Finance & Administration Controller F/m

4 weeks ago

Toronto, Canada ALSTEF Group Full time

**The company** Alstef Group designs, integrates, and supports automated turnkey solutions for the airport, intralogistics and parcel handling markets**. Its mission is to create intelligent solutions that not only meet the needs of its customers, but also provide them with the long-term benefits of a tailor-made automated system that is eco-designed, efficient, scalable and innovative.
**Post description**
The Finance & Administration Controller plans, organizes, directs, controls and evaluates financial operations related to general accounting, management controls and the company's various operating projects. The incumbent is also responsible for the administrative department.

As part of his duties, the Finance & Administration Controller establishes the standards necessary for the proper accounting of financial operations and transactions, and provides the financial information required for decision-making. He is responsible for developing tools and harmonizing processes to ensure that internal controls are appropriate and reliable for all the company's branches in Canada. He works closely with the company's accounting technician, project controller and executive assistant, and collaborates with external firms in his field of expertise.

**Financial supervision**
- Supervise the accounting closing process, including journal entries and account reconciliations;
- Prepare, analyze and present financial statements, management reports, budgets and performance dashboards;
- Manage cash flow, banking relationships and negotiate lines of credit and other financial agreements.

**Strategic analysis and planning**
- Manage budget forecasts in collaboration with department managers;
- Analyze the company's financial performance and propose recommendations to optimize profitability and efficiency;
- Develop and implement financial policies and procedures in line with strategic objectives.

**Leadership and team management**
- Recruit, train and coach accounting & administration staff, fostering their professional development;
- Evaluate team performance, set objectives, and manage schedules and priorities;
- Promote a corporate culture based on organizational values.

**Compliance and risks management**
- Ensure compliance with accounting, tax and regulatory standards;
- Oversee insurance coverages (civil liability, commercial, etc.) and assess risks;
- Coordinate internal and external audits to ensure the integrity of operations.

**Process improvement and digitalization**
- Actively participate in ERP implementation for the finance department;
- Standardize and simplify accounting processes across the various branches in Canada.

**Administrative supervision**
- Supervise all activities related to special events;
- Ensure sound management of all business travels;
- Oversee all administrative activities (lease renewals, rental contracts, purchasing, customer support, promotional items, office supplies, customs and shipping, etc.).

**Others**
- Keep abreast of accounting and tax laws, regulations and standards;
- Any other task or responsibility that may be requested by his immediate supervisor.

**Profile required**
- **Academic qualifications**: University degree in accounting or finance;
- **Professional experience**: Minimum 10 years' experience in finance, ideally in complex or multi-site environments;
- **Certification**: Professional designation required (CPA, CFA or MBA);
- **Creativity and strategic vision**: Ability to understand, optimize and harmonize complex financial processes while adopting an innovative approach;
- **Languages**: Fluent in written and spoken English - French would be an asset;
- **Multi-site experience**: Proven management experience in several Canadian provinces or similar contexts;
- **Leadership and supervision**: Ability to manage, mobilize and develop a team, while steering strategic financial projects;
- **Project accounting management**: Solid experience in project cost management;
- **Analytical and decision-making skills**: Ability to analyze and synthesize, enabling rapid and informed decision-making;
- **Risk management**: Ability to identify financial and operational risks, and propose strategies to mitigate them ;
- **Personal qualities**:

- Sound judgment, resourcefulness and autonomy;
- Excellent management of priorities and rigorous organization of work;
- Emotional intelligence and ability to manage stress effectively;
- **Communication skills**: Ability to popularize complex concepts and present them in a clear and accessible manner;
- **Digital skills**: Proficiency in MS-Office suite and openness to adopting digital tools, such as financial ERP;
- **Team spirit**: Ability to collaborate effectively with multidisciplinary teams;
- **Professionalism**: Thoroughness, methodology and sense of responsibility;
- **Mobility**: Valid passport and availability for business travels.

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