Project Assistant

6 months ago

Chalk River, Canada Canadian Nuclear Laboratories Full time

**What you will be doing**
- Acting as a project contact to answer questions, obtain and provide information to stakeholders within and outside the organization ensuring timely and accurate response. Acts as a liaison between departments, sets up and attends department meetings (taking minutes).
- Drafting, editing, formatting, organizing, prioritizing, assembling, filing and/or distributing documentation and forms to avoid delays and ensures that reports and other documents are sent to customers before the established deadlines.
- Providing assistance to the staff within the department by processing project correspondence.
- Querying and preparing various reports in support of the department Project Manager and project staff. This includes retrieval and analysis of data.
- Processing and performing data entry into a database or electronic filing system. Maintains hard-copy and soft-copy filing systems.
- Ensuring project information is accurate by opening, tracking and closing work orders; monitors expenses and revenues against budget. Prepares purchase requisitions and quotations.
- Creating and updates schedules with actual progress and forecasted schedule dates. Evaluates project progress; prepares, executes and oversees implementation of improvement/action plans. Ensuring actions are being taken and reports on them to customers and/or branch supervisors.
- Providing backup support to other project sections, or other roles within the same section.

**What we are looking for**:

- Successful completion of secondary school (Grade 12) with 2-4 years of related experience or college diploma in a related discipline (e.g. Project Management) and one year experience.
- Oral and written English communication skills are essential to write a variety of procedures, letters, and formal correspondences and to deal with internal and external client groups.
- Knowledge of CNL procedures, processes and policies and best practices in Project Management
- Knowledge of the correct usage, spelling and punctuations of English and experience in editing, reviewing, and handling large documents
- Knowledge of office equipment such as printers, fax machines, photocopiers, and scanners.
- Knowledge of CNL’s business systems: Oracle, Management Financial Report Centre, TRAK, P6 Scheduling
- Knowledge of project management software (Primavera P6, MS Project)
- Ability to work independently and responsibly under mínimal supervision and establish priorities to meet conflicting deadlines.
- Ability to plan, coordinate and organize projects.
- That the incumbent be working towards Certified Assistant in Project Management (Certificate)
- Knowledge of Project Management terminology
- Understanding of basic financial/accounting practices in order to provide assistance pertaining to budget issues.

**Security clearance eligibility required**: Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom.

**Why CNL?**

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pace setters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.
- Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.

We offer a complete total rewards package:

- paid time off (vacation, sick, floater & personal);
- benefits effective day one, that’s right, no waiting period;
- tuition support
- and a pension

Do Our Priorities Resonate with You?
- Clean energy for today and tomorrow.
- Restore and protect the Environment.
- Contribute to the health of Canadians.

**Location of Work - On-Site**
- This role is based out of CNL’s Chalk River, which will be the designated workplace. CNL may require travel from time to time, as necessary.

CNL is committed to providing an atmosphere free from barriers that promote equity, diversity and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.

CNL also supports a workplace environment and a corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence, which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please inform the Talent Acquisition Specialist with whom you are in contact. All information received in relation to accommodation requests will be kept confidential.

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