Legal Assistant: Wills and Estates

4 weeks ago


Kingston, Canada Cunningham Swan Full time

**LEGAL ASSISTANT - Wills and Estates (FULL TIME, PERMANENT)**

**About the Job**:
**This is an exciting opportunity to play a key role in all aspects of our busy Wills and Estates group. Responsibilities will include**:

- Prepare for client meetings, including preparing copies of client’s current estate planning documents, intake forms, retainer agreements, starting a file, preparing Boardrooms for meetings and virtual signing.
- Draft Wills, Powers of Attorney, and other documents at the direction of the lawyer.
- Assist with administrative tasks, including: Scanning and digital filing of client information - completed client intake forms, retainer agreements, and lawyer’s instructions. Assisting with preparation of document briefs. Scanning/assembling PDFs of documents to forward to trust companies, etc.
- Input client information into database.
- Meet with clients to witness will signings, prepare Affidavits of Execution to be scanned.
- Handle current file closings, including returning original documents to clients.
- Billing: Prepare reporting letters for group partners, mailing to clients with billings on a timely basis. Follow up on outstanding Accounts Receivable, as requested.
- Preparing memos to Real Estate group as required.
- Provide administrative support to Estate Administration Law Clerks.
- Maintain spreadsheet of wills returning to/arriving form offsite storage.
- Distribute incoming mail and deliveries.
- Assistance with process improvements and efficiencies.
- Research and other projects as assigned.

**JOB REQUIREMENTS**:

- Legal Assistant or Law Clerk Diploma.
- Undergraduate degree an asset.
- Strong focus on providing exceptional customer service and lawyer service and taking pride and confidence in your work product and role.
- Excellent interpersonal skills with the ability to work independently as well as part of a team.
- Highly developed communication skills, verbal and written.
- Strong time management skills and keen attention to detail.
- Demonstrated willingness to take initiative and be proactive in finding solutions.

**About Us**:
Cunningham Swan LLP is one of southeastern Ontario’s leading full-service firms. We take great pride in finding and retaining top talent who are passionate about their work. We reward our people for their valued contributions with a competitive compensation package, including generous vacation and leave policies. We protect them with robust benefit plans, which include a pension plan, parental leave top-up pay, paramedical coverage and a health care spending account. We provide a supportive and inclusive work environment in a beautifully restored historic building in one of Ontario’s most livable waterfront cities.

**The closing date for this recruitment process is Friday, December 8th, 2023**

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off

Schedule:

- Day shift

Work Location: In person



  • Kingston, Canada Cunningham Swan Full time

    **LEGAL ASSISTANT - Wills and Estates (FULL TIME, PERMANENT)** **About the Job**: **This is an exciting opportunity to play a key role in all aspects of our busy Wills and Estates group. Responsibilities will include**: - Prepare for client meetings, including preparing copies of client’s current estate planning documents, intake forms, retainer...


  • Kingston, Canada Cunningham Swan Full time

    **LEGAL ASSISTANT - Wills and Estates (FULL TIME, PERMANENT)** **About the Job**: **This is an exciting opportunity to play a key role in all aspects of our busy Wills and Estates group. Responsibilities will include**: - Manage all incoming cold calls for the group, including preparation of client intake forms, communication to lawyers, follow-up. -...

  • Legal Assistant

    5 days ago


    Kingston, Canada Black and Black Full time

    Overview: Duties - Prepare wills and Powers of Attorney - Assist attorneys with legal document preparation - Maintain case files and organize documents for easy retrieval - Prepare documentation for purchase, sale, and mortgage transactions - Order search reports - Prepare final reporting letters - Perform data entry and maintain accurate records of client...


  • Kingston, Canada Templeman LLP Full time

    **Templeman LLP **is a full-service law firm with offices in Kingston, Napanee, and Belleville. The Firm is growth-oriented with its success based on the delivery of quality legal services. Hours are 1-5 PM Mon.Fri. Our office is dynamic, fast-paced, and very cordial. Templeman LLP prides itself on forging long-term relationships with its lawyers and...


  • Kingston, Canada Templeman LLP Full time

    **Templeman LLP **is a full-service law firm with offices in Kingston, Napanee, and Belleville. The Firm is growth-oriented with its success based on the delivery of quality legal services. Hours are 1-5 PM Mon.Fri. Our office is dynamic, fast-paced, and very cordial. Templeman LLP prides itself on forging long-term relationships with its lawyers and...


  • Kingston, Canada Patry Group of Companies Full time

    Are you passionate about real estate and eager to gain hands-on experience in the industry? Patry Group of Companies, a leading real estate development, and investment firm, is seeking a highly motivated Student - Real Estate Analyst to join our dynamic team. This is an exciting opportunity for a driven individual looking to contribute to our projects and...

  • Legal Aid Worker

    1 month ago


    Kingston, Canada Legal Aid Ontario Full time

    **Company Bio** Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If...

  • Legal Aid Worker

    1 month ago


    Kingston, Canada Legal Aid Ontario Full time

    Union: OPSEU - Districts - Job Number: J0124-1145 - Job Title: Legal Aid Worker - Job Type: Permanent Full Time - City, Province, Country: Kingston, Ontario, Canada - Job Location: Kingston - Job Category: Customer Service / Customer Associates - Job Classification: S4U - Role Designation: - LAO Workplace Based - Role is physically based in an in-person LAO...

  • Legal Assistant

    3 days ago


    Kingston, Canada Van Dyke Law Full time

    Responsibilities: - Assist attorneys in all phases of litigation, including drafting legal documents, preparing correspondence, and conducting legal research - Manage and organize case files, including maintaining electronic and physical files - Coordinate and schedule meetings, depositions, and court appearances - Prepare and file legal documents with...

  • Associate Lawyer

    2 months ago


    Kingston, Canada Cunningham Swan Full time

    Cunningham Swan LLP: Where legal expertise meets the beauty of Southeastern Ontario. With over 35 talented Lawyers, we’re located in the bustling heart of downtown Kingston and boast a reputation for excellence that’s second to none. Our high volume of challenging and rewarding work will keep you on your toes, while our supportive tight-knit community...

  • Associate Lawyer

    2 months ago


    Kingston, Canada Cunningham Swan Full time

    Cunningham Swan LLP: Where legal expertise meets the beauty of Southeastern Ontario. With over 35 talented Lawyers, we’re located in the bustling heart of downtown Kingston and boast a reputation for excellence that’s second to none. Our high volume of challenging and rewarding work will keep you on your toes, while our supportive tight-knit community...

  • Associate Lawyer

    5 days ago


    Kingston, Canada Cunningham Swan Full time

    Cunningham Swan LLP: Where legal expertise meets the beauty of Southeastern Ontario. With over 35 talented Lawyers, we’re located in the bustling heart of downtown Kingston and boast a reputation for excellence that’s second to none. Our high volume of challenging and rewarding work will keep you on your toes, while our supportive tight-knit community...

  • Real Estate Officer

    1 month ago


    Kingston, Canada Ministry of Transportation Full time

    Consider this opportunity with the Ministry of Transportation, East Region, Property Section, where you will perform all aspects of appraisal, negotiations and land management activities related to the acquisition and disposal of real estate for public purposes. **OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to...

  • Real Estate Officer

    2 months ago


    Kingston, Canada Ministry of Transportation Full time

    Do you have experience in real estate and related services? If so, bring your knowledge of appraisals, expropriation, negotiations and land management to the Ministry of Transportation's Design and Engineering Branch, Property Section. Our office is responsible for obtaining property for the construction and maintenance of Provincial Highways in the East...


  • Kingston, Canada Viner Kennedy Frederick Allan and Tobias LLP Full time

    Viner, Kennedy, Frederick, Allan & Tobias LLP is currently seeking a Junior Law Clerk/Legal Assistant to assist a lawyer with their growing family law and litigation practice. Law Clerk/Legal Assistant Job Duties: - Communicating with clients, the Court and other law offices - Drafting all necessary documents - Manage lawyer's calendar, bookings and hard...

  • Legal Assistant

    1 month ago


    Kingston, Canada Cunningham Swan Full time

    We are currently searching for a full-time **Legal Assistant **to join our team. **About You**: - A Legal Assistant or Law Clerk Diploma (or equivalent) - Undergraduate degree is an asset. - A minimum of 1 year experience in a law office is an asset. - Strong focus on providing exceptional customer service. - Demonstrated willingness to take initiative and...


  • Kingston, Canada Templeman LLP Full time

    **Templeman LLP **is a full-service law firm with offices in Kingston, Belleville and Napanee. The Firm is growth oriented with its success based on the delivery of quality legal services. Our office is dynamic, fast-paced, and very cordial. Templeman LLP prides itself on forging long-term relationships with its lawyers and staff. In addition, we offer a...


  • Kingston, Canada Solid Rock Realty Full time

    Job Description A Real Estate Sales Representative is a real estate agent who meets with clients to help them with the purchase and sale of property. You must be customer service oriented and have excellent communication abilities. It's an exciting time in the real estate market, and we are looking for Real Estate Sales Representatives who want to capitalize...


  • Kingston, Canada Solid Rock Realty Full time

    Job Description A Real Estate Sales Representative is a real estate agent who meets with clients to help them with the purchase and sale of property. You must be customer service oriented and have excellent communication abilities. It's an exciting time in the real estate market, and we are looking for Real Estate Sales Representatives who want to capitalize...


  • Kingston, Canada Solid Rock Realty Full time

    Job Description A Real Estate Sales Representative is a real estate agent who meets with clients to help them with the purchase and sale of property. You must be customer service oriented and have excellent communication abilities. It's an exciting time in the real estate market, and we are looking for Real Estate Sales Representatives who want to capitalize...