Programs Admin Assistant
2 months ago
**INTERNAL ONLY
**Classification**:Office - Level 3 **Title**:Programs Administrative Assistant
**Location**:North Battleford **Competition #**:91-BC-2324
**Date Posted**:January 29, 2024 **Closing Date**:February 6, 2024 at noon
**Start / End Date**:ASAP **Salary Range**:As per the Collective Agreement
Full-Time, Permanent Appendix A
change. This is an in-scope position.
**Main Responsibilities**:
Reporting to the Vice-President, Academic and/or a Program Coordinator, this position provides administrative support to the
Programs Division as required. This position**:
- Provides general administrative support services to the Vice-President, Academic and the Program Division Coordinators,
as well as support for Health Care Operations Associate desk and main reception as required.
- Assists Program Division Coordinators with the tasks of: preparing program schedules; organizing classroom facilities;
presentation materials, program advertisements; coordinating travel.
- Prepares and distributes program and operational information to students, Instructors and other College staff.
- Responds to general inquiries from students and the public regarding College programs and services, admissions and
- registration process & procedures.
- Manages and maintains confidential information and records (i.e. student data).
- student information, correspondence, registrations and withdrawals.
- Creates and maintains student and program filing systems.
- Provides general administrative support services to instructors.
- Ensures classrooms are open and secured as per schedule.
- Prepares and processes purchase orders. This will often include researching and recommending materials, equipment, or
- supplies.
- Assists with the organization of college events such as graduation.
- Prepares, processes and maintains all agreements and contracts undertaken by the division for services, programs, student
- work placements, and casual human resources.
- Monitors the timely submission of staff time sheet records.
- Performs other duties as assigned.
**Qualifications, Skills, Abilities and Experience**:
- A one-year post-secondary certificate in office administration from a recognized post-secondary institution.
- A minimum of one-year experience in an administrative support position.
- Demonstrated competence and recent experience in the use of technology such as Zoom, Microsoft Office Suite, Outlook,
- Internet and Social Media platforms, with the ability to learn and adapt to changing technology.
- Knowledgeable in all areas of office practices and procedures.
- Ability to accurately, timely and concisely compose, record, proofread and/or edit a variety of written materials using correct
- spelling, grammar and punctuation.
- Ability to pay attention to detail and numerical discrepancies to ensure accuracy in their work.
- Interpersonal skills that maintain the integrity of the position.
- Effective communication skills, and public relations & public speaking skills.
- Demonstrated skills in collaborative problem solving, research, analysis, and accountability within a team setting.
- Ability to plan, organize, schedule, and prioritize work taking into account frequent interruptions, conflicting and changing
- priorities in order to meet tight deadlines.
- Ability to identify the need for development and modification of procedures to improve consistency, efficiency and
- effectiveness, and to ensure compliance.
- Critical thinking skills.
- A recent satisfactory Criminal Record Check is a requirement of the College.
- A **recent, **satisfactory criminal record check is a requirement of the College.
meet the qualifications, knowledge, education and skills as identified in the posting.
**Submit Applications to: Please Quote Competition #91-BC-2324**
Human Resources
North West College **NWC thanks all those who applied however only those selected**
10702 Diefenbaker Drive **for an interview will be contacted.**
North Battleford SK S9A 4A8
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