Rentals Coordinator

4 weeks ago

North York, Canada EPiQVision Inc. Full time

**Title**:Rentals Coordinator
**Reports To**:Warehouse Manager

**Job Type**: Full-time, Permanent
**Career Level**: Coordinator
**Location**:Toronto, Ontario
**Posting Date**: Tuesday, June 6, 2023

**Position Summary**
The Rental Coordinator is responsible for managing all activities related to sourcing and renting AV equipment for projects and warehouse inventory availability and managing vendor relationships.

This position is comprised of an average 40-hour work week with the expectation that hours will be flexible and overtime may occur. This position is based out of our warehouse venue in Toronto and is in-person/onsite.

**Job Duties**

Technical
- Receive requests for a given project, plan and develop a rental equipment list based on the project, and any pre-production tasks
- Propose solutions to various problems and suggest improvements to the technical execution of the project
- Assist with inbound duties and responsibilities as required
- Respect and promote procedures and regulations by EPiQvision regarding the equipment’s handling and management

Administration
- Manage rental budgets and provide P&L to necessary departments
- Manage rental invoices with support from the accounting department
- Liaise with vendors to receive up-to-date information for company
- Review, approve, and close rental agreements
- Coordinate with the service department on all equipment and service/repair issues to the warehouse inventory
- Assist with sourcing of and maintaining parts supplies
- Follow-up on missing equipment and reports
- Maintain a strong system of organization

General
- Provide and maintain a positive relationship with all clients, vendors, employees, and independent contractors through effective communication
- Comply with company policies and procedures
- Comply with company, industry, and legislative health & safety policies, procedures, standards, and best practices
- Attend company meetings as required
- Maintain professional conduct and appearance at all times
- Maintain a cooperative and sensitive teamwork attitude when dealing with clients
- Other duties as required by company

**Requirements**:

- High school diploma is required. Post-secondary education in event production, technical production, or equivalent training or work experience is preferred
- 3+ years of equipment management experience
- 2+ years of AV equipment rental experience in Toronto
- 1+ years of warehouse or equivalent work experience
- Communicating orally and written at a professional proficiency level or greater in the English language
- Knowledge of audio-visual equipment and services
- Excellent knowledge and experience of specific audio-visual equipment
- Proficiency with Microsoft Office and Google Suite
- Ability to adapt to new technology
- Ability to prioritize and manage conflicting demands
- Ability to work individually as well as part of a team
- High level of integrity and work ethic
- Experience using Flex Rental Solutions software is an asset
- Forklift Certification is an asset
- Knowledge of current workplace health & safety regulations, fire & building codes, and AODA regulations in relation to the live entertainment industry is an asset
- Valid driver's license with a clean driver’s abstract is an asset
- Commercial truck driving experience upto 26’ box truck (5-ton) is an asset

**Work Conditions**
- Extended periods of sitting, standing, walking, and other physically demanding conditions
- Ability to communicate orally and written at a professional working proficiency level or greater in the English language with clients, vendors, and company staff
- Ability to work independently and as part of a team
- Medium to high levels of stress and pressure
- Flexible and additional hours including evenings and weekends
- Attendance and participation in company issued training
- Physical ability to lift up to 50 lbs
- Exposure to hazardous materials
- Exposure to loud noises
- Exposure to various weather conditions
- Engagement in a healthy work-life balance

**Compensation**
- Competitive annual salary based on experience

**Benefits**
- 2 weeks paid vacation
- Employer paid group benefits - health, dental, vision, medical, paramedical services
- Paid Bereavement Leave
- Paid Sick Days
- Parking at our Warehouse
- Professional development opportunities
- Technology including laptop and digital phone services account
- Company social activities

**How to Apply**

EPiQVision is a barrier-free and equal opportunity employer that strives to ensure its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process under the _Ontario Human Rights Code_. In addition, EPiQVision will meet the needs of all persons with disabilities under the _Accessibility for Ontarians with Disabilities Act (AODA)_ and will provide reasonable accommodation for any applicant, as requested during the hiring process. In pursuit o

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