Clerk, Administrative and Financial Support

2 weeks ago


Ottawa, Canada City of Ottawa Full time

Requisition ID: 13727
Department: Office of the City Clerk
Service: French Language Services & Mun Elections
Branch: Elections Branch
Employment Type: 1 Temporary Full Time Position (Up to 18 months)
Work Hours: 35 hours per week
Affiliation: CUPE 503 Inside/Outside
Salary Information: $56,634.76 - $66,266.20 annually (2024 rates of pay)
Location: 1221-B Cyrville Road
City: Ottawa, ON
Job Category: Administrative and Support Services
**Application Close: 28/06/2024**

**JOB SUMMARY**:
You are responsible for providing clerical and administrative support to program staff by performing word processing/typing, data entry, and filing activities; compiling and providing information pertaining to program documents and reports; maintaining program inventory; liaising with internal staff, external stakeholders, and members of the public; purchasing goods/services; scheduling meetings; and responding to inquiries and complaints.

**EDUCATION AND EXPERIENCE**:
Completion of 1 year of post-secondary training in office administration or related field

Minimum of 2 years of related office/administrative experience

**KNOWLEDGE**:

- General organization and activities of the specific program/unit/branch/department
- Corporate, departmental and branch policies and procedures
- Office practices and procedures
- Corporate Records Management system
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.

**COMPETENCIES, SKILLS AND ABILITIES**:

- Ability to communicate clearly and concisely to clients, public, peers and supervisors both verbally and in writing
- Excellent interpersonal skills
- Organize, multi-task and prioritize work
- Work independently with mínimal supervision
- Ability to complete work assignments within deadlines
- Ability to document/record information
- Tact and discretion
- Awareness of and sensitivity to program specific targets/population needs
- Initiative and reliability
- Ability to maintain confidential information

**WHAT YOU NEED TO KNOW**
- Language Requirement: English oral, reading, writing required.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.


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