Unit Administrative Coordinator Resource Team

2 weeks ago

Scarborough, Canada St Michael's hospital Full time
Unit Administrative Coordinator Resource Team (Job ID: 4479)

POSITION SUMMARY:

The Unit Administrative Coordinator ensures efficient operations of the Inpatient Unit. The Unit Administrative Coordinator provides seamless, prompt, friendly customer-focused service to inpatients and the general public by performing a variety of administrative tasks including handling inquiries, appointment scheduling including data entry and health information management in an integral software system. The Unit Administrative Coordinator is responsible to provide administrative/clerical support to physicians, clinical staff and management and appropriately communicate with internal and external healthcare and support professionals to effectively manage the duties of the area. The Unit Administrative Coordinator will also represent Providence Healthcare to its various constituencies in a manner that is courteous, helpful and professional.

MAJOR RESPONSIBILITIES:

  • Answer telephone, screen calls, respond to routine inquiries and take messages in accordance with the clinical team and physician instructions;
  • Acts as first line of inquiry to patients and visitors and projects a welcoming, congenial and supportive attitude befitting the mission and values of Providence Healthcare;
  • Communicates admission/discharge/transfer information between the admitting office and unit teams to ensure maximum utilization of program beds;
  • Coordinates process of gathering and compiling patients¿ personal and confidential information upon admission;
  • Tracks and obtains missing/additional information necessary for the effective planning of patient care;
  • Ensures data entry and data retrieval on Meditech Scheduling system;
  • Assembles patient charts and ensures safe storage and/or transport of such charts;
  • Books required medical tests, consults and appointments and conducts follow-up as required;
  • Coordinates the activities of the patient/resident transport service in area;
    Monitors requests for reports, and assembles background information for teams review;
  • Oversees the distribution of confidential correspondence and dictated consult notes as requested by the physician;
  • Cancels and reschedules patients appointments based on clinical staff and physician recommendation;
  • In Meditech posts nursing schedule in accordance with union collective agreements;
  • In collaboration with Patient Care Managers schedules vacations, requested shift exchanges, sick leave, and other absences to provide adequate, competent coverage of every shift, including the awareness of ERT trained nurses in those areas deemed as responders;
  • In collaboration with Occupational Health and Wellness and PCM, ensures the correct implementation of Early and Safe Return to Work Plans by adjusting schedules and providing required staffing additions for duration of plan;
  • Maintains timely and accurate record of staff attendance for purposes of payroll and attendance monitoring;
  • Maintains a working knowledge of ONA and CUPE collective agreements;
    Schedules and monitors staff attendance for education programs and for mandatory testing ie. Mask Fit Testing;
  • Creates and monitors PAFs in collaboration with PCM, communicates changes to Human Resources department to maintain accurate position control;
  • Acts as a liaison with Volunteer Resources and supervises volunteers by providing orientation/education, direct guidance, support and encouragement;
  • Enters staff payroll in the Meditech Scheduling System;
  • Takes and distributes minutes at pertinent business meetings.


QUALIFICATIONS/SKILLS REQUIRED:

  • A Community College certificate or diploma in an Administrative or Secretarial field; healthcare specific;
  • Minimum of five years of active working experience in an administrative or secretarial field in a healthcare setting;
  • Working knowledge of office and financial accounting procedures, preferably in a healthcare setting;
  • Strong computer skills and proficiency in the use of all Microsoft Office products; including Access, Word and Excel;
  • Knowledge of the Meditech software modules would be an asset;
  • Writing knowledge of medical terminology, health record systems and the dictation process;
  • Ability to efficiently schedule appointments for both patients and clinicians;
  • Strong written and oral communication skills in English, and legible handwriting;
  • Must have the ability to prioritize tasks and be flexible in a busy healthcare environment;
  • Possess exemplary interpersonal communication skills, patience and a genuine interest in the well-being of the stakeholders being served;
  • Ability to exercise sound judgment in handling information that is confidential and sensitive in nature;
  • Capacity to know when to ask for assistance from clinical staff when fielding inquiries;
  • Self-directed; work well both independently and interdependently under pressure;
  • Must have ability to pay great attention to the detail and accuracy of work completed;
  • Ability to appropriately interact with stakeholders from various cultural backgrounds;
  • Ability to learn new software applications;
  • Commitment to continuous self-reflection, evaluation and role improvement;
  • Sense of humour;
  • Very good attendance record;
  • Good performance record.

Note:

As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment, you will be required to provide proof of vaccination in Ontario QR Code format. All internal candidates must be in compliance with Unity Health Toronto¿s COVID-19 Vaccination Policy.

  • Unit Administrative Coordinator Resource Team

    2 weeks ago

    Scarborough Village, Ontario, Canada St Michael's hospital Full time

    Unit Administrative Coordinator Resource Team (Job ID: 4479)POSITION SUMMARY:The Unit Administrative Coordinator ensures efficient operations of the Inpatient Unit. The Unit Administrative Coordinator provides seamless, prompt, friendly customer-focused service to inpatients and the general public by performing a variety of administrative tasks including...

  • Administrative Coordinator Resource Team

    2 weeks ago

    Scarborough, Canada St Michael's hospital Full time

    Administrative Coordinator Resource Team (Job ID: 4478)POSITION SUMMARY: The Administrative Coordinator, ensures efficient operations of the assigned Outpatient Clinic. The Coordinator provides seamless, prompt, friendly customer-focused service to outpatients, inpatients, clients, and the general public by performing a variety of administrative tasks...

  • Administrative Coordinator Resource Team

    2 weeks ago

    Scarborough Village, Ontario, Canada St Michael's hospital Full time

    Administrative Coordinator Resource Team (Job ID: 4478)POSITION SUMMARY: The Administrative Coordinator, ensures efficient operations of the assigned Outpatient Clinic. The Coordinator provides seamless, prompt, friendly customer-focused service to outpatients, inpatients, clients, and the general public by performing a variety of administrative tasks...

  • Unit Administrative Coordinator Orthopaedic and Amputee Rehab

    2 weeks ago

    Scarborough, Canada St Michael's hospital Full time

    Unit Administrative Coordinator Orthopaedic and Amputee Rehab (Job ID: 4511)POSITION SUMMARY:The Unit Administrative Coordinator ensures efficient operations of the Inpatient Unit. The Unit Administrative Coordinator provides seamless, prompt, friendly customer-focused service to inpatients and the general public by performing a variety of administrative...

  • Unit Administrative Coordinator Orthopaedic and Amputee Rehab

    2 weeks ago

    Scarborough Village, Ontario, Canada St Michael's hospital Full time

    Unit Administrative Coordinator Orthopaedic and Amputee Rehab (Job ID: 4511)POSITION SUMMARY:The Unit Administrative Coordinator ensures efficient operations of the Inpatient Unit. The Unit Administrative Coordinator provides seamless, prompt, friendly customer-focused service to inpatients and the general public by performing a variety of administrative...

  • Project Coordinator/administrator

    5 days ago

    Scarborough, Canada Anka Team Construction Full time

    **Anka Team Construction, **We specialize in Residential & Commercial Renovations. We strongly believe in 3 core values **QUALITY, BUDGET & TIME.** We are currently seeking a Project Coordinator/Administrator for our multi residential division. **Responsibilities**: - Prepare and submit estimates - Prepare and submit change order - Assist Project Managers...

  • Human Resource Coordinator

    3 days ago

    Scarborough, Canada Toronto Zoo Full time

    **Branch: Human Resources** **Duration: Full time permanent** **Number of Positions Open: 1** **Why Join the Toronto Zoo?** Looking for a career with a dynamic organization that is committed to protecting wildlife? We are interested in dedicated individuals who are positive, enthusiastic, and passionate about connecting people, animals, and conservation...

  • Bgc - Birchmount Unit Coordinator

    4 weeks ago

    Scarborough, Canada BGC West Scarborough Full time

    Job Summary: Efficiently and effectively direct and coordinate the activities of the BGC West Scarborough - Birchmount Unit currently run at 2 Locations (Birchmount Bluffs C.C and Courcelette P.S.). Provide support, direction and guidance to BGC BB Lead staff, part-time employees and all program participants. Ensure that all work is carried out within the...

  • Clinical Educator Health Disciplines Resource Team PHC

    4 weeks ago

    Scarborough Village, Ontario, Canada St Michael's hospital Full time

    Clinical Educator Health Disciplines Resource Team PHC (Job ID: 4107) Please note: This position includes a clinical physiotherapy component (0.5FTE) and collaborative practice (0.5FTE) POSITION SUMMARY: Clinical Educator-Health Disciplines are leaders, and positive change influencers, in health discipline clinical education, student learning, and...

  • Administrative Coordinator Staffing Office

    3 weeks ago

    Scarborough Village, Ontario, Canada St Michael's hospital Full time

    Administrative Coordinator Staffing Office (Job ID: 4376)POSITION SUMMARY:This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Resident Care Managers, Administrative Assistants, Nurses and others to ensure there is...

  • Administrative Coordinator Staffing Office

    2 weeks ago

    Scarborough Village, Ontario, Canada St Michael's hospital Full time

    Administrative Coordinator Staffing Office (Job ID: 4377)POSITION SUMMARY:This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Resident Care Managers, Administrative Assistants, Nurses and others to ensure there is...

  • Survey Coordinator

    4 weeks ago

    Scarborough, Canada Centennial College Full time

    Job Number: - J0423-1166- Job Title: - Survey Coordinator & Research Administrator, Data Analytics and Research (DAR) - Full-Time- Job Type: - Permanent FT Support- Bargaining Unit: - FT Support- School/Department: - Strategy, Alignment & Analytics- Campus/Location: - 325 Milner Ave. (current) / Progress Campus / Hybr- Pay Range: - $36.19 - $41.94/Hour- Pay...

  • Human Resources Consultant

    3 days ago

    Scarborough, Canada Catholic Children's Aid Society of Toronto Full time

    **Career Opportunity - Management Category (23-027)** **HR Consultant** Management Job Class Temporary Assignment - 12-Months $96,899.81 to $115,952.14 The Catholic Children’s Aid Society, on behalf of the Catholic community, is committed to providing social services that protect children and strengthen family life. If you value human dignity; the...

  • Scheduling Attendance Coordinator

    1 week ago

    Scarborough, Canada Extendicare Full time

    **Job Description**: SCHEDULING AND ATTENDANCE COORDINATOR - Extendicare Guildwood Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 senior care and living centers as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet...

  • Future Farming Program Lead Facilitator

    4 days ago

    Scarborough, Canada Malvern Family Resource Centre Full time

    Malvern Family Resource Centre 90 Littles Road, Scarborough, ON M1B 5E2 **Position: Future Farming Program Lead Facilitator** **Department: Growing Together: Food Justice in Malvern** **About Us** Malvern Family Resource Centre (MFRC) is a multi-service agency providing impactful, high-quality and accessible programs and services to children, youth,...

  • Grants Coordinator

    4 weeks ago

    Scarborough, Canada Centennial College Full time

    Job Number: - J0223-1669- Job Title: - Grants Coordinator- Job Type: - Permanent FT Support- Bargaining Unit: - FT Support- School/Department: - Research & Corporate Planning- Campus/Location: - Progress Campus- Pay Range: - $33.38 - $38.75/Hour- Pay Band: - Support H- Hours/Week: - 35- Shift Schedule: - Monday Friday, 8:30 am 4:30 pm- Date Posted: -...

  • Program Coordinator

    4 weeks ago

    Scarborough, Canada Centennial College Full time

    Job Number: - J0323-1416- Job Title: - Program Coordinator (Initiatives/Opportunities)- Job Type: - Temp FT, Support- Bargaining Unit: - FT Support- School/Department: - Academic- Campus/Location: - Progress/Hybrid- Pay Range: - $33.38 - $38.75/Hour- Pay Band: - Support H- Hours/Week: - 35- Shift Schedule: - Monday to Friday, 9 am 5 pm- Date Posted: - March...

  • Project Coordinator

    4 weeks ago

    Scarborough, Canada Ainsworth Full time

    **If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!** **Job Summary**: Reporting to the Program Manager, the Project Coordinator shall provide project support and...

  • Human Resource Associate

    5 days ago

    Scarborough, Canada Samco Machinery Full time

    **Job Summary** The Human Resources Associate will be responsible for providing transactional HR support to the Director of Human Resources, HR team members and program administrators. He or she will assist with administrative tasks on HR programs, including but not limited to policy and procedure roll-out, recruitment, orientation/onboarding, training,...

  • Payroll & HR Coordinator (On-site)

    4 weeks ago

    Scarborough, Canada Hansen's Group of Companies Full time

    **About us** We are Canada's largest Auto Carrier and have been in business for over 40 years. Our group of companies operates across Canada and the U.S., and we are looking for great talent to support our thriving business. **Hansen’s Group of Companies** is seeking a well-rounded and detailed oriented **Payroll & HR Coordinator** to join its corporate...