Executive Assistant, Office of The Principal

1 month ago


Toronto, Canada UNIVERSITY OF ST. MICHAEL'S COLLEGE Full time

**UNIVERSITY OF ST. MICHAEL’S COLLEGE**

**JOB OPPORTUNITY**

**Position Title**:
Executive Assistant, Office of the Principal

**Office**:
Office of the Principal

**Supervisor**:
Principal & Director, Office of the Principal

**Hours**:
35 hours per week

**Compensation**:
$33 per hour + 4% vacation pay

**Terms**:
4-month contract

**Start Date**:
July 4, 2023

**Posting Date**:
June 5, 2023

**Closing Date**:
June 19, 2023

**Attention: Office of the Principal**

**PROFILE**

The University of St. Michael’s College, federated with the University of Toronto, is a Catholic institution of higher learning founded by the Congregation of St. Basil, whose motto, “Teach me goodness, discipline and knowledge,” sets the tone for campus life. Committed to the pursuit of knowledge, meaning and truth, USMC is a dynamic center where Catholic intellectual thought thrives in a context of academic freedom and rigorous debate. The University of St. Michael’s College boasts a large and dynamic undergraduate division, an acclaimed Faculty of Theology and one of the busiest and most important libraries on the University of Toronto campus.

***

The Executive Assistant provides administrative support to the Principal & Vice-President, Director of the Office of the Principal, and staff members of the Office of the Principal & Vice President.

**DUTIES & RESPONSIBILITIES**
- Provide administrative support to the Office of the Principal & Vice-President
- Maintain the Principal’s appointment schedule
- Coordinate meetings and visits, including coordinating logistics from some events (booking venue, audio-visual, catering, arrange accommodation for guests, etc.)
- Arrange financial reimbursements requested by the Principal & Vice President and the Director of the Office of the Principal
- Collect documentation and data, and mail for the Office of the Principal
- Update the Office database/website, maintain Office Listserve
- Maintain staff members’ employment files
- Order office supplies and maintain inventory of equipment and keys
- Support, when relevant and as directed by the Principal or Director, student activities sponsored by the Principal’s Office, related, for instance, to SMC One Seminars

**QUALIFICATIONS**
- Demonstrated self-directed and independent problem-solving work experience, including the ability to effectively work remotely
- Ability to exercise diplomacy dealing with staff, students and external contacts
- Ability to work collaboratively with other office staff, management and external stakeholders
- Experience in planning international travel is an asset
- Knowledge of St. Michael’s College and the University of Toronto is an asset

**We thank all applicants for their interest. Only those considered for an interview will be contacted.**

**Job Types**: Full-time, Fixed term contract
Contract length: 4 months

**Salary**: $33.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative Support: 5 years (preferred)

Work Location: In person

Application deadline: 2023-06-19


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