Executive & Office Services Assistant, Mccr

3 weeks ago

Toronto, Canada Royal Bank of Canada Full time

**Come Work with Us**

At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.

Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.

**Job Title**

Executive & Office Services Assistant, MCCR

**Primary Responsibilities**

**Executive Assistant**
- Provides calendar management and manages meeting logistics (room bookings, video conference, physical materials, etc.)
- Assists executives with issues regarding HR and related matters, including headcount tracking, recruitment/onboarding, relocation and physical premises requirements, management of organizational charts. May provide assistance to broader team on a limited basis.
- Maintains Record of Vacations & Absences.
- Organizes travel arrangements.
- Prepares and submits expense claims and ensures their integrity.
- Obtains approval for payment of major invoices, including suppliers of services under contract.
- Manages the assignment of system access roles for new employees.

**Offices Services Assistant (Supporting the Business Management Team)**
- Main contact for floor administration and communication.
- Maintains access to desk booking systems and assignment of lockers.
- Approver for premises access cards.
- Maintains office equipment and stationery with support of Concierge team.
- Assist with Business Continuity Planning as needed.
- Assist with MCCR presentations, meetings and social events.
- Assists with inventories and tracking (e.g., laptops/desktops and time studies
- May assist in historical group expenses for anomalies.
- Assists with global FTE and other cost tracking.
- Approves service access requests (A. Hammond delegate)

**Must Have**
- Excellent organizational skills
- Ability to work under time constraints and prioritize requests from multiple individuals
- Effective communications skills.
- Strong judgement and initiative skills.
- Good attention to detail
- Proficiency in selective PC software (Word, Excel, Power Point and Sharepoint)
- Mature, professional individual with initiative and sense of urgency

**Authorities, Impact, Risk**
- Remains alert to opportunities for procedural/systems improvements and cost-saving initiatives
- Maintains and balances Visa expense cards/prepares claims.

**Key Relationships**
- Group Risk Management executives and management
- Group Risk Management - Admin. Officers & Executive Assistants

**Working Conditions (Legislative Requirements)**
- Mental Effort: Occasional effort (about 1 to 2 hours at a time on average) to concentrate on the preparation of written or electronic materials and the use of standard computer software. Visual attention and / or active listening is required, but the work provides for choice of action.

**Time Allocation**

25% - Calendar and meeting logistics management

25% - Physical premises tracking & management

20% - Employee/FTE logistics and tracking

15% - Travel booking and expenses

10% - Expense Monitoring and Control

5% - Business continuity plans

**Job Summary**

This role provides administrative support to VP, Counterparty Credit Risk, VP, Enterprise Market Risk, and MD and Head, Global Risk Analytics and their teams. Supports the Business Management Team in its support of MCCR in Canada and globally.

**Address**:
TORONTO, Ontario, Canada

**City**:
CAN-ON-TORONTO

**Country**:
Canada

**Work hours/week**:
37.5

**Employment Type**:
Full time

**Platform**:
Group Risk Management

**Job Type**:
Regular

**Pay Type**:
Salaried

**Posted Date**:
2023-02-02-08:00

**Application Deadline**:
2023-02-26-08:00

**I**nclusion** and Equal Opportunity Employment**

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

**Join our Talent Community**

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

  • Executive Assistant

    1 week ago

    Toronto, Canada Office of MPP Adil Shamji Full time

    **Role Summary** Working very closely with the Member, you will serve as the link between the MPP’s office at Queen’s Park and his Constituency Office. As the Executive Assistant, you will lead the successful coordination and execution of the Member’s parliamentary and community duties. This includes supervising staff and ensuring the smooth operation...

  • Executive Assistant

    1 week ago

    Toronto, Canada Intelligent Office North York Full time

    **Receptionist/Administrative Assistant** - Intelligent Office, North York, ON We are looking for an Executive Receptionist who is professional, punctual, positive minded, a team player & detail oriented. This position is a Full time opportunity. We are looking for the right individual to grow with us. Prerequisites are as follow: - Answering calls...

  • Office Manager/ Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Better Living and Community Services Full time

    Salary: If you have a the ability to anticipate needs, think critically and offer solutions with a high degree of professionalism, tact and confidentiality, Better Living has the right opportunity for you. Position Summary A member of the Senior Management Team, the Office Manager/ Executive Assistant reports directly to the President and CEO and is...

  • Job Opening – Office Administrator

    3 weeks ago

    Old Toronto, Canada Advanced Mobile Payment Inc. Full time

    Position: Full Time – Office AdministratorTHE OPPORTUNITYAt AMP, our vision is centred around “Paying well with others”, which means a deeply collaborative approach to payments, partnerships, and customer success. Our global HQ is at the center of all things AMP: from hardware research & development, programming, assembly, to sales & marketing, and...

  • Job Opening – Office Administrator

    3 weeks ago

    Old Toronto, Canada Advanced Mobile Payment Inc. Full time

    Position: Full Time – Office AdministratorTHE OPPORTUNITYAt AMP, our vision is centred around “Paying well with others”, which means a deeply collaborative approach to payments, partnerships, and customer success. Our global HQ is at the center of all things AMP: from hardware research & development, programming, assembly, to sales & marketing, and...

  • Job Opening – Office Administrator

    3 weeks ago

    Old Toronto, Canada Advanced Mobile Payment Inc. Full time

    Position: Full Time – Office AdministratorTHE OPPORTUNITYAt AMP, our vision is centred around “Paying well with others”, which means a deeply collaborative approach to payments, partnerships, and customer success. Our global HQ is at the center of all things AMP: from hardware research & development, programming, assembly, to sales & marketing, and...

  • Executive Assistant

    2 months ago

    Toronto, Canada Lumenus Community Services Full time

    Lumenus Community Services has an exciting opportunity for an **Executive Assistant** who will leverage their experience and professional skills to deliver the highest level of support to a busy and highly engaged Chief executive leadership team. **KEY RESPONSIBILITIES**: **Administration and Communication Support** - Responsible for operations and office...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Network Child Care Services Full time

    **Network Child Care Services** is currently recruiting for a Full Time Permanent (40 Hours per week) status Executive Assistant to the Executive Director. Reporting directly to the Executive Director (ED), the Executive Assistant (EA) provides efficient, professional, and confidential support for the day-to day operational support to the organization and...

  • Office Executive

    3 weeks ago

    Toronto, Canada Focal Healthcare Inc. Full time

    Job Overview: **Responsibilities**: - Lead the day-to-day management of supplies, equipment, and facilities including equipment maintenance, inventory management, deliveries and related activities - Provide confidential secretarial, administrative and general support for company executives as required, including managing the schedule/calendar and monitoring...

  • Executive Assistant

    2 months ago

    Toronto, Canada Family Day Care Services Full time

    Work with us at Family Day! Put your training, experience and passion for quality Child Care and Early Learning to work at Family Day **Position Available**: Executive Assistant, Permanent Full Time **Location**: 155 Gordon Baker Road, Suite 400, Toronto, Ontario, M2H 3N5 Hybrid with a minimum of two days a week in office **Start Date**:...

  • Executive Office Assistant

    3 weeks ago

    Toronto, Canada Focal Healthcare Full time

    Department: Corporate AffairsReports to: Operations Manager Responsibilities: Lead the day-to-day management of supplies, equipment, and facilities including equipment maintenance, inventory management, deliveries and related activities Provide confidential secretarial, administrative and general support for company executives as required, including...

  • Executive Office Assistant

    3 weeks ago

    Toronto, Canada Focal Healthcare Full time

    Department: Corporate AffairsReports to: Operations Manager Responsibilities: Lead the day-to-day management of supplies, equipment, and facilities including equipment maintenance, inventory management, deliveries and related activities Provide confidential secretarial, administrative and general support for company executives as required, including...

  • Executive Assistant, Office of The President

    5 days ago

    Toronto, Canada University of St. Michael’s College Full time

    **Closes: June 6, 2024**: The Executive Assistant provides administrative, organizational and operational support to the Office of the President. The Executive Assistant reports directly to the Director, Office of the President & Secretary to Collegium and President on a wide variety of administrative duties and projects involving the Office of the President...

  • Executive Office Assistant

    3 weeks ago

    Toronto, Canada Focal Healthcare Full time

    Department: Corporate Affairs Reports to: Operations Manager Responsibilities:Lead the day-to-day management of supplies, equipment, and facilities including equipment maintenance, inventory management, deliveries and related activities Provide confidential secretarial, administrative and general support for company executives as required, including managing...

  • Executive Office Assistant

    3 weeks ago

    Toronto, Canada Focal Healthcare Full time

    Department:Corporate AffairsReports to:Operations Manager Responsibilities:Lead the day-to-day management of supplies, equipment, and facilities including equipment maintenance, inventory management, deliveries and related activities Provide confidential secretarial, administrative and general support for company executives as required, including managing...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Family Day Care Services Full time

    Executive Assistant 155 Gordon Baker Rd, North York, ON M2H 3N5, Canada Req #1278 Friday, May 24, 2024 Work with us at Family Day! Put your training, experience and passion for quality Child Care and Early Learning to work at Family Day Position Available : Executive Assistant, Permanent Full Time Location : 155 Gordon Baker Road, Suite...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Family Day Care Services Full time

    Executive Assistant 155 Gordon Baker Rd, North York, ON M2H 3N5, Canada Req #1278 Friday, May 24, 2024 Work with us at Family Day! Put your training, experience and passion for quality Child Care and Early Learning to work at Family Day Position Available : Executive Assistant, Permanent Full Time Location : 155 Gordon Baker Road, Suite...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Ontario Ministry of Children, Community and Social Services Full time

    **Executive Assistant to the Parliamentary Assistant (Minister’s Office)** **Ministry of Children, Community and Social Services** (Legislative Assembly of Ontario, Queen’s Park; Ministry Office, 438 University Avenue, Toronto) **Responsibilities** - Supporting the Parliamentary Assistant in their day-to-day activities at Queen’s Park and the...

  • Executive Assistant

    2 months ago

    Toronto, Canada CultureLink Settlement and Community Services Full time

    **Job Posting** Job title: Executive Assistant Hours: 35 hours per week **Start/end date: As soon as possible - March 31, 2025 with possibility of extension** **Reports to: Chief Executive Officer** **Posting Date: May 02, 2024** **Reference Number: CLNU-2024-08** **Deadline to apply: Open until filled** CultureLink is a Not for Profit Charity settlement...

  • Executive Office Assistant

    3 weeks ago

    Toronto, Canada Focal Healthcare Full time

    Department:Corporate AffairsReports to:Operations ManagerResponsibilities:Lead the day-to-day management of supplies, equipment, and facilities including equipment maintenance, inventory management, deliveries and related activitiesProvide confidential secretarial, administrative and general support for company executives as required, including managing the...