Executive Assistant

5 days ago

Ottawa, Canada YMCA of the National Capital Region Full time

**Overview**

The YMCA is a charity that has been helping Canadians improve their lives since the first Y opened in 1851. Y programs are offered at more than 1,700 locations across Canada and help more than 2.25 million people annually become healthier in spirit, mind, and body. The YMCA of the National Capital Region proudly serves people of all ages, backgrounds and abilities, and works to address critical social needs in our community. We are a leader and valued partner in creating a vibrant and healthy community where everyone belongs and can reach their full potential.

This position requires a commitment to the Y mission and core values of responsibility, honesty, caring, respect, and inclusion, which form the foundation of all Y programs and services.

**Working for the Y**

Are you looking to use your skills and unique gifts to make a real difference in your community? The YMCA of the National Capital Region is a great workplace committed to diversity, equity, and inclusion, where different backgrounds, experiences, and identities are appreciated and celebrated. The YMCA provides hundreds of employees with meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. We recognize the contributions of our staff through innovative practices, great benefits, and growth opportunities. Whether you are starting out in your career or a seasoned professional, you will find many exciting opportunities to achieve your personal and career goals. Some of the benefits of working for the Y include:
**What we offer**

At the Y, you will be part of a vibrant and diverse network of people whose shared vision is to change lives and make our communities home to the healthiest children, teens, adults, and families.

**Our competitive wage and benefit package include**:

- Free YMCA gym membership;
- Discounted Y program fees (including health & fitness programs, child care, and camps);
- Access to our YMCA Employee and Family Assistance Program (EFAP) including free, immediate, confidential assistance and counselling for you and your family members for mental and physical health, and financial advice, among other 12 suites of services;
- Health and Dental Insurance;
- Long-term Disability and Life Insurance;
- Access to our Canadian YMCA Retirement Fund pension plan;
- Up to 25 vacation days per year including two float days, and one birthday vacation;
- Maternity leave benefits for up to 18 months.
- _Some benefits may vary based on employment terms_

**What do you offer?**
The Executive Assistant (EA) will function as a team member responsible for administrative duties within Corporate Services, offer superior communication skills, and have the ability to work within a flexible schedule, as required.

Reporting to the President and CEO, the EA provides support to the President and CEO, the Board of Directors, and the Corporate Services team in a variety of areas. The EA will be tasked as well with supporting the needs of the various Board subcommittees.

**Some of the tasks of this position include**:

- Completing a broad variety of administrative tasks for the President & CEO and the members of the Board of Directors, including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Monitoring and tracking the progress of multiple projects and organizes the information within an accessible system of filing and data storage for the CEO.
- Planning, coordinating and ensuring the CEO's schedule is followed and respected.
- Attending monthly meetings, creating meeting agendas, and taking meeting minutes.
- Collecting, writing, assembling, and distributing material for Board packages.
- Coordinating all aspects of the Y’s Annual General Meeting.
- Managing and coordinating all organization-wide CEO communications and events, including administering staff surveys, and maintaining and organizing the staff directory.
- Collecting and filing all governance-related minutes, reports and legal agreements, and contracts.
- Supporting the Finance Department and assisting with data entry and statistical reporting, when needed.
- Assisting with Association philanthropy initiatives.

**Education**
- Post-secondary degree or equivalent in a related field, with evidence of ongoing learning

**Language**
- Fluent in English, oral and written required
- Bilingualism (English/French) is an asset

**Experience, Skills and Abilities**
- Strong writing, analytical, and critical thinking skills
- Ability to synthesize and present complex data
- Excellent communication skills
- Excellent technical skills in all MS Office Suite products, including Word, Outlook, Excel and PowerPoint
- High degree of independence and initiative
- Ability to develop a close and trusting working relationships wit

  • Executive Assistant to the President

    5 days ago

    Ottawa, Canada International Executive Service Corps Full time

    If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative responsibilities for a President’s Executive Office, the International Development Research...

  • Executive Assistant to the President

    5 days ago

    Ottawa, Canada International Executive Service Corps Full time

    If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative responsibilities for a President’s Executive Office, the International Development Research...

  • Executive Assistant

    6 days ago

    Ottawa, Canada Blumetric Environmental Inc. Full time

    Employment Type: Full-time, PermanentEmployee Referral Bonus: EligibleRequisition #: 10-101The Opportunity:BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite to provide...

  • Executive Assistant

    1 week ago

    Ottawa, Canada Blumetric Environmental Inc. Full time

    Employment Type: Full-time, PermanentEmployee Referral Bonus: EligibleRequisition #: 10-101The Opportunity:BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite to provide...

  • Executive Assistant

    1 week ago

    Ottawa, Canada Greener Homes Group Full time

    **Executive Assistant** Greener Homes Group is seeking an Executive Assistant. The Executive Assistant will work closely with the CEO to manage daily administrative tasks and assist in coordinating events. The Executive Assistant will also be responsible for maintaining a professional image and communicating with clients. This is a hands-on position,...

  • Executive Assistant

    1 month ago

    Ottawa, Canada Express Employment Professionals - Ottawa East Full time

    Our exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the CEO’s office includ

  • Executive Assistant

    1 week ago

    Ottawa, Canada Egg Farmers of Canada Full time

    **Executive Assistant** Egg Farmers of Canada is presently seeking an experienced Executive Assistant to support the Chief Executive Officer (CEO) and Chair of the Board. Reporting to the CEO, the Executive Assistant is responsible for providing administrative support directly to the CEO and the Chair of the Board, as well as providing backup support to the...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Express Employment Professionals - Ottawa East Full time

    Our exclusive client, an international charitable organization, is looking for an experienced Executive Assistant to support the Chief Executive Officer (CEO). The role of the Executive Assistant is to identify, develop and implement processes to increase efficiencies within the CEO's office includ

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Regional Group Full time

    **Executive Assistant** We are seeking an experienced Executive Assistant to support the C-Suite Executives in prioritizing and meeting strategic goals and objectives. **About the role** As a member of the administrative support team, you will: - Maintain confidentiality and discretion in all C-suite matters, recognizing that you represent and are...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Kinaxis Full time

    At Kinaxis, who we are is grounded in our common belief that people matter. Each one of us plays an important part in accomplishing our work, building our culture and making a global impact. Every day, we're empowered to work together to help our customers make fast, confident planning decisions. This is how we create a better planet - for each other, for...

  • Executive Assistant

    1 month ago

    Ottawa, Canada TerraFixing Inc. Full time

    **Position**: Executive Assistant **Compensation**: $58,200 - $69,400 **Reports to**: Chief Operations Officer **Employment Type**: Full Time **Location**: Ottawa, ON **Position overview**: We are seeking an experienced, highly motivated and detail-oriented Executive Assistant to support our Chief Operations Officer (COO) and co-founder. Our company, a...

  • Executive Assistant

    1 week ago

    Ottawa, Canada Calian Full time

    For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Colonnade Management Inc. Full time

    Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties.Colonnade BridgePort is headquartered in Ottawa with offices in the Greater Toronto Area ("GTA"), and our continued growth and expansion...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Egg Farmers of Canada Full time

    Executive AssistantEgg Farmers of Canada is presently seeking an experienced Executive Assistant to support the Chief Executive Officer (CEO) and Chair of the Board. Reporting to the CEO, the Executive Assistant is responsible for providing administrative support directly to the CEO and the Chair of the Board, as well as providing backup support to the Board...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Ottawa Inner City Health Full time

    Ottawa Inner City Health is seeking an** Executive Assistant** to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members. **Qualifications**: - Post Secondary Diploma in Business Administration, or relevant...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada Regional Group Full time

    We are seeking an experienced Executive Assistant to support the C-Suite Executives in prioritizing and meeting strategic goals and objectives. **About the role** As a member of the administrative support team, you will: - Maintain confidentiality and discretion in all C-suite matters, recognizing that you represent and are entrusted with the reputation...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada MultiCraft Full time

    Title: Personal & Executive Assistant As _Personal & Executive Assistant_, you will be assisting the Vice President and CEO with a broad variety of tasks and assignments, with a strong focus on travel arrangements. Your role within the company is to support the Executive Team, to provide the necessary tools, resources and information needed for them to make...

  • Executive Assistant to The Executive Secretary

    3 weeks ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Location**: Ottawa, On **Job Term**: Permanent, Full-Time (35 hours a week) **Salary**: (G5) $77,691 to $97,115 **Benefits**: Group Benefits Plan (Health, Dental), Pension Plan, 4 weeks’ vacation, and other generous leave. The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Carlington Community Health Centre Full time

    The Executive Assistant offers high-level administrative and organizational assistance to the Executive Director and the Senior Management Team. They also provide executive support to the Board of Directors and its Committees and coordinate corporate-level events and projects.Offers senior administrative assistance to the Executive Director by:Drafting...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Ottawa Inner City Health Full time

    Ottawa Inner City Health is seeking an Executive Assistant to join our Administrative Team. The Executive Assistant will be responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO) and other senior management members.Qualifications: Post Secondary Diploma in Business Administration, or relevant discipline,...