Executive Assistant

3 weeks ago

Edmonton, Canada Edmonton Public Schools Full time

**About Edmonton Public Schools**:
We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success.

Our Division is committed to diversity and inclusivity; we are listening, we are learning, and we are committed.

Edmonton Public Schools aspires to be a learning community where every individual belongs, is included and experiences success. We strive to empower staff to reach their goals in a diverse, equitable and inclusive workplace that values their lived experiences. We are seeking individuals like you, who reflect the students and families we serve.

Together, we are stronger.

**Status**:
FTE: 0.600

**Position Summary**:
The Executive Assistant will report to the Director Board and Superintendent Relations. The position will be responsible for overseeing administrative, operational and budget functions for the Decision Unit and the Board of Trustees.

**Job Duties/Responsibilities**:

- provide executive level support to the Director Board and Superintendent Relations and the Board of Trustees
- draft correspondence and ensure accurate and timely responses to inquiries
- maintain filing, tracking and recording systems
- develop and improve administrative systems and procedures to ensure coordination between the Board Office, Superintendent’s area and Central Services Decision Units
- monitor and maintain appointment calendars for Trustees and communicate with stakeholders regarding participation in community events
- liaise with government offices and coordinate meeting logistics
- oversee the budget for the Decision Unit and Board and prepare financial reports
- manage the processing of Trustee expense claims

**Education/Qualifications**:

- diploma in office administration
- a minimum of three years related experience at the executive level, preferably in a school division environment and/or with a board
- experience in a political environment
- knowledge of policies, procedures and organizational structures
- advanced computer skills in Microsoft Office and Google Apps, and experience with expense and budget management

**Rate of Pay**:
$1,684.62 - $2,151.24 bi-weekly

**Nature of Work**:
**Closing**:
Closing date for this competition is June 5, 2023.

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