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Executive & Office Services Assistant, Mccr

4 months ago

Toronto, Canada Royal Bank of Canada Full time

**Come Work with Us**

At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.

Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.

**Job Title**

Executive & Office Services Assistant, MCCR

**Primary Responsibilities**

**Executive Assistant**
- Provides calendar management and manages meeting logistics (room bookings, video conference, physical materials, etc.)
- Assists executives with issues regarding HR and related matters, including headcount tracking, recruitment/onboarding, relocation and physical premises requirements, management of organizational charts. May provide assistance to broader team on a limited basis.
- Maintains Record of Vacations & Absences.
- Organizes travel arrangements.
- Prepares and submits expense claims and ensures their integrity.
- Obtains approval for payment of major invoices, including suppliers of services under contract.
- Manages the assignment of system access roles for new employees.

**Offices Services Assistant (Supporting the Business Management Team)**
- Main contact for floor administration and communication.
- Maintains access to desk booking systems and assignment of lockers.
- Approver for premises access cards.
- Maintains office equipment and stationery with support of Concierge team.
- Assist with Business Continuity Planning as needed.
- Assist with MCCR presentations, meetings and social events.
- Assists with inventories and tracking (e.g., laptops/desktops and time studies
- May assist in historical group expenses for anomalies.
- Assists with global FTE and other cost tracking.
- Approves service access requests (A. Hammond delegate)

**Must Have**
- Excellent organizational skills
- Ability to work under time constraints and prioritize requests from multiple individuals
- Effective communications skills.
- Strong judgement and initiative skills.
- Good attention to detail
- Proficiency in selective PC software (Word, Excel, Power Point and Sharepoint)
- Mature, professional individual with initiative and sense of urgency

**Authorities, Impact, Risk**
- Remains alert to opportunities for procedural/systems improvements and cost-saving initiatives
- Maintains and balances Visa expense cards/prepares claims.

**Key Relationships**
- Group Risk Management executives and management
- Group Risk Management - Admin. Officers & Executive Assistants

**Working Conditions (Legislative Requirements)**
- Mental Effort: Occasional effort (about 1 to 2 hours at a time on average) to concentrate on the preparation of written or electronic materials and the use of standard computer software. Visual attention and / or active listening is required, but the work provides for choice of action.

**Time Allocation**

25% - Calendar and meeting logistics management

25% - Physical premises tracking & management

20% - Employee/FTE logistics and tracking

15% - Travel booking and expenses

10% - Expense Monitoring and Control

5% - Business continuity plans

**Job Summary**

This role provides administrative support to VP, Counterparty Credit Risk, VP, Enterprise Market Risk, and MD and Head, Global Risk Analytics and their teams. Supports the Business Management Team in its support of MCCR in Canada and globally.

**Address**:
TORONTO, Ontario, Canada

**City**:
CAN-ON-TORONTO

**Country**:
Canada

**Work hours/week**:
37.5

**Employment Type**:
Full time

**Platform**:
Group Risk Management

**Job Type**:
Regular

**Pay Type**:
Salaried

**Posted Date**:
2023-02-02-08:00

**Application Deadline**:
2023-02-26-08:00

**I**nclusion** and Equal Opportunity Employment**

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

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