![University of Prince Edward Island](https://media.trabajo.org/img/noimg.jpg)
Ads Level 6
6 days ago
The Robertson Library is seeking an experienced administrative support person to become a member of its team. This position reports to and supports the University Librarian along with the needs of librarians and staff in the Library. This position requires an organized and professional person that will excel at supporting the operational needs of the library. This key role supports the personnel, processes, and administrative functions of the Library and utilizes University policies, procedures, guidelines, and workflows in their daily work.
**RESPONSIBILITIES**:
The duties include the following:
- Provide comprehensive administrative support for the University Librarian including managing appointments, scheduling, preparing and assembling meeting materials, and distributing the mail
- Act as a primary administrative contact between the Library, faculty, staff, students, other departments and units, and visitors
- Maintain accurate records and documents related to Library administration, ensuring proper record handling and confidentiality
- Assist with budget tracking and financial reporting
- Prepare invoices and requisitions, credit card reconciliation, expense claims, and contracts following University guidelines
- Assist with the preparation of reports, presentations and documents for the University Librarian
- Prepare travel arrangements and itineraries
- Provide support and assistance to librarians and staff in the Library as needed
- Ensure compliance with university policies, procedures, and regulations within the Library
- Provide on
- and off-boarding for library staff
- Submit work orders as required and follow up on outstanding issues
- Attend training on emerging UPEI processes to ensure guidelines are followed and to provide guidance to librarians and staff
- Collaborate with the University Librarian on special projects, initiatives, and events
- Perform other duties as required
**QUALIFICATIONS**:
- Post-secondary education in office administration or a related area
- A minimum of 3 years' previous experience in administrative or executive support roles, or an equivalent combination of education and work experience
- Experience interpreting and implementing policies, identifying situations of potential concern, suggesting solutions to issues, and handling complex and demanding work
- Exceptional organizational, administrative, communication, and time management skills
- Exceptional problem-solving, critical thinking, and writing and analytical skills
- Adaptable and flexible in a variety of situations
- Demonstrated commitment to valuing equity, diversity and inclusion and contributing to an inclusive working and learning environment
**Assets**:
- A bachelor's degree
- Experience within a post-secondary environment
- Familiarity with UPEI’s administrative platforms (25 Live, Colleague, etc.)
-
Ads Level 5
1 week ago
Charlottetown, Prince Edward Island, Canada University of Prince Edward Island Full timeThe Doctor of Psychology program is seeking an Administrative Assistant to provide administrative and operational support. The successful applicant will report directly to the Director of Clinical Training, Doctor of Psychology (PsyD) Program. The position is physically located within the Psychology Training Clinic, the main clinical training location for...
-
Ads Level 6
3 days ago
Charlottetown, Canada University of Prince Edward Island Full timeAs part of the Capital Projects team, this position has three major roles; overseeing the capital project and restricted grant funded operating accounts; working closely with consultants/contractors/suppliers for pricing on campus projects and overseeing the ordering process; as well as preparation and writing of documents such as request for proposals,...
-
Mts Level 6
1 week ago
Charlottetown, Prince Edward Island, Canada University of Prince Edward Island Full timeRESPONSIBILITIES: Acting as the instructor for Introductory Statistics Labs in R and Introductory Computer Science Labs in Python, as well as instructor for Introductory Mathematic tutorials Assisting with higher level applied statistics/mathematics labs as required, depending on qualifications Assisting faculty in the development and testing of lab...
-
Mts Level 6
1 week ago
Charlottetown, Prince Edward Island, Canada University of Prince Edward Island Full timeDo you want to join a dynamic team practicing and teaching the highest standards of Veterinary Medicine? Do you want to advance your technical skills and work in an environment supporting primary care clinicians and veterinary specialist experts across a small and large animal caseload? Do you want to be part of training and shaping the next generation of...
-
Customer Experience Coordinator
1 week ago
Charlottetown, Prince Edward Island, Canada Next Level Group Full timePosition Summary:Join our client's dynamic team as a Customer Experience Coordinator where you'll be the vital link between our client and its valued customers. As the first point of contact, you'll handle inquiries, resolve complaints, and ensure a seamless experience for all. With opportunities to master product knowledge, streamline processes, and enhance...
-
Ads Level 5
3 weeks ago
Charlottetown, Canada University of Prince Edward Island Full timeThe UPEI Health & Wellness Centre has launched a Provincial ADHD Program for Adults on PEI. This program is funded by the Department of Social Development and Housing and UPEI. The program is seeking an Administrative Assistant to work as part of the team who will support individuals who are living with attention deficit hyperactivity disorder (ADHD). The...
-
Customer Experience Coordinator
1 week ago
Charlottetown, Prince Edward Island, Canada Next Level Group Full timeCustomer Experience Coordinator Our Industry leading client, Hansen Solar Energy (a division of Hansen Electric), is seeking a Customer Experience Coordinator where you'll be the vital link between Hansen Solar Energy and their valued customers. As the first point of contact, you'll handle inquiries, resolve complaints, and ensure a seamless experience for...
-
Ads Level 5
3 weeks ago
Charlottetown, Canada University of Prince Edward Island Full timeThe Doctor of Psychology program is seeking an Administrative Assistant to provide administrative and operational support. The successful applicant will report directly to the Director of Clinical Training, Doctor of Psychology (PsyD) Program. The position is physically located within the Psychology Training Clinic, the main clinical training location for...
-
Ads Level 5
2 months ago
Charlottetown, Canada University of Prince Edward Island Full timeThe UPEI Health and Wellness Centre is seeking an Administrative Assistant to provide reception and office operational support. The successful applicant will report directly to the Director of the Health & Wellness Centre. The nature of this position requires an individual who is efficient in a multi-tasking work environment, has high levels of competencies...
-
Customer Experience Coordinator
4 weeks ago
Charlottetown, Canada Next Level Group Full timeCustomer Experience Coordinator Our Industry leading client, Hansen Solar Energy (a division of Hansen Electric), is seeking a Customer Experience Coordinator where you'll be the vital link between Hansen Solar Energy and their valued customers. As the first point of contact, you'll handle inquiries, resolve complaints, and ensure a seamless experience for...
-
Customer Experience Coordinator
4 weeks ago
Charlottetown, Canada Next Level Group Full timeCustomer Experience Coordinator Our Industry leading client, Hansen Solar Energy (a division of Hansen Electric), is seeking a Customer Experience Coordinator where you'll be the vital link between Hansen Solar Energy and their valued customers. As the first point of contact, you'll handle inquiries, resolve complaints, and ensure a seamless experience for...
-
Mts Level 6
3 weeks ago
Charlottetown, Canada University of Prince Edward Island Full time**RESPONSIBILITIES**: - Acting as the instructor for Introductory Statistics Labs in R and Introductory Computer Science Labs in Python, as well as instructor for Introductory Mathematic tutorials - Assisting with higher level applied statistics/mathematics labs as required, depending on qualifications - Assisting faculty in the development and testing of...
-
Mts Level 6
2 weeks ago
Charlottetown, Canada University of Prince Edward Island Full timeThe Department of Applied Human Sciences of the University of Prince Edward Island is seeking a Foods & Nutrition Laboratory Instructor to manage and instruct laboratory periods for Foods and Nutrition courses and assist with preparing for accreditation. **RESPONSIBILITIES**: - Instruct laboratories in the Foods and Nutrition program for the required...
-
Mts Level 6
3 weeks ago
Charlottetown, Canada University of Prince Edward Island Full timeAre you an RVT looking for an environment where you can develop your small animal medicine skills with mentorship and training from a team of board-certified Internal Medicine specialists and Medicine Technicians? From our Veterinary Teaching Hospital on the charming and conveniently located UPEI campus in Charlottetown - a cutting-edge tertiary referral...
-
Ads Level 5
4 weeks ago
Charlottetown, Canada University of Prince Edward Island Full timeThe Faculty of Nursing is seeking an Administrative Assistant to provide administrative and operational support. The successful applicant will report directly to the Dean and will provide administrative support to the Faculty of Nursing undergraduate and graduate programs in an efficient and timely manner. This is a multifaceted and challenging role which...
-
Ads Level 5
2 months ago
Charlottetown, Canada University of Prince Edward Island Full time**RESPONSIBILITIES**: Working within the Colleague student information system, the incumbent will: - Update relevant admission decision fields in the student information system - Prepare and generate admissions decisions to students through established management communications procedures - Accurately and efficiently enter data and review both demographic...
-
Ads Level 5
3 weeks ago
Charlottetown, Canada University of Prince Edward Island Full time**RESPONSIBILITIES**: Working within the Colleague student information system, the incumbent will: - Update relevant admission decision fields in the student information system - Prepare and generate admissions decisions to students through established management communications procedures - Accurately and efficiently enter data and review both demographic...
-
Ads Level 5
2 days ago
Charlottetown, Canada University of Prince Edward Island Full timeThe Faculty of Nursing is seeking an Administrative Assistant to provide administrative and operational support. The successful applicant will report directly to the Dean and will provide administrative support to the Faculty of Nursing undergraduate and graduate programs in an efficient and timely manner. This is a multifaceted and challenging role which...
-
Mts Level 6
4 weeks ago
Charlottetown, Canada University of Prince Edward Island Full timeDo you want to join a dynamic team practicing and teaching the highest standards of Veterinary Medicine? Do you want to advance your technical skills and work in an environment supporting primary care clinicians and veterinary specialist experts across a small and large animal caseload? Do you want to be part of training and shaping the next generation of...
-
Mts Level 6
3 weeks ago
Charlottetown, Canada University of Prince Edward Island Full timeDo you want to join a dynamic team practicing and teaching the highest standards of Veterinary Medicine? Do you want to advance your technical skills and work in an environment supporting primary care clinicians and veterinary specialist experts? Do you want to be part of training and shaping the next generation of veterinarians? If so, we’d love to have...