Executive Business Administrator

4 days ago

Greater Toronto Area, Canada Microsoft Full time

Microsoft Canada is looking for a seasoned

**Responsibilities**:

- Proactively manage VP’s calendars, making decisions on their behalf based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time, including scheduling with other Microsoft executives and external customers and partners.
- Partner and provide support to the VPs and directs, including managing a wide variety of tasks/projects, planning and coordinating travel, keeping the Leadership Team (LT) informed of changes to business operations processes and policies.
- Provide organizational support, including headcount management, morale events, Distribution Lists management, space, and other tasks/projects.
- Manage new employee setup, and procurement of goods and services including computer equipment, asset tracking, and facility requests.
- Support active management of budget, purchase order processing, expense report submission for VPs and directs and ensure expense policy compliance across the teams.
- Partner closely with the LT on the rhythm of the business, quarterly All Hands meetings, and meeting logistics including location planning and support for quarterly LT offsites and other high-level meetings.
- Create/enhance team culture within and across teams and pro-actively participate as a member of the business leadership team.
- Exercise sound judgment, tact, diplomacy, integrity, confidentiality, and professionalism in communicating information and working with all levels of employees.
- Build and maintain high quality business relationships with executives, business partners, and administrative staff within the Canadian Sub and relevant Corporate office admin staff.

**Qualifications**:
**Required/Minimum Qualifications**
- 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

**Additional or Preferred Qualifications**
- 7+ years demonstrated work experience supporting senior management and senior level staff.

**Key Skillset**
- They will also demonstrate the following capabilities:

- Strong strategic prioritization, planning, organizational and time management skills
- Proven track record of accountability, reliability and a can-do attitude
- Commitment to diplomacy and sound judgment
- Good composure under pressure, and the ability to react with appropriate urgency to situations and events that require quick response or turnaround.
- Ability to work independently to achieve results with a high degree of accuracy and attention to detail and maintain highly confidential and financially impactful information.
- Current expertise with latest versions of Microsoft products including Windows, Teams, Outlook, Excel, Word, PowerPoint, and OneNote, required.
- Strong business acumen and understanding of corporate organization preferred.

Benefits/perks may vary depending on the nature of your employment with Microsoft and the country where you work.

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