Executive Assistant

3 weeks ago

Toronto, Canada The Clover School Full time

**Role**
- The Executive Assistant is responsible for serving as a supporting advisor and provide high level administrative support to the School Founders and school at large; assisting and representing the Founders as needed, troubleshooting and handling the daily needs of the business with a focus on using systems and processes to ensure consistency and efficiency throughout the business, dynamically integrating these responsibilities to track the flow of projects and initiatives from end to end. This is a multifaceted, operational role and requires the ability to juggle several tasks simultaneously, sharp organizational skills, and demonstrated autonomy and initiative on a daily basis.

**Responsibilities (Tasks Associated with the Role)**

**Project Management**
- Helping to create and maintain a corporate strategy roadmap and a project planning and internal communication system
- Oversee major projects, specifically construction and permitting of new campuses and renovations.
- Tracking high priority initiatives and identifying any obstacles
- Communicating initiative status to the Founders, pulling in any other team members as necessary
- Pulling together and managing project teams that require input from multiple areas within the company

**Administrative**
- Organizing weekly check-in meetings with Founders to ensure progress is on track
- Organizing the agenda for weekly admin meetings
- Taking & distributing meeting minutes from weekly meetings
- Assigning tasks and responsibilities and ensuring team members are accountable for completing tasks on time
- Liaising and coordinating with third party vendors/partners as required
- Leading coordination with the City and Ministry of Education to acquire required permits and licensing for new campuses

**School Operations**
- Helping define annual goals & track progress for growth
- Supporting administrative staff though development & implementation of new systems and processes
- Oversee job posting and hiring processes
- Assist principals with expenses
- Helping to develop and support school culture enhancing plan & initiatives
- Planning annual staff gatherings

**Strategic Initiatives**
- Serving as a trusted advisor and confidant to the Founders
- Making suggestions towards a strategic framework to help the company reach its business goals, enhance strategic operations, brand culture and experience for staff and clients
- Developing, implementing and aligning processes as necessary to ensure goals are met
- Defining and researching new ideas and business opportunities
- Identifying & monitoring monthly metrics to identify growth opportunities

**Results (Expected Accomplishments)**
- Keep meticulous process documentation
- Move major projects forward
- Building and implementing an integrated, scalable project tracking & communications system for the team
- Continued successful development of new ideas into projects and workflows

**Requirements (Expected Proficiencies)**
- Strong project management skills
- Strong planning & organizational skills
- Strong written and verbal communications skills
- Attention to detail
- Fluidity & adaptability
- Creative problem solving
- Collaboration
- This job description is not all-inclusive and certain activities, duties or responsibilities may be required of the employee as needed._
- Executive Operations Director _
- The Clover School_
- **Do you **_
- _thrive in an environment that is fast-paced juggling multiple priorities?_
- _excel at figuring out a plan with only the final goal in mind?_
- _desire a role where you can put your fingerprints on an incredible brand?_
- _have an entrepreneurial mindset? _
- _know the devil is always in the details?_
- _want to get into the nitty gritty of operating a growing business with resounding impact? _
- _believe in the power of education to change the world?_
- have 5+ years of experience in high level administrative support, private education, project management, or have unmatched executive functioning chops? _
- If so, we want you to consider this incredible opportunity_
- The Clover School is seeking an _**enthusiastic operational unicorn **_who can take us to the next level. We are on a huge growth trajectory and need a creative problem solver to join us on this incredible journey._
- **What we need**:_
- Our Executive Assistant is a boots on the ground role, responsible for advising the school’s Founders and acts as their representation in all internal meetings and when dealing with third parties; assisting and representing them by skillfully troubleshooting the daily corporate business hurdles with a focus on resourcing, growth, and scaling. _
- **What you bring**:_
- **Who we are**:_
- The Clover School is a premium Montessori school in Toronto. We empower our community of learners to be joyful, resilient, and innovative through heart-centered education. Established in 1996 by Sandra Bosnar-Dale and Isabelle Kunicki, the school has seen exponential growth und

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