primary focus is to perform administrative tasks, including accounts payable, procurement reports and event related spreadsheets and reports. This position helps with event coordination and is on site to support execution for corporate and community events.
Additionally, this position manages the corporate resources and supports corporate engagement programs under Toronto and Region Conservation Foundation (TRCF).
**Major Responsibilities**:
- Assist with logistics, coordination and overall event planning for corporate and community events.
- Liaise with corporate clients and take bookings for employee engagement programs.
- Assist with obtaining quotes and adhering to TRCA’s procurement policy.
- Assist with the writing of RFQ/RFP’s and procurement reports.
- Prepare agendas and finalize and distributes team meeting minutes.
- Sources and purchases event supplies for events.
- Prepare paperwork and obtain permits for special events as required.
- Process vendor invoices.
- Organize and maintain corporate event supplies/resources which are bookable by staff. Ensure that the booking system is up-to-date and that supplies are returned in a timely manner.
- Other duties as assigned.
**What will you need to succeed**:
- Diploma or degree from a recognized post-secondary institution in Event Planning or Event Management
- Ontario Driver’s License
- 2+ years’ work experience in events and/or marketing
- Excellent written and verbal communication skills, with the ability to build and maintain positive relationships with staff and clients;
- Highly organized with superior ability to prioritize, multi-task and meet deadlines;
- Self-motivated, responsible and strong attention to detail
- Flexible work schedule: Available to work weekdays, evenings and weekends;
- Proven ability to work under pressure in a professional manner;
**What TRCA has to offer you**:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).
**You will be part of a diverse and inclusive organization that**:
- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan - OMERS/OTPP).
- Pregnancy & Parental Leave Top-Up Program.
- Provides unique TRCA Perks.
- Provides flexible work arrangements.
- Offers potential for career growth and advancement.
All new hires are required to be fully vaccinated against Covid-19 as a precondition to being hired by TRCA. TRCA will comply with its obligations pursuant to the Ontario Human Rights Code and any other applicable legislation.
While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.
Personal information you provide through the TRCA recruitment, selection and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act. Any questions regarding this collection activity should be directed to the Supervi
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