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Accounting Clerk

3 months ago

Ottawa, Canada CowaterSogema International Full time

**KEY INFORMATION**

Job Title: Accounting Clerk - Office Administrator

Sector: Corporate

Position Type: Full-time

Duration/Level of Effort: Permanent

Position Location: Ottawa, Canada/Hybrid

**SUMMARY OF THE POSITION**

We are looking for a skilled Accounting Clerk to perform a variety of accounting, bookkeeping and financial tasks as well as support office administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

**KEY RESPONSIBILITIES**

The Accounting Clerk’s duties include the following:

- Code, process, and post accounts payable.
- Maintain financial and project accounts (including verification and posting of project invoices, subcontractor and consultant invoices, and field reports).
- Verify and code employee expense claims for non-project expenses.
- Allocate telephone, postage, photocopy and printing charges to projects.
- Maintain the office petty cash.
- Prepare cheques and wire transfers.
- Liaise with bank, as required regarding wire transfers, daily transactions, and foreign currency transactions.
- Deposit cheques.
- Prepare regular government remittances (e.g. payroll withholdings, EHT, HST).
- Maintain the accounting files.
- Assist with foreign exchange transactions.
- Track daily bank account activity online and update records.
- Tag fixed assets.
- Assist with project financial administration
- Provide administrative support to the finance department.
- Assist with special accounting analysis.
- Perform other duties as may be required from time to time.

Responsible for office administration including:

- Manage couriers/mail
- Order office supplies and stationery
- Liaison with landlord and other suppliers of building services including security, cleaning, contractors, repairs etc
- Purchase, maintenance, and service agreements on all equipment including photocopiers and coffee machines.
- Negotiating arrangements with suppliers of services and materials to the office;
- Supervising the Purchase Order system for administrative (i.e. non-project) equipment procurement, office supplies, and kitchen supplies; and
- Support the social committee to plan office events

**KEY SUCCESS FACTORS**

The following is a list of factors against which performance will be rated and which are considered key to the position:

- Accuracy (precise, thorough, complete, attention to detail)
- Volume of work (quantity, speed)
- Timeliness (meet deadlines, generally handle duties in an efficient and timely manner)
- Helpfulness / positive attitude
- Other factors such as promptness, organizational skills, etc.

**JOB REQUIREMENTS**

**Education**:

- Undergraduate university degree in accounting or related field or college equivalent degree

Minimum Experience:

- Relevant accounting training and experience
- Good computer skills, especially Excel. Knowledge of Deltek Vision accounting software an asset.
- Strong organizational skills

Language Proficiency:

- English

Employment Conditions:

- This is a full-time permanent position
- Must be eligible to work in Canada
- Ottawa, Canada/Hybrid

**APPLICATION PROCESS**

Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.

We thank all applicants, however only those shortlisted will be contacted.

**ABOUT US**

Founded in 1985, Cowater International is a leading global development consulting company. Headquartered in Ottawa and with corporate hubs in Auckland, Berlin, Brussels, Helsinki, London, Madrid, Manila, Nairobi, Singapore and Stockholm, Cowater International has successfully delivered a portfolio of over 2500 projects and assignments in more than 95 countries. We work with governments, private sector actors and communities implementing projects that support socio-economic development, institutional strengthening, environmental improvements and advance equal opportunities for all. We are a diverse and experienced team committed to building a better tomorrow for the people we serve. Our adaptive approach to management has led to our yearly award-winning work and recognition as one of Canada’s Best Managed Companies since 2017.

**We thank you for your interest in building a better tomorrow.**

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-04-09