Administrative Assistant, Summer Student

4 weeks ago

Red Deer, Canada Rupertsland Institute Full time

**Location**: Rupertsland Institute Office, Red Deer, AB

**Closing Date**:May 26, 2024

**Position Status**:Full Time (40 hours/week), Temporary Summer (June - August)

**The Organization**

Rupertsland Institute (RLI) is an affiliate of the Métis Nation of Alberta and has a triple mandate in education, training, and research. With a decentralized network of 10 METI-Service Centres, a Corporate Head Office in Edmonton, and two mobile service units; RLI designs and delivers training and education services to more than 140,000 Alberta Métis.

The RLI Vision is: “_A Skilled and Knowledgeable, Self-Reliant Métis Nation_.”

The RLI Mission is: “_To enhance the self-sufficiency and well-being of Alberta Métis through quality education, training, and research_.”

**The Opportunity**

**Responsibilities**:

- Welcome and direct visitors, ensuring a positive client experience and accurately recording statistics of all client visits.
- Answer incoming phone calls and take messages for clients.
- Ensure completion of client registration forms.
- Provide general administrative support, including but not limited to, electronic and paper filing, photocopying, document assembly and assisting with general office procedures.
- Maintain and organize client self-service resources and materials, as needed by clients.
- Assist the Advisors in reviewing files for completeness and accuracy, archiving hard files, and conducting follow-up calls to clients.
- Assist with marketing efforts for the resource center in the community.
- Offer remote client assistance in accessing job and career information online and provide information regarding the resource center’s career and employment services.
- Other duties as required.

**Skills and Qualifications**:

- Post-Secondary education in Business Administration or a related field.
- 1 - 2 years of administrative experience is an asset. School or volunteer experience is considered valid experience.
- Customer service experience is an asset.
- Knowledge of Métis history, culture, and issues affecting Métis people.
- Strong interpersonal skills with the ability to build relationships with others.
- Ability to work independently with limited supervision, as well as the ability to work with a team.
- Strong verbal and written communication skills.
- Detail oriented.
- Ability to maintain strict confidentiality when working with clients.

**Other Requirements**:

- Due to funding requirements, this position is open to **Métis **students only. This would include Citizens of the Otipemisiwak Métis Government or self-identify as Métis.
- Ability and willingness to work occasional evenings and weekends to support events. This may include some travel.

**Rupertsland Institute (RLI) Offers**:

- A competitive wage.
- Culturally rich working environment.
- Learning opportunities.
- And other perks
- Rupertsland Institute thanks all applicants for their interest. Only successful applicants will be contacted. No phone calls please._

**Job Types**: Full-time, Fixed term contract, Seasonal
Contract length: 3 months

**Benefits**:

- Company events

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2024-05-26

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