Administrative Assistant/marketing Coordinator

2 weeks ago

Mississauga, Canada Magil Construction Full time

**ADMINISTRATIVE ASSISTANT / MARKETING COORDINATOR**

Reporting to the Marketing/Proposal Manager, the Administrative Assistant / Marketing Coordinator helps lead and support a wide variety of day-to-day administrative and marketing efforts across Magil Construction. The Administrative Assistant / Marketing Coordinator helps Magil Construction be efficient and consistently professional in its approach to marketing and communications. This position will assist in the development and delivery of the overall marketing efforts of Magil Construction, and will support our work in respect of brand, social media, events, website content, communications, and internal customer service and will provide administrative office duties and provide support to the executive team.

**ADMINISTRATIVE ASSISTANT RESPONSIBILITIES**
- Greet visitors and answer phones.
- Manage inventory such as stationary, equipment, and kitchen supplies.
- Point of contact for building management.
- Manage meeting room availability.
- Book travel arrangements including air and hotel.
- Maintain safety and hygiene standards in the office.
- Support employee culture.
- Help coordinate internal lunches and events.
- Support the executive team.
- Other Administrative duties as assigned.

**MARKETING COORDINATOR RESPONSIBILITIES**
- Research and look for new project opportunities on Merx, Biddingo, Bids and Tenders etc.
- Maintain and update CRM.
- Assist Marketing Manager with RFP’s and RFQ’s.
- Lead the end-to-end process for proposal development including coordination, planning, improvement, and creation.
- Contribute and collaborate to national communications efforts, content and strategy.
- Communicate with media and industry organizations for events and company milestones.
- Maintain Business Development / Marketing calendar.
- Maintain project database.
- Gather employee and project information, maintain content database and update resumes and project profiles in InDesign.
- Look for industry events and coordinate participation.
- Assist with organizing Business Development and Client Appreciation events.
- Assist and source out promotional and employee merchandise, including assisting with selection, design, procurement, and distribution of company “swag”.
- Work collaboratively with Magil Construction management to plan, develop, and implement marketing initiatives in a timely manner and within budget.
- Ensure communication protocols, forms, templates, and standards are managed and implemented programmatically, consistent with brand.
- Assist in the design/creation and production of marketing materials, both printed and digital.
- Plan and distribute client holiday gifts and greetings.
- Present ideas to help promote brand or to undertake marketing campaigns in new ways.
- Other duties as assigned.
- **SPECIFIC QUALIFICATIONS AND SKILLS**:

- A university degree or a college diploma in Marketing or Graphic Design.
- 2+ years’ experience in Marketing or a relevant field.
- Knowledge of traditional and digital marketing tools.
- Proficient skills in using Adobe InDesign and Illustrator.
- Construction industry knowledge an asset.
- Attentive to details and you produce accurate work.
- Excellent writing, and communication skills.
- Broadly creative.
- Someone who demonstrates a strong work ethic.
- Able to prioritize effectively, and juggle competing and time-sensitive requests.
- Fluent in English.
- Organized and possess strong time-management skills.
- Able to work effectively and productively without close supervision.
- Someone with strong problem-solving and critical-thinking skills
- Committed to and demonstrate continuous learning.
- Proficient with computers generally and the Microsoft Office suite of products, in particular (including with Excel and PowerPoint).

Pay: $58,000.00-$70,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Wellness program

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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