Administrative Coordinator

1 month ago

Mississauga, Canada AstraZeneca Full time

**Administrative Coordinator (Legal Department)**

**Hybrid Work
- 3 days/week from our Mississauga office**

AstraZeneca is shaping the future of healthcare by expanding our global presence and harnessing innovation to make an even greater impact on society and the planet. As part of this vision, we are thrilled to announce the establishment of a new Legal Operations Centre in Mississauga, Canada. This state-of-the-art hub will centralize our Legal operational functions, promoting collaboration, knowledge sharing, and the integration of cutting-edge technology. Situated in a region renowned for its healthcare focus and proximity to top-tier talent and research facilities, our new centre is set to become a cornerstone of AstraZeneca's 2030 Bold Ambition. Join us in this exciting new chapter as we build sustainable, digitally enabled workplaces designed to inspire and empower our teams to deliver life-changing medicines to the world.

**Summary**

We are looking for an Administrative Coordinator to provide pooled support to our Legal Department. In this role, you will be responsible for managing special projects and solving miscellaneous questions that arise, in addition to more traditional administrative responsibilities such as scheduling meetings, preparing documents, maintaining records, and coordinating travel arrangements and managing expense reports.

**Typical Accountabilities**
- Provide administrative support to the legal department
- Manage special projects and solve miscellaneous problems that arise
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Prepare, edit, format, and mail legal documents, correspondence, and reports
- Maintain electronic and physical files and records in compliance with policies and procedures
- Assist with research, data entry, filing, scanning, copying, and mailing
- Liaise with internal and external stakeholders, such as clients, vendors, and courts
- Manage legal department distribution lists, intranet site and related shared sites
- Oversee legal department subscriptions and licenses and ensure timely and cost-effective renewals and payments
- Perform other duties as assigned

**Essential Skills/Experience**
- High school diploma or equivalent work experience
- At least 5 years of administrative experience
- Legal experience is preferred
- Excellent oral and written communication skills
- Strong organizational, time management, and problem-solving skills
- Ability to work independently and collaboratively with a diverse team of legal professionals
- Ability to handle confidential and sensitive information with discretion
- Ability to work under pressure and meet deadlines.
- Tech savvy and striving for constant improvement and innovation.
- Possess a high level of attention to detail and accuracy, as well as the ability to prioritize and multitask in a fast-paced environment.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office is purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

**Great People want to Work with us Find out why**:

- GTAA Top Employer Award for 10 years
- Top 100 Employers Award
- Canada’s Most Admired Corporate Culture
- Learn more about working with us in Canada
- View our YouTube channel

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