Administrative Support Agent, Class I

1 week ago

SainteAnnedeBellevue, Canada John Abbott College Full time

**Job Description**:
**IMPORTANT**:Effective immediately until August 2023 or until the early return of the incumbent.

**JOB SUMMARY**:UNDER THE DIRECT SUPERVISION OF THE ADMISSIONS & SCHEDULING MANAGER AND THE GENERAL SUPERVISION OF THE DEAN OF ACADEMIC SYSTEMS, THE SCHEDULING CLERK PROVIDES CLERICAL SUPPORT FOR ALL ASPECTS OF THE SCHEDULING PROCESS AND REGISTRATION, INCLUDING PRE-REGISTRATION. THE SCHEDULING CLERK WILL BE RESPONSIBLE FOR THE RECEPTION/INFORMATION DUTIES FOR DAY AND CONTINUING EDUCATION IN THE RECEPTIONIST’S ABSENCE.

**DUTIES AND RESPONSIBILITIES**:
**Scheduling & Registration**:

- Assists with the preparation and distribution of scheduling information to Chairs and subsequent data entry of the scheduling data for the Fall and Winter Day Division
- Assists in the editing of the Schedule of Classes in preparation for publication
- Administers, according to College policy, the pre-registration of all Career programs and other programs
- Liaises with Department Chairs concerning pre-registration
- Plots all career program streams according to established criteria
- Updates references in CLARA room configuration and equipment
- Liaises with faculty concerning room change requests
- Effects all room bookings after finalization of Schedule of Classes
- Prepares the Final Exam Schedule, including exam seating and posters, for Fall and Winter according to departmental policy and requests final exam setup in the gymnasium
- Assists with all aspects of registration
- Reviews and resolves registration errors during registration and works on the registration helpline
- Processes career program and pre-university standing and advancement and career program non-payment
- Assists and responds to specific enquiries from registration helpline staff
- Verifies lunch hour agreement, 2 / 3-day teacher schedules according to faculty collective agreement for all disciplines
- Assists with intersession registration
- Assists with course correction
- Prepares, prints and publishes scheduling and registration information on the College website and on the student and staff portals, including but not limited to: Schedule of Classes, Final Exam and Intersession course information

**Reception**:

- Works at the front desk during lunch hour, breaks, end of day and in receptionist’s absence
- Performs any other related tasks as requested by the Dean of Academic Systems or managers

**QUALIFICATIONS**:
**Education**
To have a secondary school diploma or a diploma of vocational studies in an appropriate specialty or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

**Specific Requirements**:

- One year related experience, preferred
- English Intermediate oral and written
- French Intermediate oral
- French Basic written & written comprehension
- Computer skills (Word, Excel, Internet)
- High degree of accuracy in clerical work and data entry
- Knowledge of the CEGEP system an asset
- Ability to work under pressure
- Good communication skills
- Ability to organize work
- Excellent organizational skills and ability to multi-task

**Testing may be required to demonstrate knowledge of**:

- English Intermediate oral and written
- French Intermediate oral;
- French Basic written & written comprehension
- Word (intermediate)
- Excel (intermediate)
- Logic problem solving & analytical skills

If your work experience has changed or if you have acquired additional education since your last visit, be sure to submit your updated resume so that we may review your full career path.

  • Administrative Support Agent, Class I

    2 days ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Title- Administrative Support Agent, class I- Job Type- Permanent Full-time- Category- Library and Media Services- Salary Grade- Administrative Support Agent, class I - $22.36 - $25.00- Job Description**IMPORTANT**:Effective immediately **JOB SUMMARY**:UNDER GENERAL AUTHORITY OF THE ACADEMIC DEAN AND THE DIRECT SUPERVISION OF THE MANAGER OF LIBRARY...

  • Administrative Support Agent, Class I

    5 days ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Type- Permanent Full-time- Category- Administrative Support- Salary Grade- Administrative Support Agent, class I - $22.36 - $25.00- Job Description**IMPORTANT**:Effective September 5, 2023 **APPLICATION DEADLINE**:August 4, 2023 **JOB SUMMARY**:UNDER THE SUPERVISION OF THE CAMPUS STORE MANAGER, TO PERFORM ADMINISTRATIVE DUTIES TO ASSURE THE EFFICIENT...

  • Administrative Support Agent, Class I

    5 days ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Type- Permanent Full-time- Category- Administrative Support- Salary Grade- Administrative Support Agent, class I - $22.36 - $25.00- Job Description**IMPORTANT**:Effective immediately **DEADLINE TO APPLY**:August 4, 2023 **JOB SUMMARY**:UNDER THE DIRECT SUPERVISION OF THE ADMISSIONS AND SCHEDULING MANAGER AND THE GENERAL SUPERVISION OF THE DEAN OF...

  • Administrative Support Agent, Class I

    4 days ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**:Effective immediately **DEADLINE TO APPLY**:August 4, 2023 **JOB SUMMARY**:UNDER THE DIRECT SUPERVISION OF THE ADMISSIONS AND SCHEDULING MANAGER AND THE GENERAL SUPERVISION OF THE DEAN OF ACADEMIC SYSTEMS, THE ADMISSIONS CLERK PROVIDES CLERICAL SUPPORT FOR THE ADMISSIONS OFFICE FOR DAY AND CONTINUING EDUCATION **DUTIES...

  • Administrative Support Agent, Class I

    22 hours ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **IMPORTANT**:Effective immediately **JOB SUMMARY**:UNDER GENERAL AUTHORITY OF THE ACADEMIC DEAN AND THE DIRECT SUPERVISION OF THE MANAGER OF LIBRARY MEDIA SERVICES, TO PROVIDE SERVICES AT THE MEDIA SERVICES CIRCULATION DESK. **DUTIES AND RESPONSIBILITIES**: - Prioritize and schedule equipment, media and rooms in accordance with...

  • Agent(E) Administratif(Ve), Classe 1

    23 hours ago

    Sainte-Anne-de-Bellevue, Canada Centre intégré universitaire de santé et de services sociaux de l'Ouest-de-l’Île-de-Montréal Full time

    Le CIUSSS de l’Ouest-de-l’Île-de-Montréal est présentement à la recherche de 4 personnes pour le titre d'emploi d'Agent administratif ou d’une Agente administrative de classe 1 pour combler un besoin à temps complet au sein du Service des activités de remplacements à l'Hôpital Sainte-Anne à Sainte-Anne de Bellevue. - Le classement sera...

  • Agente Administrative Classe 1,2 Et 3

    5 days ago

    Sainte-Anne-des-Monts, Canada CISSS de la Gaspésie Full time

    Agent(e) administratif(ive), classe 1 Personne qui assiste un responsable au sein d’une unité administrative dans ses fonctions administratives et professionnelles. Elle exerce des attributions relatives au secrétariat ou à la bureautique nécessitant des connaissances approfondies du milieu où elle exerce ses responsabilités. Elle accomplit un...

  • Agent(E) Administratif(Ve), Classe 1

    23 hours ago

    Sainte-Anne-de-Bellevue, Canada CIUSSS de l'Ouest-de-l’Île-de-Montréal Full time

    **JOB DESCRIPTION** - No English description available_ Le CIUSSS de l’Ouest-de-l’Île-de-Montréal est présentement à la recherche de 4 personnes pour le titre d'emploi d'Agent administratif ou d’une Agente administrative de classe 1 pour combler un besoin à temps complet au sein du Service des activités de remplacements à l'Hôpital Sainte-Anne...

  • Agent de bureau, classe 1

    Found in: Jobillico Premium CA C2 - 1 week ago

    Sainte-Anne-des-Monts, Canada Centre de services scolaire des Chic-Chocs Full time

    Nature du poste: Le rôle principal et habituel de la personne salariée de cette classe d’emploi consiste à accomplir divers travaux administratifs de nature complexe selon des méthodes et procédures définies. Attributions caractéristiques : La personne salariée de cette classe d’emploi s’assure du respect des normes, règlements, directives,...

  • Agent administratif ou agente administrative classe 2 ou classe 3

    1 week ago

    Région de Mistassini (Chambord), Canada CRSSSBJ Centre régional de santé et de services sociaux de la Baie-James Full time

    Libellé du titre d'emploiAgent administratif ou agente administrative, classe 2 (secteur secrétariat)Personne qui assiste un ou des professionnels ou une équipe de travail dans leurs fonctions administratives et professionnelles. Elle accomplit des travaux de secrétariat selon des méthodes ou des procédures établies ou qu’elle modifie, selon les...

  • Agent ou Agente de La Gestion Du Personnel

    2 days ago

    Sainte-Anne-de-Bellevue, Canada CIUSSS de l'Ouest-de-l’Île-de-Montréal Full time

    Raison d'être de l'affichage: - Poste vacant- Statut de l’emploi: - Permanent - Temps plein- Quart de travail: - Jour- Établissement: - CIUSSS de l'Ouest-de-l’Île-de-Montréal- Territoire de l'emploi: - Sainte-Anne-de-Bellevue- Direction: - Direction des ressources humaines et des affaires juridiques- Service: - Numéro de référence: - CNS-23-8926-...

  • Agente ou Agent de Soutien Administratif, Class I

    7 days ago

    Sainte-Foy, Canada Champlain Regional College Full time

    FONCTIONS - Description - CEGEP Champlain St. Lawrence est présentement à la recherche d’un(e) Agent de soutien administratif, classe 1, pour un combler un poste permanent à temps plein (35 heures par semaine), dans les secteurs des Services professionnels et de l’Expérience étudiante. - Responsabilités principales - Relevant de l’Adjointe à la...

  • Agent(E) de Gestion Du Personnel

    7 days ago

    Sainte-Anne-de-Bellevue, Canada CIUSSS de l'Ouest-de-l’Île-de-Montréal Full time

    Raison d'être de l'affichage: - Remplacement- Statut de l’emploi: - Temporaire - Temps plein- Quart de travail: - Jour- Établissement: - CIUSSS de l'Ouest-de-l’Île-de-Montréal- Territoire de l'emploi: - Sainte-Anne-de-Bellevue- Direction: - Direction des ressources humaines et des affaires juridiques- Service: - Numéro de référence: - CNS-23-8568-...

  • Agent(E) de La Gestion Du Personnel

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada Centre intégré universitaire de Santé et de Services sociaux de l'Ouest-de-l’Île-de-Montréal Full time

    Le CIUSSS de l'Ouest-de-l'Île-de-Montréal est présentement à la recherche d'un agent ou d'une agente de la gestion du personnel au sein de son service de prévention et de promotion de la santé - volet gestion de l'invalidité. **Description sommaire de l'emploi**: Relevant du chef du service de prévention et de promotion de la santé, l’AGP - volet...

  • Agent(E) de La Gestion Du Personnel

    2 weeks ago

    Sainte-Anne-de-Bellevue, Canada CIUSSS de l'Ouest-de-l’Île-de-Montréal Full time

    **JOB DESCRIPTION** - No English description available_ Le CIUSSS de l'Ouest-de-l'Île-de-Montréal est présentement à la recherche d'un agent ou d'une agente de la gestion du personnel au sein de son service de prévention et de promotion de la santé - volet gestion de l'invalidité. **Description sommaire de l'emploi**: Relevant du chef du service de...

  • Concierge - Classe I

    3 days ago

    Saint-Bruno-de-Montarville, Canada Académie des Sacrés-Coeurs Full time

    **NOUS RECRUTONS** CONCIERGE - CLASSE I **(REMPLACEMENT À DURÉE INDÉTERMINÉE)** 450 653-2409 poste 239 Pourquoi nous choisir? **UN ENVIRONNEMENT DE TRAVAIL STIMULANT** **UNE ÉCOLE AU PIED DE LA MONTAGNE** **DES AMÉNAGEMENTS FLEXIBLES** **DES APRÈS-MIDIS PLEIN AIR** **DES CLASSES EXTÉRIEURES** Type d'emploi : Temps plein Avantages: -...

  • Summer School 2024: 585-dbb-ab/01 585-dpa-01

    3 days ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: JOHN ABBOTT COLLEGE has the following vacancies for Summer School 2024. TYPE OF CONTRACT: Chargé de cours (à la leçon) COURSE: 585-DBB-AB/01 585-DPA-AB/01 (cross-listed) TITLE: Digital Photography/Digital Photography I DATES: June 6 - July 4 Mon-Thurs 13:00-16:00 HOURS: 45 SECTION(S): one (1) N.B. 1) ALL CONTRACTS ARE PART-TIME...

  • Administration Technician

    2 days ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Type- Permanent Full-time- Category- Administrative Support- Salary Grade- Administration Technician - $24.21 - $32.32- Job Description**IMPORTANT**:Effective immediately **APPLICATION DEADLINE**: 2023-06-15 **JOB SUMMARY**:UNDER THE GENERAL AUTHORITY OF THE DEAN OF ACADEMIC SYSTEMS IN THE REGISTRAR’S OFFICE AND DIRECT SUPERVISION OF THE ANALYST...

  • Electricien, Classe Principale

    3 days ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    Job Type- Full-time Specific Project- Category- Facilities Management Services- Salary Grade- Electrician, principal class - $28.56- Job DescriptionIMPORTANT: Effective immediately - 5th posting JOB SUMMARY UNDER THE DIRECT SUPERVISION OF THE ADJOINT ADMINISTRATIF, TO SUPPORT CAPITAL PROJECTS AND BE RESPONSIBLE FOR THE OPERATION AND MAINTENANCE OF ALL...

  • Administration Technician

    4 days ago

    Sainte-Anne-de-Bellevue, Canada John Abbott College Full time

    **Job Description**: **J**OB SUMMARY: UNDER THE GENERAL AUTHORITY OF THE COORDINATOR OF HUMAN RESOURCES SERVICES AND THE DIRECT SUPERVISION OF THE CONSEILLER PEDAGOGIQUE (PD), THE TECHNICIEN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS PERTINENT TO PROFESSIONAL DEVELOPMENT, THE ADMINISTRATION OF P.D. FUNDS AND THE OVERALL FUNCTIONING OF THE...