Executive Assistant

3 months ago

North York, Canada Nestle Operational Services Worldwide SA Full time

**Position Snapshot**
**Business area: Nestlé Professional**
**Location: North York, ON located at 25 Sheppard Ave W, North York, ON M2N 6S8; Hybrid**

**What to Expect**:
As an Executive Assistant you will coordinate key events, meetings and activities. You will be working daily with the BEO of Nestle Professional Canada, as well as their team with autonomy and support to really thrive.

**A day in the life of an Executive Assistant**:

- Provide executive level administrative assistance to the BEO Nestle Professional Canada and provide administrative support to broader team as the need arises.
- Support the team in coordination and planning of meetings and internal/external events, which includes developing and editing presentations, product ordering and other event details.
- Lead BEO calendar, providing rapid response to meeting requests and highlighting urgent issues.
- Lead meeting calendars for teams by booking the functional weekly/monthly/yearly meetings and building agendas. Where possible, anticipate room booking requirements ahead of time and using strong network connections to arrange room switches as required.
- Collaborate with Coordinators and Executive Assistants to facilitate meetings requests and coordination of key events.
- Support BEO with external industry and collaborator meetings.
- Basic budget management including handling Purchase Orders, supplier billings and cross billing to other businesses.
- Completion of expense reports and travel bookings.
- Handle office supply budget keeping a tight rein on spending.
- Maintain the current filing and data sharing systems (example, SharePoint) and look for ways to improve and automate current processes.
- Build strong contact network within Nestlé to ensure superior response to team requirements.
- Support onboarding and set up for new team members (hardware, meetings, orientation schedule). Time administrator to the team keeping track of all team absences.
- Assistance with other projects as required.

**Role Requirements**
- Proven experience as Executive Assistant/Coordinator level in a lively commercial environment.
- University Degree or completion of a College Diploma.
- Proven ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
- Strong project management skills and the ability to follow through to completion.
- Excellent verbal and written communication skills. Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions.
- Outstanding organizational skills.
- Strong dedication to maintaining strict confidentiality in all aspects of the role
- An interest in learning and understanding the business issues in order to enhance personal effectiveness.

**Preferred Skills**
- Excellent computer skills, specifically PowerPoint and Excel, and Outlook. SAP would be a distinct advantage.
- Positive can-do attitude, strong initiative and ability to work independently.
- Sound judgement and critical thinking skills.

**Benefits**
- Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and five personal days (Personal Paid Holidays)
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Up to 50% off - Nespresso Coffee Machine, Capsules and accessories
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
- Additional discounts on a variety of products and services offered by our preferred vendors and partnerships

**What you need to know**
Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.

If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.

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