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Legal Assistant, Employment

5 months ago

Toronto, Canada General Partner for Carthos Full time

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver, and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

**Major Responsibilities and Duties**
- Independently performing client account management by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, preparing write-offs and addressing client inquiries regarding billing and trust funds matters.
- Coordinating document workflow including drafting, formatting, finalizing and distributing documents, correspondence and materials. Effectively utilizing document production services and other resources for lengthy document production activities.
- Managing new file setup, including preparing, gathering and researching information for client intake process, workspace management, creating and managing files in document management system.
- Serving as point of contact with clients and various internal and external stakeholders to provide assistance and information as required.
- Providing administrative assistance and coordinating the logistics of client meetings, making travel and hospitality arrangements as required.
- Supporting client development activities, such as managing LPs’ bios, entering/updating information into client relationship database.
- Receiving, researching, and preparing for and follows up on audit inquiries.
- Performing other duties as required to achieve Firm objectives.

**Knowledge and Skills**
- Maintains high level of discretion and confidentiality at all times
- Detail-oriented, with strong written and verbal communication
- Superior organizational skills required to effectively multi-task
- Ability to take initiative and work independently, takes full responsibility for assigned tasks
- Knowledge of legal procedures and Employment & Labour practice
- Solid drafting and proofreading skills

**Education**
The position requires the completion of a Community College Certificate in a Legal Secretarial Assistant program or equivalent experience working in a Legal Assistant role. An equivalent combination of education, training and experience may be considered.

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

**#LI-Hybrid**

**#LI-SH1