Accounts Receivable Administrator

5 months ago

ChathamKent, Canada Atlas Global Brands Full time

Atlas Global Brands is seeking an experienced, reliable, self-starter who will be responsible for maintaining the ongoing completeness and accuracy of the financial statements and general ledger records in accordance. The AR Administrator prepares budgets and records and sends invoices for services or products rendered by company employees that have been approved by management using the company’s financial ERP and accounting programs (Microsoft Dynamics GP, SAGE, QuickBooks, Ample Organics). They handle cash transactions and perform other administrative duties as needed, such as making presentations about financial reports.

**_ Reports to:_**_ VP of Finance-Canada_

**Skills and Abilities**
- Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization
- Ability to read, write and comprehend instructions, correspondence, and memos.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volume.
- Ability to deal with foreign exchange transactions in an accounting system
- Excellent analytical, problem-solving and decision-making skills; high degree of accuracy and attention to detail
- Keen desire to learn about the operations of the company, in a newly regulated industry
- Uphold confidentiality, ethics, and demonstrate a high level of discretion at all times
- Leadership and supervisory experience may be required
- Business acumen to oversee the budgetary control issues, project management and continuous improvement initiatives of the company.
- Basic computer skills: competency in Microsoft Office (Excel, Outlook, Word, Powerpoint), SharePoint and other financial ERP systems (Microsoft Dynamics GP, SAGE, QuickBooks, Ample Organic)
- Proficient in spoken and written English.

**Role and Responsibilities**

Accounting
- Entering payments into finance system as indicated by the organizations standard operating procedures in a timely manner
- Organize and facilitate invoicing documents, on requiring payments as well as adhoc for all customers;
- Attain appropriate credit approvals for customers when requested;
- Generate weekly report on AR invoicing summary and the AR Sales summary;
- Follow up on any missing receipts;
- Corresponding with customers to obtain relative account reconciliations;
- Make recommendation to VP of Finance on outstanding accounts;
- Update bio assets along with an inventory summary report on a monthly basis
- Assist with the development of budgets consistent with the requirements outlined within the business plan. Assist the Finance and Operations teams in the development of budgeting policies & procedures;
- Adhoc capital project plans with budgets, definitive tasks, responsibility matrix, and deadlines. Track, monitor, and report the success and timeliness of the projects, or ongoing functions. Review project plans status regularly with the Senior Management team and highlight successes as well as challenges. Develop and maintain periodic reports to company leadership including board-ready materials;
- Provide information and advice on how to appropriately manage operational funds by completing cost analysis on processes, materials, labour, equipment, waste, energy and production down-times;
- From the extracted data, organize and measure the information, creating accurate reports that reflect an in-depth look at the performance of each department in each facility;
- Create processes for efficient and effective reporting of external KPI’s to be communicated in the Company’s MD&A and prepare data as support for management teams on investor calls;
- Assist with period end reconciliations and reporting;
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be constructed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

**Qualifications**

Required
- Post Secondary education with a focus on finance and accounting or other related areas
- Minimum of 2 years of related accounting experience
- Proficiency in general ledger software and MS Office, including the ability to operate the computerized accounting and spreadsheet programs, experience using financial ERP programs Microsoft Dynamics GP, SAGE, QuickBooks, and Ample Organics will be an asset.

We would like to thank all applicants for their interest but only those selected for an interview will be contacted.

Atlas Global Brands seeks to fully integrate the principles of Employment Equity and will ensure the full participation and advancement of members of historically disadvantaged groups (i.e., members of visible minorities, persons with disabilities, women, and indigenous peoples).

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