Executive Assistant

2 weeks ago

Toronto, Canada SAVE THE CHILDREN-CANADA Full time

**Executive Assistant to Chief Development Officer**

We are looking for a highly organized, flexible and experienced Executive Assistant with advanced skills in MS Office used to working on their own, taking initiative and managing multiple priorities.

The role works closely with the Chief Development Officer (CDO) to ensure their diary supports their strategic priorities. Key responsibilities include complex schedule management to support effective use of the CDO’s time, preparation of presentations, reports, briefing documents and ensuring the CDO is well prepared for meetings, in particular Senior Leadership Team meetings, monthly Global Fundraising Directors meetings, and quarterly Board and Board Committee meetings. This role requires the ability to exercise tact, diplomacy, sensitivity, with excellent interpersonal and teamwork skills. The role also provides scheduling and administrative support to the Resource Development Senior Management Team (SMT).

**YOUR IMPACT**

**Responsibilities include (but are not limited to)**:
**Executive Liaison & Communications Support**
- Lead any preparation required for the CDO’s meeting; including but not limited to coordinating briefing materials, pre-read, presentation creation and background documents
- Prepare and coordinate CDO communications with internal and external stakeholders as requested including accurate and timely correspondence, memos, minutes, presentations, and reports
- Compose moderately complex presentations, reports, letters, and memorandums by synthesizing information, researching background information, and gathering relevant data from appropriate sources and stakeholders

**Logistics Coordination**
- Accurately maintain CDO and Resource Development Senior Management Team’s calendars to coordinate meetings and logistics
- Prepare information packages and itineraries for external visitors
- Support meeting logistics for all Resource Development workshops & meetings (internal & external)
- Liaise with and proactively support SCC employees and Resource Development SMT to ensure timely flow of materials that require CDO signature

**Support for the Resource Development Senior Management Team**
- Introduce and maintain structure in Resource Development Team Meetings (full-team and Senior Management team) - meeting schedule, agendas, minutes and action logs
- Working with the CDO & Resource Development SMT, inform and coordinate cross-departmental processes as requested (ie Policy and Processes updates, Budgeting cycle planning, Annual Planning)
- Support CDO & Resource Development SMT in preparing for quarterly Board Committee and Board Meetings
- Provide other administrative assistance as requested

**General Administration**
- Support department purchasing & procurement
- Reconciling credit card statements and expenses in line with organizational policies and approved budgets
- Manage third party services and vendors as required
- Proactive document management (i.e Marketing and Communications drives)
- Responsible for organization of departmental assets (SCC merchandise, materials for external events, etc.)
- Other duties and special assignments as requested
- Provide other administrative assistance as requested
- Proactively identify and lead activities to support continuous process improvement of the department and functional areas led by the CDO

**WHAT YOU OFFER**

**Qualifications & Competencies (include but are not limited to)**:

- 3-5 year progressive work experience in a similar role providing executive support for more than one senior leader and their teams simultaneously
- Utilize business platforms with advanced proficiency (ex. Microsoft Office, Adobe Acrobat, virtual meeting platforms, project & knowledge management software) to produce high quality reports and presentations
- High level of professionalism and business acumen to deal with confidential matters, displaying discretion, judgment and diplomacy; and demonstrate integrity in managing these responsibilities.
- Excellent critical-thinking skills to assist in decision-making
- Strong written communication skills to prepare executive correspondence and documents
- Initiative, superior organizational and prioritization skills to manage multiple tasks and priorities to ensure seamless operations
- Adaptable and flexible to work in fast paced environment and tight timeframes
- Detail-oriented to independently manage travel, logistics, and budget information with high degree of accuracy
- Exceptional communication and interpersonal skills to develop strong working relationships across cultural and organizational boundaries with internal and external stakeholders
- Shows initiative to proactively anticipate and address CDO needs
- Able to navigate complex situations and challenges, they are confident in navigating ambiguity and problem solving.
- Ability to transcribe notes, prepare correspondence/reports, presentations and research a variety of topics
- Ability to work

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Softchoice Full time

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...

  • Executive Assistant

    1 week ago

    Toronto, Canada Cineflix Full time

    **The Company** Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships...

  • Executive Assistant

    5 days ago

    Toronto, Canada Info-Tech Research Group Full time

    **Job Title**: Executive Assistant **Location**: Canada Remote **Position Purpose** The Executive Assistant will provide general support across the Executive Leadership team including the Chief Executive Officer. We are looking for a highly motivated and organized individual, able to demonstrate professionalism and service excellence. The Executive...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive Assistant We are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive Assistant We are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive AssistantWe are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive Assistant We are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    3 days ago

    Toronto, Canada Meridian OneCap Credit Corporation Full time

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Rein Capital Full time

    **About us** Rein Capital is looking for an Executive Assistant (EA) to join our Toronto Team. The EA will perform a variety of administrative tasks to support the Executive Team, ensuring timely and accurate execution of complex duties and sensitive information **Duties and Responsibilities**: - Be a coordinating point of contact between the Directors,...

  • Executive Assistant

    5 days ago

    Toronto, Canada Mosaic North America Full time

    : **Executive Assistant** The Toronto Association of Business Improvement Areas (TABIA) is seeking a full-time Executive Assistant to support our Executive Director with the day-to-day operations of the organization. You will manage mostly business-related tasks such as creating reports, calendar management, organizing travel and accommodation, taking...

  • Executive Assistant

    1 day ago

    Toronto, Canada MT Talent Full time

    Overview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. Job Description: As an Executive Assistant, you will play a crucial role in supporting executive functions and facilitating smooth operations within the company. This position requires flexibility, as...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Doctors Without Borders Canada Full time

    **WORKING WITH US** MSF Canada is a people-focused humanitarian organization that is proud to offer a diverse, collaborative, and inclusive work environment. We strongly believe this approach enhances our work and we're committed to equity in employment. The organization seeks to attract and engage the best professionals to join and maintain meaningful,...

  • Executive Assistant

    2 days ago

    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave ContractExecutive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITIONAbout the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact with...

  • Executive Assistant

    1 day ago

    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave Contract Executive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITION About the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact...

  • Executive Assistant

    2 days ago

    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave Contract Executive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITION About the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact...

  • Executive Assistant

    2 days ago

    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave Contract Executive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITION About the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact...

  • Executive Assistant

    5 days ago

    Toronto, Canada OntarioMD Full time

    **Executive Assistant** **Full Time/Permanent** **Job Band: 3** Reporting to the Chief Strategy, Growth & Stakeholder Relations and the General Counsel and Chief Privacy Officer, the Executive Assistant will provide executive level administrative support to both Executives, their teams and other staff at OntarioMD, as required from time to...

  • Executive Assistant

    1 week ago

    Toronto, Canada Office of MPP Adil Shamji Full time

    **Role Summary** Working very closely with the Member, you will serve as the link between the MPP’s office at Queen’s Park and his Constituency Office. As the Executive Assistant, you will lead the successful coordination and execution of the Member’s parliamentary and community duties. This includes supervising staff and ensuring the smooth operation...

  • Executive Assistant

    1 week ago

    Toronto, Canada Altis Recruitment Full time

    Our established client in Financial Services is seeking a permanent full-time Executive Assistant to support a team of executives. This role is mostly on-site (with one remote work day per week) in Downtown Toronto. The position offers a very competitive salary, excellent benefits, and the chance to join a dynamic environment and great team! Roles and...

  • Executive Assistant

    1 week ago

    Toronto, Canada Altis Recruitment Full time

    Our established client in Financial Services is seeking a permanent full-time Executive Assistant to support a team of executives. This role is mostly on-site (with one remote work day per week) in Downtown Toronto. The position offers a very competitive salary, excellent benefits, and the chance to join a dynamic environment and great team! Roles and...