Event Specialist

3 months ago

Ottawa, Canada Senators Sports & Entertainment Full time

**La version française suivra**_

**Job Summary**:
Responsible for planning, consulting, liaising, executing and stewarding projects and initiatives related to signature events for the Senators Community Foundation. In addition to signature events, this position will also have oversight on the Foundation’s third-party events including coordination and stewardship as well as act as a primary liaison with vendors, sponsors, partners, staff and volunteers. In collaboration with the Director, this position will work closely with members of the marketing team to develop communication tools for stewardship, digital online engagement and promotion of events, volunteer opportunities and ways to donate and get involved. This position will require a high-level of professionalism and diplomacy as a key external liaison on behalf of the Foundation’s charitable and community impact efforts.

Reporting directly to the Director, Events & Fundraising and working closely with the President, Senators Community Foundation

**Key Responsibilities**:
**Event Planning & Logistics**:

- Coordination of event logistics including securing venues, on-site logistics, catering, audio-visual requirements, event design and décor, gifting, registration logistics, and fulfillment of staff and volunteer requirements.
- Coordination of briefing sessions and disseminating briefing documents and critical path information to ensure roles and responsibilities, special requirements, charitable alignment and goals are shared with key stakeholders.
- Coordination and tracking of event budgets; ensuring accuracy and cost-effectiveness.
- Act as the first point of contact related to the Foundation’s signature events, requiring a seamless and professional event experience.
- Support communication efforts for events, including creating and implementing digital and print collateral like e-invitations, briefing and promotional materials.
- Track event performance metrics and analyze the effectiveness of each event.
- Contribute to the creation of post-event report summarizing of event outcomes and feedback evaluation tools.

**Communications & Digital Engagement**:

- Collaboration with Marketing, Digital and Graphics to create and execute visually appealing promotional materials.
- Utilize marketing data to evaluate effectiveness of digital campaigns and social efforts and identify areas for improvement.
- Manage online communities and forums related to the Foundation foster engagement, demonstrate impact and inspire future charitable giving.
- Foster and manage relationships with key partners including internal shared services, donors, event vendors and charitable partners.
- Provide administrative assistance of our event related web and social efforts as needed

**Résumé du poste****:
Responsable de la planification, du conseil, de la liaison, de l'exécution et de la gestion de projets et d’initiatives liés aux événements de marque de la Fondation communautaire des Sénateurs. Outre les événements de prestige, cette personne supervisera aussi les événements organisés par des tiers, y compris la coordination et la gestion, et assurera la liaison avec les fournisseurs, les commanditaires, les partenaires, le personnel et les bénévoles. En collaboration avec la directrice, cette personne travaillera en étroite collaboration avec les membres de l'équipe du marketing afin de développer des outils de communication pour la gestion, l'engagement numérique en ligne et la promotion des événements, des possibilités de bénévolat et des moyens de faire des dons et de s'impliquer. Ce poste requiert un haut niveau de professionnalisme et de diplomatie en tant qu'agent(e) de liaison externe clé au nom des efforts de la Fondation en matière de bienfaisance et de répercussions sur la communauté.

Sous la responsabilité directe de la directrice des événements et du financement et en étroite collaboration avec le président de la Fondation communautaire des Sénateurs.

***Responsabilités** **principales****:
**Planification d'événements et logistique**
- Coordination de la logistique de l'événement, y compris la réservation de lieux, la logistique sur place, la restauration, les besoins audiovisuels, la conception et la décoration de l'événement, les cadeaux, la logistique d'inscription et la satisfaction des besoins du personnel et des bénévoles.
- Coordination des séances d'information et diffusion des documents d'information et des renseignements sur le chemin critique afin de s'assurer que les rôles et les responsabilités, les exigences particulières, l’harmonisation à la mission caritative et les objectifs sont partagés avec les principales parties prenantes.
- Coordination et suivi des budgets des événements, en veillant à l'exactitude et à la rentabilité.
- Agir en tant que premier point de contact pour les événements phares de la Fondation, en veillant à ce qu'ils se déroulent de manière trans

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