Executive Assistant

3 weeks ago

Toronto, Canada The Salvation Army Full time

Are you motivated, looking for a role with a purpose, and have a desire to make a difference in your local community? The Salvation Army’s Meighen Health Centre (MHC) is a long-term care and assisted living facility located in Toronto, within walking distance of the Davisville subway station and with free parking available on-site. We care deeply about our residents and strive to be a transforming influence in their lives through person-centered care.

Our employees work in a supportive environment where collaboration and teamwork are key. Full-time employees are provided with health, dental, EFAP, paid sick time, life insurance, long term disability coverage, and employer paid RRSP contributions after successfully completing three months of service. Come join a team that is making a difference every day

Reporting to the Executive Director, the Executive Assistant provides confidential administrative support to the Executive Director and the management team. They act as a link between executives and managers, staff, external partners, and agencies, as well as the public in general. They provide full administrative assistance, including research; correspondence, preparation and distribution of presentation materials; responding to inquiries, and developing, planning, and attending meetings to ensure the success of the event.

**KEY RESPONSIBILITIES**:

- Act as the point of first contact on behalf of the Executive Director for the public, service providers, external partners, agencies and others
- Maintain the confidentiality of resident and program files and ensure the efficient processing of required documentation, agreements, contracts and other legal documents
- Manage all correspondence in a variety of formats for the Executive Director and others as directed; maintain schedules and calendars, ensuring the Executive Director is prepared for appointments, meetings, seminars, and travel.
- Research and compile information required for background documents, meetings, committees, statistics, and ad hoc and monthly reports; ensure that deadlines are met
- Prepare presentations, brochures, flyers, advertisements, invitations, and certificates
- Oversight of meetings occurring at MHC including scheduling of rooms, preparation of agendas, taking and distributing meeting minutes, and meeting logistics such as technology requirements or providing meals
- Perform general office duties such as answering and screening telephone calls; greeting and escorting visitors; filing documents electronically, and manually; photocopying and distributing materials as requested; sending and receiving faxes; and processing incoming and outgoing mail

**WORKING CONDITIONS**:

- This is an in person permanent full-time position based upon 40 hours per week
- Schedule may vary according to requirements of responsibilities
- some weekend and evening work may be required
- Flexibility to be available outside of regular work hours to provide support on urgent matters or to meet tight deadlines
- Regular work hours: 8:30 a.m. to 5:00 p.m. Monday to Friday and includes a ½ hour unpaid meal break
- Typical office environment

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:

- Completion of a Community College certificate or diploma program in Business Administration or a related discipline is required
- Certification in CPR/First Aid preferred
- Valid Ontario Class “G” Driver’s License and a current copy of a Driver’s abstract for review and verification that is satisfactory to The Salvation Army, in its sole discretion, preferred
- Alternative combinations of education and experience may be considered

**EXPERIENCE AND KNOWLEDGE**:

- Minimum of 3 years of prior related experience supporting senior management

**SKILLS AND CAPABILITIES**:

- Must exhibit a positive, solution-oriented and customer-focused attitude
- Demonstrate a high level of integrity, sound judgment and ability to maintain confidentiality
- Initiative, critical thinking, and problem-solving skills along with the ability to anticipate needs and provide solutions/options, particularly when confronted with ambiguity and a high degree of change
- Exceptional written, verbal communication, and interpersonal skills with capability and desire to work within a collaborative team in a multi-faceted environment
- Exemplary planning and time management skills with ability to multitask and prioritize daily workload
- Advanced working knowledge of Microsoft Office, Word, Outlook, Excel and PowerPoint, and ability and willingness to learn new technologies and tools and Publisher
- Full comprehension of office management systems and procedures
- Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check with vulnerable sector screening
- Ability and willingness to develop an understanding and suppo

  • Executive Assistant

    1 month ago

    Toronto, Canada ROI ADS LLC Full time

    Job Title: Executive Personal Assistant Location: Toronto We are seeking a highly organized, proactive, and professional Executive Personal Assistant to provide comprehensive support to our executive team. As an Executive Personal Assistant, you will play a crucial role in managing day-to-day administrative tasks, ensuring the smooth functioning of the...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada REDLAB Full time

    **Executive Assistant** **Description** The **Executive Assistant** is responsible for providing essential support and managing the day-to-day needs of the CEO and Executive Management team. The Executive Assistant ensures the success of the CEO and REDLAB by maintaining high levels of organization, time-management, tact and...

  • Executive Assistant

    2 months ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    2 days ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    2 months ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Executive Assistant

    4 days ago

    Toronto, Canada Softchoice Full time

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Cineflix Full time

    **The Company** Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships...

  • Executive Assistant

    1 month ago

    Toronto, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACT TORONTOHave you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team....

  • Executive Assistant

    2 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and wellness. One Lion At A Time. Working within a fast paced, changing environment the...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada MADISON HOMES HOLDINGS Full time

    General Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...

  • Executive Assistant

    6 days ago

    Toronto, Canada Meridian OneCap Credit Corporation Full time

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...

  • Executive Assistant

    2 days ago

    Toronto, Canada CaseWare IDEA Full time

    Caseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36,000 accounting and audit professionals list Caseware as a skill on their LinkedIn...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    3 days ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    1 week ago

    Toronto, Canada Mosaic North America Full time

    : **Executive Assistant** The Toronto Association of Business Improvement Areas (TABIA) is seeking a full-time Executive Assistant to support our Executive Director with the day-to-day operations of the organization. You will manage mostly business-related tasks such as creating reports, calendar management, organizing travel and accommodation, taking...

  • Executive Assistant

    6 days ago

    Toronto, Canada Canadian Premier League Full time

    THE POSITION **Position**:Executive Assistant **Reports to**: VP, Finance and Admin (CEO and EVP’s) **Status**:Full-time, Permanent **Start Date**:Immediately **Location**: Downtown Toronto, ON (Onsite) **Salary Range**: $55,000 - 85,000 THE BUSINESSES Canadian Soccer Business (CSB) represents a suite of top-tier national corporate partnerships and...