Secretary 3 - Opthalmology

1 month ago

Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**:368452

**Position Number**:20011571

**Posting End Date**:October 23, 2024

**City**:Winnipeg

**Employer**: Shared Health

**Site**:Health Sciences Centre

**Department / Unit**:Ophthalmology Dept Allied Health

**Job Stream**:Non-Clinical

**Union**:CUPE

**Anticipated Start Date - End Date**:10/21/2024** - **Indefinite

**Reason for Term**:Other Leave

**FTE**: 1.00

**Anticipated Shift**: Days

**Work Arrangement**: In Person

**Daily Hours Worked**:7.50

**Annual Base Hours**:1950

**Salary**:$21.436, $22.079, $22.741, $23.424, $24.127, $24.849

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Reporting to the Department Head, the incumbent is responsible for the effective, efficient provision of secretarial and receptionist support for the Department of Ophthalmology.

Duties include:

- Typing or entering on the word processor a variety of patient and administrative correspondence, from Dictaphone or manuscript.
- Maintaining the University budget, monitoring trust accounts and RCSR.
- Acting as a receptionist for the Department, receiving incoming telephone calls, relaying messages, and greeting and directing patients.
- Scheduling the Department Head’s administrative appointments and meetings.
- Acting as a temporary replacement for the Ophthalmic Assistants when absent due to illness or vacation.
- Booking and arranging travel.
- Preparing payroll information.
- Scheduling promotion meetings and following up with appropriate paperwork.
- Scheduling appointment meetings and following up with appropriate paperwork.

**Experience**:

- One-year previous secretarial experience required, preferably in a health care setting.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience will be considered.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Typing 50 wpm required.
- Demonstrated proficiency in the use of Microsoft Office (Word) required.
- Dictaphone and medical terminology required.
- Knowledge of Ophthalmology terminology an asset.

**Physical Requirements**:

- Position involves transporting charts from Children’s Clinic to the work centre in Children’s Hospital, returning them when typing has been completed.
- Transports faxes and incoming mail to the clinic.

This term position may end earlier as outlined in your collective agreement.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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