Events and Marketing Coordinator

15 hours ago

Burlington, Canada HIEC Full time

**About HIEC**

HIEC is an innovative not-for-profit social enterprise that focuses on partnership, mentorship and workforce development in Ontario. With over 30 years of experience as an active community-focused organization, HIEC’s goal is to enhance career education and inspire youth to make informed career decisions. We offer a team environment that encourages innovative ideas and an entrepreneurial spirit.

We are currently seeking a highly-motivated, resourceful, collaborative and entrepreneurially-minded individual who is passionate about pursuing a career in marketing and events. Specifically, theEvents and Marketing Coordinator will handle a range of responsibilities that support the delivery of the organization's programs and events.

The Events and Marketing Coordinator will collaborate with team members to identify event opportunities, coordinate event logistics, and create and execute event marketing plans. This person will also use their expertise to support other marketing-related activities within the organization.

**Key areas of responsibility will include**:

- Monitor event critical path, coordinate planning meetings, and prepare meeting reports;
- Manage event registrations and communications with attendees;
- Organize and oversee volunteer support for events as required;
- Connect with event speakers in order to organize and coordinate attendance
- Develop, execute and report on event evaluations/surveys/recaps;
- Assist with creating sponsorship packages and approaching event sponsors for donations;
- Tracking event donations and thanking event sponsors;
- Provide financial and administrative support with event vendors + attendees.;
- Respond to public inquiries about events in an efficient and professional manner;
- Provide support at events which can require occasional evening and weekend work, and occasional local travel;
- Collaborate with team members to develop content for event marketing materials;
- Create and execute event marketing plans;
- Assist with the development of event speaking notes;
- Manage event donations and donor inquiries, including accepting donations and assisting with tax receipt delivery; and
- Create materials related to event execution - such as PowerPoint decks, event polls, hand-outs/marketing materials, swag/giveaways, etc.

**Partner Event Coordination**:

- Manage the organization’s event calendar and track employee participation in events;
- Purchase and track tickets to partner events;
- Assist with setting up virtual and in-person event booths;
- Order swag and other marketing collaterals for partner events;
- Assisting with the creation of event summaries for partner events;
- Assisting with travel arrangements for attending partner events.

**Other Marketing and Event Duties**
- Ensuring virtual events are recorded, downloaded and, if necessary, added to the HIEC website;
- Create event marketing materials and social media images in Canva;
- Track and budget event spending;
- Assist with creating content for social media, and posting to social media accounts;
- Presenting ideas for future events, sponsorship opportunities, and marketing tactics;
- Identify opportunities to participate in other partner events; and
- Assisting with other marketing and event duties as required.

**Qualifications to succeed**:

- Post-Secondary education, with a focus on Marketing, Communications and/or related experience;
- A minimum of 3 years of event and marketing experience in a past paced and growing environment;
- Prior experience event planning, including selecting and securing function space, creating agendas, confirming guest speakers, budgeting, tracking, reporting, and post-event follow up with venues and sponsors
- Experience with delivery of virtual events
- Up to date with the latest trends and best practices in both virtual and in-person events;
- Experience with Canva, Adobe Creative Suite (Photoshop, Illustrator), or similar is a requirement
- Proficient in MS Office Applications (Word, Excel, and PowerPoint)
- Experience with social media usage, especially for event promotion and engagement;
- Excellent interpersonal skills, both written and verbal, with a high degree of professionalism
- Experience working with non-for-profit organizations is an asset

**Key Competencies**:

- Demonstrated skills in managing multiple projects, schedules, and deadlines;
- Comfortable communicating with both internal and external partners at all levels, especially in the event-planing process;
- Resourceful and able to proactively anticipate needs and provide solutions to effectively deal with challenging situations;
- Comfortable with ambiguity, but focused on building and maintaining strong processes while always looking for ways to improve;
- Interest and ability to work in a smaller-sized, not-for-profit organizations;

**Working Conditions**

Work is usually performed with-in a standard office environment, based out of the HIEC’s Burlington office from

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