Legal Admin Assistant

2 days ago

Richmond Hill, Canada MaxPeopleHR Full time

**Who We Are**

Rodney Employment Law is a boutique Employment Law firm providing expert legal advice on all workplace matters and a professional HR Consulting firm offering clients customized approaches to managing their business issues.

Our team consists of lawyers, consultants, advisors, business professionals and next-gen leaders, inspired by a passion for the work we do. We’re here to work, learn, laugh, and grow. We take our work very seriously, but ourselves, not as much.

We are rooted strongly in our Core Values - _Respect, Initiative, Passion, Excellence and Teamwork. _We do not just speak our Values; we live our values in everything we do by delivering our services with integrity and building trust with our clients.

**What Drives Us?**

Striving for excellence is at the heart of everything we do. We’ve created a work culture that embraces an entrepreneurial mind-set and encourages our employees to grow beyond their potential. We are a collaborative group, finding fresh perspectives and new solutions by teaming up and tackling challenges head on.

We are excited for our next phase of growth and have an opportunity for you to join as a **Legal / HR Assistant**. You will fit right in if you believe in the power of teamwork and collaboration, deliver on your commitments, excel at out-of-the-box thinking and have the curiosity to continuously seek creative solutions.

**The Opportunity**

**This is a one-year contract offering a hybrid work model** where you work from your home office four days a week and one day a week from the head office in Richmond Hill, Ontario. There is a competitive base salary, paid vacation and eligibility to participate in the benefits plan.

As a Legal/HR Assistant with Rodney Employment Law you will an opportunity to expand your Legal and HR knowledge and experience while working with a fun and talented group of professionals. There is the possibility of a full-time permanent role at the end of the contract.

**What you’ll be doing**:
**Client Services**
- **Client Intake**:Intake of potential clients (assessments) and oversee the client satisfaction process on an ongoing basis.
- **File & Document Management Activities**:Maintain systems and processes that support efficient and effective management of all client file communications, record-keeping and filing systems. Ensuring all hard copy and electronic filing is organized and up to date.
- **Service Excellence**: Promote overall Business development and contribute to ongoing client satisfaction via client surveys, testimonials, google reviews, and other methods to promote visibility in the marketplace.

**Operational Efficiency**
- **Organization & Prioritization**:Effectively organize files, proactively work to understand priorities, and develop plans for recurring activities; Effectively manage any follow-up and outstanding items for a lawyers’ file; manage multiple responsibilities.
- **Calendar & Time Management**:Effectively communicate and confirm daily calendar requirements for the firm’s lawyers, pull supporting documentation/information for meetings, and arrange appointments based on lawyer’s work preferences.
- **Project Management**:Ability to execute and deliver on Projects to ensure they are in budget, scope, and timelines and develop contingency plans to overcome obstacles.
- **Support for Marketing/Business Development**:Utilize the Firm’s Customer Relationship Management Software to maintain client information for the purposes of business development activities.
- **File Opening Procedures**:Coordinating processes/requirements for new file intake.
- **File Closing Procedures**:Follow file purging procedures for off-site file and closing book storage.

**Accounting & Financial Oversight**
- **Billing**: Utilize the firms accounting software, CLIO, to regularly bill clients on a semi-monthly basis.
- **Accounts Receivable**: Ensure Accounts Receivable status is up to date and regularly conduct collections using the firm’s accounting software
- **Communication**: Liaising with the external Accountant on a variety of billing related matters to ensure accounts are up to date and compliant with the LSO guidelines.

**Requirements**:

- A minimum of 2 years of administrative assistant experience in professional services, preferably in a legal environment
- University Degree or related Diploma/Certificate is required.
- Superb client service approach.
- Proven calendar management experience is required.
- Excellent verbal and written communication skills, with the ability to use discretion when dealing with confidential information.
- Strong organization and time management skills, able to organize work, multi-task, create detailed plans, monitor progress, follow-up and meet deadlines.
- Demonstrated ability to work as a team player as well as independently when required.
- Strong attention to detail and commitment to producing quality work.
- Professional, responsive, and able to build product

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