Project Coordinator

3 months ago

Powell River, Canada In Situ Anthropological Consulting Full time

In Situ is comprised of a specialized group of archaeologists, anthropologists and technicians focused on the long history of the landscape we inhabit in our daily lives. The strong relationships we continue to build throughout the Northwest Coast of British Columbia allow us to offer effective solutions to a wide range of clients and project types. In collaboration with First Nation Governments, it is our mission to contribute to a deeper understanding of the archaeology of British Columbia.

The Project Coordinator position is a technical role responsible for providing support to In Situ’s team of Project Managers.

In this role you would be expected to be knowledgeable about all aspects of In Situ’s projects, policies and procedures as it pertains project management. This position requires the handling of sensitive information, and requires exercising initiative and judgment to plan projects and respond to challenges on behalf of our clients and partners.

The Project Coordinator reports to, and takes day-to-day direction from In Situ’s Project Managers and Project coordinators, while working closely with Administrative staff, archaeologists.

This role requires that the Project Coordinator:

- Provides complex administrative support to In Situ staff, working closely with project management team members to coordinate work processes and establish work priorities.
- Supports regular and ad hoc meetings, workshops and special events, this includes scheduling, planning logistics, creating and circulating resources, teleconference set up, working with external vendors, arranging travel, and drafting estimates.
- Prepares and drafts documents and presentations, agendas and other meeting materials that incorporate strategic and tactical concepts outlined by management; addressing audience needs by incorporating challenging formatting to indicate deliverables and milestones. Ensures effective organization and minute taking.
- Maintains and tracks detailed records and administration relating to action items, project milestones, outcomes, and any carry forward business arising from meetings.
- Provides calendar management support to Project Managers and Project Leads and ensures an overall awareness and understanding of all activities and events, meetings to enable effective prioritization and provide appropriate support.
- Facilitates project scheduling, including notifications of work to stakeholders.
- Coordinates travel arrangements, including air, water, hotel, and ground transportation.
- Resolves problems and escalates issues appropriately.
- Updates stakeholder tracker and other related databases as required.
- Performs other duties as required.
- Expected to exercise judgment in establishing priorities and carrying tasks through to completion in a timely manner.

**Qualifications**:

- High School graduation and two year post-secondary diploma. 4 years related experience or the equivalent combination of education and experience. Experience in a complex organization, working as an executive assistant in the private or public sector is an asset. Intermediate understanding and experience with Windows Operating System and Microsoft Office suite (including but not limited to: Microsoft Word, Excel, Outlook, PowerPoint), Google Suite.
- Knowledge of British Columbia’s policies/ laws related to Archaeology, Cultural Resource Management and the Heritage Conservation Act is an asset.
- Experience collaborating with First Nation Governments is an asset.
- Ability to work effectively under pressure, handle high volumes and meet tight deadlines.
- Ability to handle multiple concurrent tasks and reprioritize as needed.
- Develop a broad understanding of policies and procedures in order to work within established practices.
- Excellent oral and written communication, interpersonal, problem-solving, and organizational skills.
- Ability to work independently and in a team environment.
- Ability to exercise a high level of tact, diplomacy and discretion in developing and maintaining collaborations with team members, clients, industry and community leaders.

**Salary**: From $50,000.00 per year

**Benefits**:

- Casual dress
- Extended health care
- On-site parking
- Paid time off
- Work from home

Schedule:

- Monday to Friday
- No weekends

Work Location: Hybrid remote in Powell River, BC V8A 2K4

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