Human Resources Advisor

3 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Reporting to the Associate Director of Administration and Finance, the Human Resources Advisor plays a pivotal role in ensuring effective human resources (HR) management and providing comprehensive HR support to managers and employees, aligning with Enrolment Services' mission and objectives. Their key responsibilities encompass benefits administration, organizational design, training, and labor/employee relations. The HR Advisor serves as a knowledgeable point of contact, offering guidance on collective agreement interpretation for both unionized and non-unionized groups. Additionally, they actively contribute to the development and implementation of university personnel policies and new initiatives that align with the unit's strategic direction, staying updated on emerging developments and trends in the field of human resources management.

Primary Responsibilities:
1. Provide guidance to managers and employees with respect to the day-to-day management of human resources policies and procedures, including non-unionized and unionized groups, the managing of several collective agreements, and the identification of training and development needs.

2. Exercise leadership in directing, influencing, and supporting managers and employees in the attainment of established HR goals and objectives and maintaining effective working relationships.

3. Develop and execute procedures and processes in alignment with the unit’s requirements. This includes succession planning/retirement planning, analyzing collective agreements, organizing training and professional development workshops, and formulating effective retention strategies.

4. Provide guidance and coaching to managers on how to solve labor-related issues. Assist managers with performance or disciplinary files when appropriate. Mediate disputes and facilitate conflict resolution as needed. When required, work with Labour Relations to facilitate disciplinary action, including writing documentation, and notifying union and employee of the final decision made by Management.

5. Manage grievances: investigate background, provide follow-up, and ensure the manager is informed on the evolution of the file. Liaise with the Labor and Employee Relations office vis-à-vis the handling of grievances and the arbitration process.

6. Partner closely with the Talent Acquisition Advisor to leverage an internal pool of talent currently on career and employment transition.

7. Identify training needs and, as appropriate, the organization of training sessions. Develops and implements training/information sessions for managers and employees.

8. Undertake job assessments, administer job abolition requests, and recommend changes as appropriate. Propose and assist with the implementation of structural changes as necessary.

9. Advise managers on performance issues. Ensure effective administration of the performance management process, including how performance reviews are completed and their outcomes.

10. Look for parity and equity across groups; submit and evaluate anomaly requests.

11. Effectively manage various HR requests and queries, as well as all other HR issues by utilizing HR software such as Workday and Microsoft Forms. Use MS Office suite to efficiently input and compile employee data while ensuring regular updates to maintain accurate records. Generate comprehensive HR reports and analyze the data to promptly address issues and proactively forecast hiring needs.

12. Contribute to the maintenance and update of HR policies in accordance with current legislation, while promptly informing the leadership team and staff of any revisions.

13. Work closely with the Talent Acquisition Advisor to provide support pre-screening, testing, completing reference checks, and submitting onboarding checklists and onboarding packages during peak periods or as needed.

14. Identify and participate in continuous improvement initiatives to maximize unit effectiveness. Perform needs analysis and identify appropriate training for staff and managers.

15. Manage the disability process, including short and long-term disability, parental leave, CNESST, and provide support and clarification on all leave entitlements.

16. Participate in special projects.

17. Represent the unit at internal and/or external meetings.

18. Other ad hoc duties.

Other Qualifying Skills and/or Abilities
- Fully bilingual (French and English). Excellent written and verbal communication skills.
- Demonstrated ability to analyze information, solve problems, and provide recommendations and solutions.
- Proven ability to influence decisions in a professional and diplomatic manner.
- Excellent interpersonal skills and demonstrated ability to represent and support management and staff.
- Maintains composure under pressure; ability to meet deadlines.
- Flexible in approach and proven experience as a change agent.
- Strong attention to detail.

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