Office Administrator

3 weeks ago


Vancouver, Canada ALARM MAX SECURITY INCORPORATED Full time

**Who are we**

We specialize in providing security solutions for all premises, including your home or business. From Alarm Systems and Surveillance Camera equipment to Fire Alarm Communicators and Card Access, Alarm Max can offer you numerous ways to ensure peace of mind.

**Required Skills and Abilities**
- 1 year mandatory experience with Accounts Receivable
- Be comfortable with collections
- Able to handle a wide range of administrative support-related tasks
- Excellent communication skills
- Strong ability to multitask and prioritize work activity based on need, attention to detail, initiative, and follow-through skills.
- Excellent computer skills including Google Drive, Excel and more
- Excellent organizational and time management skills
- Capacity to establish priorities and work under pressure
- Flexibility and adaptability to changing workloads

**Duties**:

- Accounts Receivable by issuing invoices, following up with customers to pay outstanding invoices, and processing payments
- Answering the phone and helping customers in a professional manner
- Follow up with any receivables outstanding more than 30 days during the 2nd or 3rd week of each month (bring receivables to 30-60 days max)
- Ensure monthly PAP debit and credit card customers are ready for processing each month, and follow up with any declined transactions
- Keep all customers’ payment accounts current and be able to analyze who are the most reliable paying customers and who are not
- Cross-reference separate databases of customers to ensure they have matching information
- Sending electronic Welcome Packages and Monitoring Agreements for digital signing
- Gathering information from customers (such as Call Lists) and assisting with data entry
- Providing general administrative support to the other administrators if needed

**Hours: Monday to Friday**. 8:30 am to 4:30 pm
- Short-listed applicants will be contacted for an interview._

Work remotely
- Yes

**Job Types**: Full-time, Permanent

Pay: From $42,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Have you done Accounts Receivable for a service/trades company before? If so, what CRM software did you use, and what is one thing you liked about it and one thing you disliked?
- What is a pro-rated invoice?

**Experience**:

- Accounts receivable/billing: 1 year (required)

Work Location: In person



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