Office Administration and Recruitment Coordinator

3 weeks ago

Vancouver, Canada Believeco:Partners Full time

Salary:
**Responsibilities will include**:
**Office Administration**:

- Cover reception desk, including answering phone calls in a professional manner, and directing calls to the appropriate staff member
- Coordinate departmental programs, such as meetings, special projects, and events
- Arrange travel for key personnel in an economical and timely fashion
- Support the hybrid workplace model by helping to coordinate office seating arrangements for business units and assign desks, access cards, phones, and other assets as necessary
- Management of office related vendors
- Monitor and maintain office supplies inventory, including the coordination with IT on office equipment
- Provide support on ad-hoc projects as required

**Recruitment Coordinator**:

- Collaborate with the recruiting team to set up interviews and interviewing de-brief meetings
- Assist to bridge the effort between the recruiting process and the new hire process - may include setting up onboarding meetings.
- Work with the People Teams to ensure that all appropriate new hire documents are completed

**We're looking for someone with**:

- 3+ years of office management experience, previous recruitment coordination experience would be an asset.
- Strong time management skills, highly organized and strong attention to detail with an interest in recruitment would be ideal.
- An innate drive to help others succeed, high integrity, and generosity in sharing your skills and knowledge with your team.
- Intermediate Computer Skills in Microsoft Office (Word, Outlook, Excel, and PowerPoint) and shared calendar software such as Calendly
- Self-motivated and resourceful

**We are Believeco:Partners**

Believeco:Partners is an independent owner, operator and builder of the foremost partner-led marketing, communications, and engagement agencies. Made up of Believeco, our full-service marketing agency, Argyle our public relations and advisory engagement agency and Castlemain, our Indigenous advisory firm. With over 300 people, across seven offices, in 6 provinces and 2 countries, our goal is to be one of North America's largest and most acclaimed full-service agencies.

**An equitable employer**:
Believeco:Partners is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Believeco:Partners will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

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