Sales Administrative Assistant

3 months ago

Mississauga, Canada McCormick & Company Full time

McCormick Canada continues its long track record of growth and is a respected leader in the spice, seasoning, flavouring and specialty food industry. Our consumer products division serves retail grocery customers and emerging channels with Club House, Billy Bee and McCormick products, while our Custom Flavour Solutions division serves food service distributors and other respected food manufacturers across Canada. McCormick Canada is part of the world leader in spice and seasonings, McCormick & Company Inc.

The Power of People is one of our five pillars. It has been the foundation for McCormick's success for decades. There is something inspiring about working at McCormick. We have created an unusually dedicated workforce by fostering a culture of respect, recognition, inclusion and collaboration based on the highest ethical values. Without our employees, our success is not possible. Our commitment to our customers, our consumers and our employees is unsurpassed.

**Position Overview/Primary Purpose**:
This position is based out of our McCormick office in Mississauga and supports our Canadian Sales Consumer Product Division.
The Sales Administrative Assistant is responsible for the operational and administrative needs of the Vice President of Sales and the Sales division. This is inclusive of Accounts Payable support to setup purchase order requisitions, invoice submission support where required, and issue management and conciliation support. In addition, responsibilities include meeting and travel planning and support, calendar management of the Vice President of Sales, and product sample management. Other responsibilities listed below. This position will require the highest degree of accountability, professionalism, confidentiality, organization and interpersonal / communication skills. Proficiency with Microsoft Office products is also required to enable success in the position**.**

**Key Responsibilities**:
**Accounts Payable support for the Sales Team**:

- Lead setting up new purchase order requisitions and support across process until the purchase order is generated.
- Provide issue management support as needed: Ensure invoices are processed properly by the accounts payable department and provide support on invoice discrepancies.
- Submit invoices for payment as needed

**Operational and Administrative support for Sales Team**:

- Product Samples:

- Manage and Order product for Sales Sample Room from Customer Service to maintain adequate stock levels
- Ship product samples within Canada (and United States as needed), including support for new product launches.
- Set up New Customers in system and update existing customer information (i.e. sold-to locations, ship-to locations, and payee information)
- Support Sales team with office workstation and printer support
- Conduct monthly audit for Costco - compile information and post audit to Sales Force

**Meeting Administrative support for Sales Team**:

- Support ordering meals, snacks, and drinks for Sales and Customer meetings at McCormick Office in Mississauga; assist Sales team if help is needed for meeting room set up
- Provide administrative support for off-site Sales Meetings. Responsibilities can include hotel inquiries for location, pricing, accommodations and meals; formalize contracts and meeting requirements.
- Booking tickets for industry events for Sales attendees

**Administrative support for Vice President of Sales**:

- Calendar management: Support setting up and accepting meetings and adjusting as required. For Senior-level meetings, this will require working with other administrative assistants across functions and externally.
- Travel: Provide support for booking travel requirements for VP of Sales (flights, hotel, car, and food)
- Expenses: Coordinate and complete monthly expenses in Concur system for VP of Sales. In addition, reconcile and submit expenses for expense cards under the responsibility of this position

**Required Qualifications**:

- High School Diploma is required. Post-Secondary degree is preferred.
- ** Valid driver's license and access to a car is required**:

- 5-7 years of experience supporting high level executives, with high degree of accountability and confidentiality. Consumer packaged goods experience is ideal.
- Strong Administrative skills with sensitivity to confidentiality. Accounts payable experience preferred.
- Technical aptitude and experience in managing office equipment
- Is accountable for reporting, on time payments and reconciliation
- Superior organizational skills, attention to detail, and ability to manage and prioritize multiple tasks at the same time.
- Excellent written and oral communication skills.
- Excellent knowledge of Microsoft Office Products (Outlook, Teams, Excel, Word, PowerPoint).
- ** This position is located at our office in Mississauga and expected to work in the office minimum 4 days per week with flexibility to work from their home office on Fridays.**

LI-NP2

Throughout

  • Sales and Fleet Administrator

    3 months ago

    Mississauga, Canada Dixie Ford Sales Full time

    **Sales & Fleet Administrator** - At Dixie Ford we believe in treating Customers like Family, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to come to work and make a difference. Every employee at Dixie Ford is critical to its success. Our promise is to keep delivering the...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Automotive Sales Depot Ltd Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Automotive Sales Depot Ltd. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our organization.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...

  • Administrative Assistant

    3 weeks ago

    Mississauga, Ontario, Canada Automotive Sales Depot Ltd Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Automotive Sales Depot Ltd. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our organization.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Automotive Sales Depot Ltd Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Automotive Sales Depot Ltd. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our organization.Key ResponsibilitiesAdministrative SupportProvide administrative support to our management team,...

  • Administrative Assistant

    2 weeks ago

    Mississauga, Ontario, Canada Automotive Sales Depot Ltd Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Automotive Sales Depot Ltd. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our organization.Key ResponsibilitiesAdministrative SupportProvide administrative support to our management team,...

  • Administrative Assistant

    3 months ago

    Mississauga, Canada B Town Auto Sales Full time

    **B Town Auto Sales**is an automobile dealership located in GTA selling great used vehicles at the most competitive price. We are looking for 2 positions of **Administrative Assistants** to join our team. Position responsibilities: - Preparing and submitting reports related to expenses including invoices; - Opening and distributing incoming mail/letters...

  • Full Time/sales and Fleet Administrator

    4 months ago

    Mississauga, Canada Dixie Ford Sales Full time

    **Sales & Fleet Administrator** - At Dixie Ford we believe in treating Customers like Family, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to come to work and make a difference. Every employee at Dixie Ford is critical to its success. Our promise is to keep delivering the...

  • Office Administrator

    3 days ago

    Mississauga, Ontario, Canada Btown Auto Sales Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Btown Auto Sales. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our...

  • Office Administrator

    2 days ago

    Mississauga, Ontario, Canada Btown Auto Sales Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Btown Auto Sales. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our...

  • Administrative Sales Assistant

    3 weeks ago

    Mississauga, Ontario, Canada MYC Media Full time

    Job Summary: We are seeking a highly organized and proactive Sales Support Administrator to join our dynamic team at MYC Media. As a key member of our sales team, you will play a vital role in supporting the sales team and driving business growth.Key Responsibilities:Provide administrative support to the sales team, including managing calendars, scheduling...

  • Administrative Coordinator

    4 days ago

    Mississauga, Ontario, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Coordinator to join our team at SIDHU ADMINISTRATIVE SERVICES INC. As an Administrative Coordinator, you will be responsible for providing administrative support to our office, including implementing new administrative procedures, reviewing and evaluating existing procedures, and...

  • Administrative Coordinator

    5 days ago

    Mississauga, Ontario, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Coordinator to join our team at SIDHU ADMINISTRATIVE SERVICES INC. As an Administrative Coordinator, you will be responsible for providing administrative support to our office, including implementing new administrative procedures, reviewing and evaluating existing procedures, and...

  • Office Administrator

    1 day ago

    Mississauga, Ontario, Canada Btown Auto Sales Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Btown Auto Sales.Key Responsibilities:Review and evaluate new administrative procedures to ensure efficiency and effectiveness.Delegate tasks to office support staff and establish work priorities to meet deadlines.Carry out administrative...

  • Office Administrator

    1 day ago

    Mississauga, Ontario, Canada Btown Auto Sales Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Btown Auto Sales.Key Responsibilities:Review and evaluate new administrative procedures to ensure efficiency and effectiveness.Delegate tasks to office support staff and establish work priorities to meet deadlines.Carry out administrative...

  • Administrative Coordinator

    3 days ago

    Mississauga, Ontario, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Coordinator to join our team at SIDHU ADMINISTRATIVE SERVICES INC. As an Administrative Coordinator, you will be responsible for providing administrative support to our office, including implementing new administrative procedures, reviewing and evaluating existing procedures, and...

  • Administrative Coordinator

    3 days ago

    Mississauga, Ontario, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Coordinator to join our team at SIDHU ADMINISTRATIVE SERVICES INC. As an Administrative Coordinator, you will be responsible for providing administrative support to our office, including implementing new administrative procedures, reviewing and evaluating existing procedures, and...

  • Administrative Assistant

    4 weeks ago

    Mississauga, Canada Autovilla Car Sales Inc. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Coordinate the flow of information within the team - Direct and control daily operations - Direct staff - Open and distribute mail and other materials - Plan and organize daily operations - Train staff - Determine and establish office procedures and...

  • Administrative Coordinator

    5 days ago

    Mississauga, Ontario, Canada Autovilla Car Sales Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Autovilla Car Sales Inc. The successful candidate will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and providing exceptional customer service.Key ResponsibilitiesCoordinate the flow of information...

  • Administrative Coordinator

    5 days ago

    Mississauga, Ontario, Canada Autovilla Car Sales Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Autovilla Car Sales Inc. The successful candidate will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and providing exceptional customer service.Key ResponsibilitiesCoordinate the flow of information...

  • Office Administrator

    2 weeks ago

    Mississauga, Ontario, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at SIDHU ADMINISTRATIVE SERVICES INC. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide...