Administrative Secretary 3

2 weeks ago

Winnipeg, Canada Pan Am Clinic Full time

**Requisition ID**: 370081
**Position Number**: 20000347
**Posting End Date**: November 19, 2024
**City**: Winnipeg
**Employer**: Winnipeg Regional Health Authority
**Site**: WRHA Community Health Services - 490 Hargrave Street
**Department / Unit**: Population Public Health
**Job Stream**: Non-Clinical
**Union**: CUPE
**Anticipated Start Date - End Date**: 12/05/2024 - Indefinite
**Reason for Term**: Other Leave
**FTE**: 1.00
**Anticipated Shift**: Days
**Work Arrangement**: In Person
**Daily Hours Worked**: 7.75
**Annual Base Hours**: 2015
**Salary**: $23.732, $24.368, $25.038, $25.709, $26.407, $27.162
Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.
Position Overview
Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides administrative support for Managers in the community area(s) including timekeeping and payroll support, supporting manager in Human Resource functions, preparing orders, verifying delivery and investigating discrepancies of supplies and services, coding invoices and expense claims, coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.), workload coordination within the administrative support team, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).
Experience
Five years progressively responsible secretarial experience required.
Experience with SAP would be an asset.
Administrative experience in a healthcare office would be an asset.
Workload coordination or supervisory experience would be an asset.
Education (Degree/Diploma/Certificate)
Complete high school education, Manitoba standards, required.
Successful completion of a formal post-secondary administrative assistant program required.
A combination of education and experience may be considered.
Qualifications and Skills
Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information.
Excellent command of the English language (both oral and written).
Ability to learn and adapt to new computerized programs.
Demonstrated problem-solving skills essential.
Ability to prioritize a large workload and independently complete a variety of administrative duties.
Demonstrated ability to independently compose basic correspondence.
Ability to maintain a high level of confidentiality.
Demonstrated ability to effectively contribute and lead in a team environment.
Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
This term position may end earlier as outlined in your collective agreement.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

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