Administrative Coordinator

2 weeks ago

Scarborough, Canada Racing Forensics Inc Full time

Administrative Coordinator

Racing Forensics Inc. is seeking an organized and proactive individual to join our team as an Administrative Coordinator. The Administrative Coordinator is responsible for a wide range of administrative functions to ensure efficient operations of Racing Forensics’ programs and provide excellent service for our clients.

**Key Responsibilities**
- Provide support for management, proactively anticipating needs in a dynamic and fast paced environment.
- Create documents, such as memos, correspondence, contracts, reports, and spreadsheets.
- Compile and summarize information/data, as applicable, including for payroll and expenses.
- Provide support for records management, including maintaining, updating, filing, and tracking documents and employee records.
- Maintain and monitor inventory of supplies, re-ordering as needed based on pre-determined criteria.
- Support fulfillment of supply required from field staff, as required.
- Provide procurement support by facilitating purchase orders, sourcing suppliers and vendors, reviewing supplier/vendor invoices for accuracy.
- Assemble manuals, and support updating of policy and procedures as needed.
- Facilitate effective triaging of correspondence, directing communications to the appropriate department.
- Manage logistics for shipping/receiving, including courier scheduling, shipment tracking and monitoring, and resolving any potential issues.
- Coordinate logistics for conferences and travel as required, including hotel and flight reservations.
- Contribute to the development of new ideas and approaches to improve work processes.

Due to operational requirements, the successful applicant will be required to work primarily in-person at Racing Forensics headquarters, located in Scarborough, ON.

**Qualifications**
- Strong organizational and time-management skills
- Experience with general administrative functions and in providing excellent client services.
- Strong tactical and critical strategic thinking
- Abilit to prioritize workload, including multiple concurrent demands and conflicting priorities
- Proficiency in Microsoft Office Suite, including Excel and Word
- Excellent written and verbal communication skills

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 3 years (required)

Work Location: In person

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