Office Administrator

6 months ago

Halifax, Canada The Salvation Army in Canada Full time

**About the Position**

The Office Administrator performs general office and administrative duties for DHQ. The incumbent also performs a variety of business-related tasks.

**KEY RESPONSIBILITIES**:
**Property**
- Track mileage and schedule appointments for fleet program vehicles (oil changes, tire changes, etc.).
- Coordinate with Halifax West (Spryfield location) administration for maintenance needs, plumber, electrician, etc., and other building maintenance needs such as AC to Heat change over in winter and vise versa.
- Coordinate waste disposal as needed.
- Liaises with cleaning company as needed.
- Office desk/furniture calls.

**Tasks for the DHQ Office**
- Open and distribute incoming mail _(2 people are required to open mail)_ and process outgoing mail and couriers on a daily basis; receive parcels and distribute to the appropriate person(s).
- Arrange for maintenance of office equipment (i.e. photocopier, phone system, shredder, postage machine); initiate technical service calls. Liase with companies that we lease items from such as copier mail machine, water delivery, linens (carpets in the vestibule), etc.
- Maintain adequate stock of office supplies for DHQ equipment (i.e. toner cartridges, waste toner containers, plastic bags for shredder, postage machine supplies, etc.).
- Order kitchen supplies (i.e. coffee, tea, milk, napkins, stir sticks, hand soap, dish soap, disinfecting wipes, etc.).
- Update and maintain key ledger and ensure all workstations and office filing cabinet keys are readily available; ensure that all DHQ employees have copies of keys to lock their drawers in their workspace and that all locks are functional.
- Update and maintain first-aid kits at DHQ office and ensure adequate first-aid supplies are always in stock.
- etc., so that the incumbent can easily perform the reception duties.
- Manage DHQ cash payments and petty cash reconciliation.
- Manage DHQ office space reservation system (i.e., workstations and meeting rooms).
- Manage the logistics of office and building access keys and office alarm system codes for DHQ staff (online adding and removing of codes, etc.).
- Provide administrative support for the Divisional Secretary for Spiritual Life Development, Area Women’s Ministry Secretary, Divisional Children and Youth Office.
- Perform other administrative tasks as required or assigned.

**CRITICAL RELATIONSHIP MANAGEMENT**

**Governance Boards and Councils**: None

**Internal**:

- DHQ officers and employees
- Ministry Units’ staff
- Building security/administration

**External**:

- Visitors/Clients/Applicants
- Volunteers
- Third party service providers
- Vendors (office supplies and equipment, caterers, couriers, printing servicesetc.)

**MANAGERIAL/Technical Leadership RESPONSIBILITY**
- The incumbent is solely responsible for their own time and effort.
- May demonstrate work methods to new employees.

**FINANCIAL AND MATERIALS MANAGEMENT**
- The incumbent is involved in minor financial matters regularly, or on a relief basis, or has responsibility for the wise use of resources.
- The incumbent may be authorized to spend, disburse, or collect small amounts of cash.
- The incumbent has very little input into the annual budget.

**WORKING CONDITIONS**
- The incumbent’s work environment is typically in an office.
- The incumbent works in generally agreeable conditions such as those found inside offices or equivalent work areas.
- The incumbent may have little to no travel required.
- The incumbent may be exposed to the risk of minor injury or illness (e.g. back injuries).

**The above responsibilities must be discharged in accordance with The Salvation Army’s Mission Statement, in a professional manner, exemplifying Christian standards of conduct.**

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
**Education, Qualifications and Certifications**
- Completion of a formal post-secondary/college program of one academic year in a related field (Office Administration, Business Administration, etc.)
- Additional level of education will be considered as an asset.

**Experience and Skilled Knowledge Requirements**:

- A minimum of two (2) years of prior related experience.
- Must have good proficiency in MS Office Suite.
- Fluency in English. French is an asset.
- Experience in handling and coordinating office automation, purchases, computer network and inventory control.

**PREFERRED SKILLS/CAPABILITIES**:

- Respect and understanding of The Salvation Army - its mission, culture, and values.
- Ability to provide an original copy of a Background Check that is satisfactory to The Salvation Army, in its sole discretion, is required.
- Must have excellent oral and written English communication and interpersonal skills.
- Must have excellent telephone manner and etiquette.
- Must be adaptable, able to take direction, multi-task, and be resourceful.
- Must have the ability to operate a variety of office equipment and be solutions oriented.
- Must be neat in appearance an

  • Office Administrative Assistant

    6 months ago

    Halifax, Canada Office of the Worker Counsellor Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 35 hours per week - Education: - Expérience: **Education**: - Other trades certificate or diploma - or equivalent experience **Work setting**: - Associations and non profit organizations **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Coordinate the flow...

  • Office Administrator

    3 months ago

    Halifax, Canada Pleasant Street Real Estate Incorporated Full time

    Job Title: Office Administrator Job Summary: Tasks - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and...

  • Office Administrator

    6 months ago

    Halifax, Canada The Salvation Army Full time

    The Office Administrator performs general office and administrative duties for DHQ. The incumbent also performs a variety of business-related tasks. **KEY RESPONSIBILITIES**: **Property**: - Track mileage and schedule appointments for fleet program vehicles (oil changes, tire changes, etc.). - Coordinate with Halifax West (Spryfield location)...

  • Office Administrator

    7 months ago

    Halifax, Canada Daifuku Co Full time

    As the Office Administrator, you will play a vital role in ensuring the smooth operation of our office resulting in our overall success. You will provide in-house administrative support to the owner as well as assisting field personnel. Primary Responsibilities - Oversee and manage all administrative and clerical tasks in the office. - Assist in the hiring...

  • Administrative Officer

    3 weeks ago

    Halifax, Canada Enerca Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Administrative Officer

    2 months ago

    Halifax, Canada Enerca Full time

    Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Administrative Officer

    7 months ago

    Halifax, Canada Pine House Restaurant & Pine House Grocery Store Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation,...

  • Administrative Officer

    2 months ago

    Halifax, Canada JFJ Construction LTD Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - **Work setting**: - Construction company - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and...

  • Administrative Officer

    1 month ago

    Halifax, Canada Pine House Grocery Store Full time

    Education: - Expérience: - **Education**: - College/CEGEP - ** Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • Administrative Officer

    2 months ago

    Halifax, Canada Promising International Education Group Full time

    Education: - Expérience: - **Education**: - College/CEGEP - ** Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to the...

  • Administrative Officer

    3 weeks ago

    Halifax, Canada Enerca Full time $27

    EducationSecondary (high) school graduation certificateTasksImplement new administrative proceduresReview and evaluate new administrative proceduresDelegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services...

  • administrative officer

    5 months ago

    Halifax, Canada Enerca Electric Ltd Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • Office Administrator

    7 months ago

    Halifax, Canada Saab Inc. Full time

    The Office Administrator within Country Office Canada is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, travel bookings, expense claims, shipping and receiving, ordering of office supplies and stationery and basic...

  • office administrator

    7 months ago

    Halifax, Canada 4 J Logistics Inc. Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...

  • administrative officer

    6 months ago

    Halifax, Canada Pine House Grocery Store Full time

    Education: College/CEGEPExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms,...

  • administrative officer

    3 weeks ago

    Halifax, Canada Pine House Grocery Store Full time $26 - $30

    Education: College/CEGEP Experience: 1 year to less than 2 years Tasks Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Co-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • office administrator

    6 months ago

    Halifax, Canada Pleasant Street Real Estate Incorporated Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingConstruction companyTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out...

  • Administrative Officer

    6 months ago

    Halifax, Canada The Pureland Health Ltd. Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Co-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • Administrative Officer

    6 months ago

    Halifax, Canada RAFFLES ROAD CARRIERS LTD. Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years **Work setting**: - Transportation company **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures...

  • Administrative Officer

    6 months ago

    Halifax, Canada RAFFLES ROAD CARRIERS LTD. Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Work setting**: - Transportation company **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related to...