Executive Assistant

4 weeks ago

Ottawa, Canada Regional Group Full time

We are seeking an experienced Executive Assistant to support the C-Suite Executives in prioritizing and meeting strategic goals and objectives.

**About the role**

As a member of the administrative support team, you will:

- Maintain confidentiality and discretion in all C-suite matters, recognizing that you represent and are entrusted with the reputation of the firm’s leadership.
- Conduct yourself with the utmost courtesy, respect, and decorum at all times, including the wearing of suitable professional attire.
- Manage incoming correspondence and communications as requested on behalf of the executives and take appropriate action.
- Proactively maintain executives’ calendars by planning and scheduling meetings, conferences, teleconferences, and travel. Balance competing priorities in a way that ensures effective use of executive time.
- Manage selected executive projects; follows up on results.
- Welcome guests and customers at all levels of seniority, by greeting them in person or on the telephone; answering or directing inquiries.
- Prepare and manage reports, meeting materials, and other communications in a way that is professional and reflective of the firm.
- Proofread, edit, and revise written materials to the highest standard; liaise with marketing as required for graphics and branding.
- Manage executive files including digital and hard copy; coordinate signing of documents and contracts as required.
- Distribute financial statements to internal and external stakeholders.
- Maintain the investor contact base.

**About you**

You have/are:

- 10 years of experience as a personal assistant or executive assistant to a senior executive
- Strong written and verbal communication skills
- Excellent organizational, filing, office and phone skills
- Experienced and knowledgeable with MS Office suite including Word, Excel, Powerpoint and Outlook
- Clean criminal background check

**About us**

We:

- empower our people to strive for creativity, uniqueness, and distinction.
- are driven by values of Integrity, Commitment, Innovation, Attention, Balance, Gratitude, and Leadership.
- our mandate is to deliver turn-key simplicity by offering real estate stakeholders a comprehensive management package designed to maximize asset value and net operating income
- we professionally manage over 2,000 residential/condominium units and 2.3 million square feet of commercial, industrial, and retail space.
- are actively pursuing portfolio growth opportunities.
- have been shaping real estate in Ottawa for over 60 years.
- are proud of our fun and professional environment that promotes and rewards learning, development, and success.

We offer a dynamic opportunity with an attractive base salary and benefits.

If you are an applicant with disabilities and require accommodations, please let us know in advance so that we may arrange for their provision.

Schedule:

- 8 hour shift

**Experience**:

- Administrative: 10 years (preferred)

Work Location: One location

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