Coordinator, Office of The Chair

3 weeks ago

Scarborough, Canada University of Toronto Full time

**Date Posted**:05/10/2024
**Req ID**: 37296
**Faculty/Division**: UofT Scarborough
**Department**: UTSC:Dept-Computer & Mathematical Sci
**Campus**: University of Toronto Scarborough (UTSC)
**Position Number**: 00044987

**Description**:
**About us**:
The University of Toronto Scarborough is a place where diversity fuels innovation. Where ideas don’t stop at the borders of our beautiful, tree-lined campus. Fostering a vibrant culture of community engagement, UTSC students cross academic as well as geographic boundaries in their pursuit of knowledge.

The Department of Computer and Mathematical Sciences comprises Computer Science, Mathematics, and Statistics. All three disciplines play fundamental roles in science, engineering, and many other areas of academic inquiry and technological innovation. The department offers programs that specialize on a wide range of topics, such as Software Engineering, Machine Learning and Data Mining, Quantitative Finance, Mathematics, and Applied Statistics.

**Your opportunity**:
Under the general direction of the Business Officer and day-to-day direction of the Chair, the incumbent is responsible to provide a full range of confidential secretarial and administrative support to ensure the efficient operation of the Chair’s office including academic processes for promotions, tenures, searches and research leaves and managing all aspects of an intensive appointment schedule.

**Your responsibilities will include**:

- Collecting documentation required to carry out the tenure and review processes from senior leadership
- Ensuring that research practices adhere to policies and procedures
- Serving as a resource to others by providing (non-supervisory) job-related guidance
- Determining logístical details and activities for events and/or programming
- Scheduling travel plans and requesting appropriate accommodations
- Verifying the accuracy and completeness of documents
- Handling sensitive and/or confidential information

**Essential Qualifications**:

- Advanced College Diploma (3 years) in business, administration or related field or acceptable combination of equivalent experience
- Minimum three years related experience as a senior executive assistant providing support to a senior administrator/academic administrator
- Demonstrated experience providing administrative support in a service-oriented academic department
- Experience in a university setting with knowledge of academic policies, procedures, and regulations
- Demonstrated experience with academic processes such as searches, tenures, and promotions
- Demonstrated experience with processes related to research leaves
- Outstanding computer skills as applied to databases, spreadsheets, word processing and direct, demonstrable experience with Windows operating systems (Word, Excel, PowerPoint)
- Knowledge of ROSI and Taleo (or similar systems)
- Demonstrated ability to exercise tact, good judgment and diplomacy when dealing with students, facultyand staff
- Excellent communication (verbal and written), analytical and organizational skills
- Ability to exercise and maintain confidentiality
- Highly service-oriented with a genuine commitment to fulfill the academic department's mission and offer quality service while fostering positive working relationships with all areas of the University

**To be successful in this role you will be**:

- Efficient
- Meticulous
- Multi-tasker
- Organized
- Proactive
- Team player

**Notes**:

- This is a** Term position** starting from **August 2024 **ending in **August 2025.**:

- A full job description is available upon request from the UTSC HR Office.

**Closing Date**: 05/22/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Chalsey Sahota

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