Executive Administrative Assistant

3 weeks ago

Montroyal, Canada PSB Boisjoli LLP Full time

**Company Profile**

PSB Boisjoli is one of Quebec’s leading Accounting Firms with a team of more than 250 people located in Montreal. Our Firm values an approach based on mutual support and teamwork amongst Partners and team members. It also offers a competitive salary and benefits as well as a stimulating working environment that fosters professional growth.

**PSB Boisjoli is currently seeking an Executive Administrative Assistant to support Tax Partners as well as senior staff members with general administrative duties.**

**Key Accountabilities & Responsibilities**
- Manage and maintain executive schedules, including arranging meetings, appointments, and travel.
- Prepare, review and edit correspondence, communications, presentations, and other documents.
- Track and help drive completion of key deliverables and follow up on outstanding items.
- Serve as a point of contact between the executives and clients.

**- Communicate with government representatives;**

**- Coordinate requests from governments (MRQ, CRA);**
- Manage invoices, payments, and other financial documentation as needed.
- Play a key role during Tax season; (compiling corporate taxes, trusts, and partnership returns), and proactively ensuring that all monthly deadlines are met.
- Manage timesheet completion for executives.

**- Do various reporting upon request using the various internal databases available**
- Prepare expense reports and submit insurance claims;
**- **Handle confidential information and maintain the security of executive and client files.

**- Participate in diverse administrative projects as required;**

**- and execute additional administrative tasks as necessary.**

**Skills Requirements**
- Excellent time management and organizational skills;
- Ability to prioritize tasks, manage workload and adhere to deadlines;
- Ability to work in a fast-paced environment and reassess priorities when needed;
- Sense of initiative and attention to detail;
- Ability to work autonomously;
- Bilingual: Excellent written and spoken French and English;
- Strong communication skills;
- Collaborative and team-focused;
- Flexibility to work additional hours during peak periods;
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CaseWare (an asset).

**Qualifications**
- Post-secondary education in administration;
- Minimum of five (5) years of work experience as an Executive Administrative Assistant. Working within an accounting firm or other professional services firm is a strong asset;
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks simultaneously and meet deadlines.
- High level of discretion and confidentiality.
- Professional demeanor and ability to work well with all levels of internal management and staff, as well as outside clients.
- However, we will only be contacting those applicants that we are interested in pursuing._
**Aperçu du cabinet**

Situé à Montréal, PSB Boisjoli compte une équipe de plus de 250 personnes et est un des plus importants cabinets comptables du Québec. Le cabinet favorise une approche fondée sur le soutien mutuel et le travail d’équipe entre les associés et les employés. Il offre aussi un salaire et des avantages concurrentiels ainsi qu’un environnement de travail stimulant qui promeut la croissance professionnelle.

**PSB Boisjoli est à la recherche d’un(e) adjoint(e) administratif(ve) pour soutenir ses associés en fiscalité ainsi que les cadres supérieurs dans l’exécution des tâches administratives.**

**Principales responsabilités**
- Gérer et coordonner le calendrier des cadres, **planifier les réunions internes et externes, ainsi que les déplacements**;
- Préparer, réviser et corriger la correspondance, les communications, les présentations et autres documents;
- Contribuer à la production des livrables et faire le suivi des dossiers en suspens;
- Servir de point de contact entre les cadres et les clients;
**- Communiquer avec les représentants des gouvernements;**

**- Cordonner les demandes des gouvernements (RQ, ARC);**
- Préparer les factures, les paiements et autres documents financiers au besoin;
- Jouer un rôle clé pendant la saison des impôts;(compilation des déclarations d’impôts de sociétés, de fiducies et de sociétés de personnes) et veiller de manière proactive au respect de toutes les échéances mensuelles;
**- Saisir les feuilles de temps des cadres;**

**- Préparer divers rapports sur demande en utilisant les différentes bases de données internes disponibles;**
- Préparer les rapports de dépenses et soumettre les réclamations d'assurance;
**- **Traiter les informations confidentielles et assurer la sécurité des dossiers des cadres et des clients.

**- Participer à divers projets administratifs si nécessaire;**

**- Exécuter d'autres tâches administratives selon les besoins.**

**Compétences requises**
- Ex

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