Program Administrator

3 weeks ago


London, Canada The Edu-Care Board Inc. Full time

Position: Program Administrator: Permanent Full-time position

**Hours**: 37.5 hrs./week
Rate: $22-24.50/hr. depending on experience

**Competitive Group Benefits Package**

**Employee/Employer RSP Contribution Program**

**Start Date**: ASAP (2-week training with the current Program Administrator on systems already in place)

Main Responsibilities:

- Assisting with HR responsibilities
- Processing and maintaining all new child enrolment files and parent records
- Maintaining accurate information on children’s special diets and allergies and circulating allergy listings as appropriate
- Invoicing parent accounts monthly (on internal Child Care program)
- Ensuring parent payments are collected and deposits are accurately recorded
- Closing out month-end on child care program, printing off monthly reports
- Balancing month end-reports regarding parent fees, for Bookkeeper’s accounting program
- Tracking/collecting Petty Cash sheets for classrooms
- Ensuring all accounts receivables are in order for bookkeeper
- Reviewing employee timecards and submitting payroll entries for ADP
- Tracking and maintaining staff hours for both mandatory and non-mandatory benefits
- Working with bookkeeper to ensure all accounting records, financial statements, government remittances and are properly processed for Board of Directors and funders (i.e. City of London Child Care Services).
- Processing and submitting Child Care subsidy
- Preparing budget for the annual review with finance committee
- Prepares photocopies of all reports, files, financial statements etc. for annual audit
- Works with Executive Director and Program Supervisor to plan and coordinate special projects e.g. fundraising, Staff appreciations, family events etc.
- Maintains confidentiality when appropriate

Skills & Requirements:

- 1-2 years experience office administration skills
- Effective teamwork and communication skills
- Highly organized with great attention to detail
- Proficient computer skills (Excel, Word)
- Familiarity with Sage Accounting Program would be an asset, but not required
- Hold a valid First Aid CPR Certificate
- Hold a current Police Records Check

**Education**:

- post-secondary diploma in Office Administration or related field.

Submit your resume and cover letter to Jamie Monaghan.

**Salary**: $24.00 per hour

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- 8 hour shift

**Experience**:

- Admin: 2 years (required)

Work Location: One location

Expected start date: 2023-01-23


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