Current jobs related to Ads Level 5- Administrative Assistant - Charlottetown - University of Prince Edward Island

  • Ads Level 5

    4 weeks ago

    Charlottetown, Canada University of Prince Edward Island Full time

    The UPEI Health & Wellness Centre has launched a Provincial ADHD Program for Adults on PEI. This program is funded by the Department of Social Development and Housing and UPEI. The program is seeking an Administrative Assistant to work as part of the team who will support individuals who are living with attention deficit hyperactivity disorder (ADHD). The...

  • Ads Level 5

    4 weeks ago

    Charlottetown, Canada University of Prince Edward Island Full time

    IT Systems & Services is seeking an Administrative Assistant for our fast-paced department. This individual will work closely with others to ensure the smooth and efficient operation of the department. **RESPONSIBILITIES**: Support the ITSS department and the campus community in the main areas of IT procurement, landline mobile and internet communications,...

  • Ads Level 5

    1 week ago

    Charlottetown, Canada University of Prince Edward Island Full time

    The Department of Facilities Management Security Services Division is seeking applicants to fill the position of ADS Level 5 - Administrative Assistant. RESPONSIBILITIES: - Back-up for the Security Dispatch desk, become familiar with the following: - Monitoring security systems such as but not limited to CCTV, fire monitoring, alarm systems, electronic...

  • Ads Level 5

    3 weeks ago

    Charlottetown, Canada University of Prince Edward Island Full time

    **WHAT WE OFFER**: - Comprehensive fringe benefits package, including paid vacation, University holidays, defined benefit pension plan, group life, accidental death and dismemberment, and long-term disability insurance, employee and family assistance plan, supplemental health and dental plan, health spending account, travel insurance, optional life and...

  • Ads Level 6

    4 weeks ago

    Charlottetown, Canada University of Prince Edward Island Full time

    **RESPONSIBILITIES**: - Coordinate the School’s administration office; maintain files; track recurring deadlines - Provide operational support to the Associate Dean and Faculty - Liaise with academic and support departments across campus - Organize meetings, prepare agendas, take and distribute minutes, book rooms - Manage schedules and appointments; book...

  • Ads Level 5- Administrative Assistant

    2 weeks ago

    Charlottetown, Canada University of Prince Edward Island Full time

    Reporting to the Assistant Manager of Facilities and Administration as part of the Facilities Management - Maintenance Division team, the Administrative Assistant will be responsible for the day-to-day operation of the inventory systems and clerical duties of procurement of goods and services for the department. This individual will also represent the...

  • Ads Level 5

    4 weeks ago

    Charlottetown, Canada University of Prince Edward Island Full time

    **RESPONSIBILITIES**: Working within the Colleague student information system, the incumbent will: - Update relevant admission decision fields in the student information system - Prepare and generate admissions decisions to students through established management communications procedures - Accurately and efficiently enter data and review both demographic...

  • Ads Level 5

    4 weeks ago

    Charlottetown, Canada University of Prince Edward Island Full time

    The Registrar’s Office and Student Experience Hub are seeking an Administrative Assistant to provide operational support to the records division of the Registrar’s Office. The successful applicant will report directly to the Associate Registrar. This is a multifaceted and challenging role which includes a variety of tasks. **RESPONSIBILITIES**: -...

  • Ads Level 5

    2 weeks ago

    Charlottetown, Canada University of Prince Edward Island Full time

    The incumbent will work within the Office of the Registrar, which provides services to current and former students, as well as to faculty and staff of the University. As part of the Student Experience Hub, the incumbent will be committed to being a partner in supporting student success and providing service excellence. Registrar’s Office staff work as a...

  • Ads Level 6

    3 days ago

    Charlottetown, Canada University of Prince Edward Island Full time

    **RESPONSIBILITIES**: - Provide comprehensive administrative support to the Chair including organizing the Chair’s agenda, arranging appointments, meetings and travel for the Chair and guests of the department - Work with the Chair to meet deadlines for faculty review, tenure, promotion, appointments and sabbatical leave - Work with the Chair to...

  • Ads Level 6- Administrative Assistant Dean's Office Atlantic Veterinary College

    2 weeks ago

    Charlottetown, Canada University of Prince Edward Island Full time

    **RESPONSIBILITIES**: - Provide comprehensive administrative and operational support to AVC Dean’s Office Personnel- Welcome visitors, faculty, staff, and students, and provide them with relevant information- Assist in monitoring AVC central costs accounts- Provide administrative and operational support for AVC contracts- Process and track AVC recruitment...

  • Ads Level 5

    1 week ago

    Charlottetown, Canada University of Prince Edward Island Full time

    **WHAT WE OFFER**: - Comprehensive fringe benefits package, including paid vacation, University holidays, defined benefit pension plan, group life, accidental death and dismemberment, and long-term disability insurance, employee and family assistance plan, supplemental health and dental plan, health spending account, travel insurance, optional life and...

  • Bilingual Administrative Assistant

    3 weeks ago

    Charlottetown, Canada Government of Prince Edward Island Full time

    **Bilingual Administrative Assistant** **Department**: Environment, Energy and Climate Action - Acadian and Francophone Affairs Secretariat **Location**: Charlottetown **Position**: Full-time (Commencing Immediately until August 2025) **Employment Type**: Temporary - UPSE **Hourly Salary Range**: $27.08 - $32.31 **Annual Salary Range**: $52,806 -...

  • Medical Administrative Assistant

    2 weeks ago

    Charlottetown, Canada Health PEI Full time

    The purpose of this position is to provide administrative and secretarial support for the Provincial Stroke Coordinator, Provincial Stroke Steering Committee, Provincial Stroke Navigator, program subcommittees and working groups of the Provincial Organized Stroke Care Program. Duties will include: Assisting the Provincial Stroke Coordinator with personal and...

  • Medical Administrative Assistant

    3 weeks ago

    Charlottetown, Canada Health PEI Full time

    The purpose of this position is to provide administrative and secretarial support for the Provincial Stroke Coordinator, Provincial Stroke Steering Committee, Provincial Stroke Navigator, program subcommittees and working groups of the Provincial Organized Stroke Care Program. Duties will include: Assisting the Provincial Stroke Coordinator with personal and...

  • Medical Administrative Assistant

    2 weeks ago

    Charlottetown, Prince Edward Island, Canada Health PEI Full time

    The purpose of this position is to provide administrative and secretarial support for the Provincial Stroke Coordinator, Provincial Stroke Steering Committee, Provincial Stroke Navigator, program subcommittees and working groups of the Provincial Organized Stroke Care Program. Duties will include: Assisting the Provincial Stroke Coordinator with personal...

  • Medical Administrative Assistant

    2 weeks ago

    Charlottetown, Canada Health PEI Full time

    The purpose of this position is to provide administrative and secretarial support for the Provincial Stroke Coordinator, Provincial Stroke Steering Committee, Provincial Stroke Navigator, program subcommittees and working groups of the Provincial Organized Stroke Care Program. Duties will include: Assisting the Provincial Stroke Coordinator with personal...

  • Medical Administrative Assistant

    3 weeks ago

    charlottetown, Canada Health PEI Full time

    The purpose of this position is to provide administrative and secretarial support for the Provincial Stroke Coordinator, Provincial Stroke Steering Committee, Provincial Stroke Navigator, program subcommittees and working groups of the Provincial Organized Stroke Care Program.Duties will include:Assisting the Provincial Stroke Coordinator with personal and...

  • Medical Administrative Assistant

    3 weeks ago

    charlottetown, Canada Health PEI Full time

    The purpose of this position is to provide administrative and secretarial support for the Provincial Stroke Coordinator, Provincial Stroke Steering Committee, Provincial Stroke Navigator, program subcommittees and working groups of the Provincial Organized Stroke Care Program.Duties will include:Assisting the Provincial Stroke Coordinator with personal and...

  • Medical Administrative Assistant

    3 weeks ago

    charlottetown, Canada Health PEI Full time

    The purpose of this position is to provide administrative and secretarial support for the Provincial Stroke Coordinator, Provincial Stroke Steering Committee, Provincial Stroke Navigator, program subcommittees and working groups of the Provincial Organized Stroke Care Program.Duties will include:Assisting the Provincial Stroke Coordinator with personal and...

Ads Level 5- Administrative Assistant

1 month ago

Charlottetown, Canada University of Prince Edward Island Full time

The Department of Facilities Management Security Services Division is seeking applicants to fill the position of ADS Level 5 - Administrative Assistant.

**RESPONSIBILITIES**:

- Back-up for the Security Dispatch desk, become familiar with the following:

- Monitoring security systems such as but not limited to CCTV, fire monitoring, alarm systems, electronic access, radio communications and key management
- Documenting activities of team members, events, emergency situations and other security related actions
- Monitoring the schedule and perform call-ins for vacant attendant spaces
- Clerical: Obtain pricing from suppliers, generate on-line requisitions, manage supplier files, maintain price lists, prepare invoices for payment, track expenses for specific cost centers
- Assist the Manager of Security Services with leave-form management (attendance tracking, emergency leave tracking and monitoring), overseeing training matrix and coordinating training sessions for staff. Process and collect data for reports to management. Collect information to assist in preparing contract documents
- Support the daily operational department needs
- Assist Manager of Administration and Finance with annual budget submission
- Other duties as require

**QUALIFICATIONS**:

- Grade 12 graduation plus completion of a recognized post-secondary program in a related area is required plus a minimum of two (2) years relevant work experience
- Experience and use of computers with various software programs such as Windows, Microsoft Word, Excel, Outlook, CCTV, alarm monitoring, Google Drive
- Intercultural competence, patience; function as a member of a team in a busy department; demonstrate a superior customer service orientation and exercise a degree of judgement and confidentiality
- Demonstrates excellent interpersonal and communication skills
- Ability to work well under pressure with a desire to improve and learn new skills
- Ability to work well under mínimal supervision
- Strong organization skills with demonstrated attention to detail
- Familiarity with UPEI’s regulations and policies will be considered an asset
- Familiarity with UPEI’s information systems would be an asset
- A Federal Government and all applicable security clearance will be required