Event and Volunteer Coordinator

23 hours ago

Calgary, Canada DDRC Full time

If yes, take a look at the opportunity below.

ABOUT US:
The DDRC is a non-profit, registered, charitable organization that began in 1952. We offer programs and resources for children and adults with developmental disabilities, their friends and family, and other members of the community. The DDRC employee’s role model the DDRC mission - “DDRC promotes awareness and supports communities to include persons with developmental disabilities, thereby strengthening communities for all citizens.” If you believe in the DDRC's mission and values, we would welcome you to our team.

WHAT THE ROLE PROVIDES YOU:
The DDRC hires passionate, driven individuals who live our values and can work independently. We offer a variety of roles, competitive benefits, and a culture that supports work/life balance. We offer semi-fixed schedules that may change based on agency needs, paid training, development, coaching, Benefit Plan, Health Spending Account (HSA), Employee and Family Assistance Program (EFAP), Wellness Plan, WCB, vacation days, free parking, statutory holidays, and Agency complimentary hours off per year.

KEY RESPONSIBILITIES:

- Implementation of all strategic marketing communication and development plans including everyone belongs
- Manage the internal communication department’s events program and overseeing the coordination of a variety of events including; Vipond Golf Tournament, Stampede Breakfast, Inclusion Awards, Casino, Learning and Leadership training events with external partners, and hiring fairs
- Establishes and monitors the budget(s), set with Finance, to support these events
- Work jointly with other departments when necessary to support the DDRC’s fundraising strategy
- Work closely with the DDRC’s communication department to produce fundraising related communications, including the Annual Report agency newsletters and e-newsletters
- Work collaboratively with the communications team
- Take a leadership role with event committee(s)
- Facilitate creative and critical thinking and problem solving skills
- Communicate confidently with staff, clients, volunteers and other agency stakeholders
- Conduct screening interviews with potential volunteers and provide supervision for the volunteer assignments
- Take direction and work efficiently with mínimal supervision
- Liaise with event suppliers, including exhibition builders, caterers, invite and liaise with speakers, exhibitors and delegates, to overseeing the smooth running of events both on and off site
- Maintain detailed and accurate event files, e.g. exhibitor databases, recording contact and financial information.
- Use organizational and information management skills while performing day-to-day responsibilities
- Report and update management and/or other stakeholders on a regular basis
- Assist with fundraising strategies and support all aspects of fundraising programs
- Co-ordinate delivery of materials to events
- Develop and implement marketing plan(s) for events and the volunteer program
- Supervise the development and production of promotional materials and presentations
- Identify new donors and grant opportunities and organize initiatives to solicit funding
- Raise awareness of fundraising campaigns and volunteer opportunities, both internally and externally
- Accurate and timely record maintenance for donors, volunteers, and other stakeholders
- Responsible for the continuing development of the volunteer program, with the guidance of the Director of Organizational Effectiveness and the CEO
- Schedule and supervise volunteers
- Orientation and support for volunteers as needed
- Produce regular progress reports to the CEO, or designate
- Perform all other duties as assigned or needed under the CEO

WHAT YOU BRING TO THE ROLE:

- Takes accountability to ensure all mandatory certifications and training are kept current
- University or college education in English, communications, marketing or related fields is preferred
- Strong Event Management experience
- Exceptional reading, writing and speaking skills are essential
- Existing networks in community will be considered an asset
- Proficient in MS Office, with particular emphasis on Microsoft Word, Excel and PowerPoint
- Experience with social media (i.e. Facebook, Twitter, etc.) is an asset
- Strong customer service and interpersonal skills
- Superior time management skills, and the ability to prioritize tasks with mínimal supervision

PERSONAL QUALITIES:

- Demonstrates values consistent with the DDRC mission
- Commitment to professional development and continuous learning
- Ability to plan and execute complex projects, and to successfully meet budgets and time deadlines
- Ability to work with a high degree of independence and ability to work collaboratively
- Ability to motivate, manage and supervise the work of others
- Capable of working in a multifaceted team environment in a professional manner

WORKING CONDITIONS:

- Travel to all quadrants and communities with Calgary Cit

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