Scheduling Administrative Assistant

5 days ago


Vancouver, Canada University Canada West Full time

**Position Job Title**:Scheduling Administrative Assistant

**Location**:Vancouver, BC

**Reports To**:Department Chair

**About University Canada West**:
University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by its close connections to the business community and a commitment to outstanding student services.

Here, at UCW, we connect recognized, well-established specialists and ambitious young professionals, so they learn from each other and thrive in our diverse environment. Together, we strive to create and maintain working environments that are inclusive, equitable, and welcoming.

We are privileged to do this work on the unceded, traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Sel̓íl̓witulh (Tsleil-Waututh) Nations. We thank them for having cared for this land since time immemorial, honour their graciousness to the students who seek knowledge here, and iterate our dedication to valuing the ongoing contributions of Indigenous peoples and communities.

**Primary Purpose**

Reporting to the Department Chair, the Scheduling Administrative Assistant will provide administrative support for scheduling and planning related functions including but not limited to Degree and UAP programs. This role will require liaising with staff, faculty, and students.

**Specific Responsibilities**

The Administrative Assistant is responsible for the following as well as other related duties as assigned to support the business objectives and purpose of the University:

- Provide administrative support to scheduling/curriculum planning services such as providing reception services, scheduling appointments and meetings, and recording and preparing correspondence, reports, and documents
- Provide administrative support to faculty and department chairs in their work and projects associated with scheduling, course assignments, or other related activities
- Respond to faculty queries, provide basic and initial assistance to faculty members with questions about class assignments, course schedules, etc. using established guidelines, and refer faculty to others who may assist when needed
- Data entry in the MyUCW portal - including assisting with Moodle support for the scheduling team and the faculty
- Compile, manage, and track information for the department such as course contracts, etc.
- Assist with acquiring CVs, biographies, and other new-hire documents, ensuring updated faculty files
- Perform database and spreadsheet data entry and maintenance
- Cross-check and keep track of data across different platforms and files to ensure accuracy
- Create and maintain scheduling related data files for each faculty member
- Assist with student course registration planning
- Liaise with other departments or roles to support scheduling and curriculum activities
- Contribute to a positive and inclusive work environment that encourages knowledge of, respect for, and development of skills to engage with people with diverse backgrounds
- Other projects/duties as assigned

**Position Requirements**

**Competencies**
- Excellent interpersonal skills and strong English language skills
- Communicate effectively, both verbally and in writing, including the ability to respond tactfully, diplomatically, and in a clear manner.
- MS Office proficiency (particularly Word and Excel) and aptitude to learn online tools and computer software
- Proficiency in Moodle or similar learning management system
- Service oriented with a positive, supportive attitude and friendly approach
- Ability to establish and maintain effective working relationships with a wide range of people and roles
- Demonstrated organizational, data-input, and file management skills
- Experience in handling sensitive and confidential information with tact and discretion
- Strong critical thinking and problem-solving abilities
- Demonstrated time management skills, and the ability to work accurately within firm deadlines, in a fast-paced environment and with mínimal supervision
- Ability to multi-task and attend to changing priorities while maintaining a high level of service

**Education and Experience**:

- Bachelor’s Degree
- One
- to three-years’ experience in education or related field in a fast-paced environment or an equivalent combination of education and experience
- Basic training in office practices, customer service, and communication
- Microsoft office proficiency
- Knowledge and experience in a post-secondary educational environment an asset
- Knowledge and experience working with scheduling an asset

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness



  • Vancouver, Canada University Canada West Full time

    **Employment Category**: Full-Time, Fixed Term (3 months) **Location**:Vancouver, BC (Hybrid) **Reports To**:Department Chair **Primary Purpose** Reporting to the Department Chair, the Scheduling Administrative Assistant will provide administrative support for scheduling and planning related functions, including but not limited to Degree and UAP...

  • Scheduling Assistant

    7 months ago


    Vancouver, Canada Villa Cathay Care Home Full time

    **Scheduling Assistant** Are you detail-oriented, organized and have good people skills? This role is ideal for a Scheduler looking to grow and develop their skills in a long-term opportunity. **Become a part of our caring, professional team!** Villa Cathay Care Home is committed to providing the highest quality, individualized and professional care to...

  • Scheduling Assistant

    3 months ago


    Vancouver, Canada Villa Cathay Care Home Full time

    **Scheduling Assistant** Are you detail-oriented, organized and have good people skills? This role is ideal for a Scheduler looking to grow and develop their skills in a long-term opportunity. **Become a part of our caring, professional team!** Villa Cathay Care Home is committed to providing the highest quality, individualized and professional care to...


  • Vancouver, Canada Villa Cathay Care Home Full time

    **Scheduling Assistant** Are you detail-oriented, organized and have good people skills? This role is ideal for a Scheduler looking to grow and develop their skills in a long-term opportunity. **Become a part of our caring, professional team!** Villa Cathay Care Home is committed to providing the highest quality, individualized and professional care to...


  • Vancouver, Canada Lower Mainland Society for Community Living Full time

    **Scheduling Assistant/Scheduler** Under the general supervision of Services Manager, the Scheduling Assistant is responsible for coordinating all shift schedules and filling any vacant shift to ensure all staff will take shifts in all programs based on required standards. ** Note: Please pay attention to the work hours and workdays of this position before...


  • Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Records & Scheduling Assistant Department Student Support | School of Nursing | Faculty of Applied Science Compensation Range $4,449.00 - $4,676.00 CAD Monthly Posting End Date September 23, 2024 **Note**: Applications will be accepted until 11:59...

  • Scheduler

    1 month ago


    Vancouver, Canada The Care Group Full time

    At The Care Group we believe our residents deserve excellence in care and we strive to achieve this by working as a team towards our common goal - a happy and healthy resident. The Care Group (“TCG”) offers high-quality complex care services across our nine (9) homes in the Lower Mainland and Vancouver Island. **THE OPPORTUNITY** We’re looking for a...

  • Scheduling Coordinator

    18 hours ago


    Vancouver, Canada University Canada West Full time

    **Position Job Title**:Scheduling Coordinator **Location**:Vancouver, BC **Reports to**:Registrar’s Office Supervisor - Scheduling **About University Canada West**: University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by...


  • Vancouver, Canada Vancouver Radiology Inc. Full time

    Vancouver Imaging (VI) is a private company based in Vancouver that provides world-class medical imaging care for the Canadian population with a distinguished international reputation for research and academics. VI provides medical imaging services to hospitals in various health authorities. Our mission is to provide the highest of care to all our patients...

  • Scheduler

    6 months ago


    Vancouver, Canada Big Hearts Home Healthcare Full time

    Big Hearts Home Care is seeking an experienced scheduler to join our healthcare management team. As a Scheduler you will be supporting our operations in the Lower Mainland. You will be responsible for ensuring our clients receive quality home care and healthcare services as we enrich the lives of clients within our community. **Duties and...


  • Vancouver, Canada Oakyweb Full time

    '''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...


  • Vancouver, Canada RKC Law Full time

    '''Responsibilities''' - Perform administrative and clerical tasks to support the office operations - Answer and direct phone calls, take messages, and provide information to callers - Greet and assist visitors - Manage calendars, schedule appointments, and coordinate meetings - Prepare and distribute correspondence, memos, and reports - Maintain filing...


  • Vancouver, Canada SONATA DESIGN Full time

    We are looking for a responsible, creative, and self-motivated Administrative Assistant and Marketing team coordinator to perform a variety of administrative and marketing tasks. Duties of the Administrative Assistant include providing support to our CEO, General Manager, Accounting supervisor, and Marketing team and assisting in daily office needs alongside...


  • Vancouver, Canada Terra Crest Property Management Full time

    **Position: Administrative Assistant** **The role of the Administrative Assistant is to**: - Be the resource person for the property management team, the building management team, and other staff for a variety of general office and administrative responsibilities. - Provide direct administrative support to the Property Management team. - Act as the first...


  • Vancouver, Canada Gateway College Full time

    Gateway College is a private Post-Secondary Institution specialized in Health Care Assistant (HCA) Training. We have been training thousands of students to be Health Care Assistants since 1986. Our graduates are working as valuable members of the healthcare sectors in hospitals, care facilities, and home support agencies. We are currently looking to hire an...


  • Vancouver, Canada Just Like Family Home Care Full time

    **About Us** Just Like Family Home Care in Vancouver is a growing home healthcare company. Our mission is to enrich the lives of seniors by providing high-quality, personalized care services that enable them to live comfortably and independently in their own homes. **About the Role** The Scheduler/Office Admin will play a key role in our team, working...

  • Scheduler (Casual)

    7 months ago


    Vancouver, Canada CareCorp Seniors Services Full time

    **CareCorp Senior Services are a trusted company who provide superior healthcare, food and support services to long-term care and assisted living facilities across BC. We are looking for a fun, experienced scheduler to join our corporate team.** **This is a work from home position but you will be required to come into our head office on Robson Street,...


  • Vancouver, Canada Brow Beauty Lab Full time

    Responsibilities: - great customer service and social media management experience - self-starter, highly-organized and efficient, able to take charge and handle tasks with little direction. - Answer and direct phone calls, take messages, and respond to inquiries - Greet and assist customers in a professional and friendly manner - Maintain office supplies...


  • Vancouver, Canada BC Cancer Full time

    **Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...

  • Scheduler (Casual)

    6 months ago


    Vancouver, Canada CareCorp Seniors Services Full time

    **CareCorp Senior Services are a trusted company who provide superior healthcare, food and support services to long-term care and assisted living facilities across BC. We are looking for a fun, experienced scheduler to join our corporate team.** **This is a work from home position but you will be required to come into our head office on Robson Street,...