Executive Administrator

3 weeks ago

Sherwood Park, Canada Suncor Energy Full time

Joining Suncor means you will work for one of the best companies in Canada, providing tremendous future potential where talented people thrive and lead. As our business evolves, so do our employment opportunities. Our work culture includes a dynamic mix of professionals, with a diversity of skills and expertise.

Are you an experienced Executive Assistant seeking a new opportunity? Do you have great energy, perform well in stressful situations, and keep a positive attitude at work? If your answers is yes to both of these questions, we have an exciting position waiting for you In this role, you'll be reporting directly to the VP Edmonton Refinery, where you'll be responsible for offering administrative, coordination, organizational, and information management support.

Minimum Requirements:

- 3-5 years of senior administrative or executive assistant experience, with familiarity handling schedules, large amounts of information and multiple, competing priorities in a fast-paced environment
- A High School Diploma or General Education Diploma (GED)
- Business Administration Certification or relevant higher-level education
- High proficiency in Microsoft Office; with emphasis on Teams, Excel, Outlook, Word and PowerPoint
- A high regard for collaboration, internal and external relationship building and strong communication skills, to work cross-functionally to carry out accountabilities, recommend solutions and implement continuous improvement opportunities
- Proactive and excellent time management skills, with the ability to retrieve information and make decisions quickly
- A good understanding of administrative policies and procedures and general business operations
- Flexibility, given the dynamic nature of our work environment
- Excellent communication skills - both written and verbal

**Responsibilities**:

- Manage and monitor all correspondence coming into the VP’s office and act as the key liaison for the department with both internal and external stakeholders
- Oversee schedule including oversight of travel and logístical support
- Full coordination of all meetings, off-sites, town halls and other events as required (room booking, technical set-up, catering, confirming participants, pre-reads, etc...)
- Coordinate the preparation of agendas for leadership meetings, timely review, production and distribution of supporting documents/presentation materials and complete accurate record of proceedings and meeting minutes
- Prepares executive's expense reports ensuring accuracy and completeness per policies and guidelines

Location and other Key Details:

- You will work out of our Edmonton refinery in Sherwood Park, located at 801 Petroleum Way
- Hours of work are a regular 40-hour work week, Monday to Friday
- This is a temporary role with a duration of a 6-month work term with the possibility of an extension
- Our business professional roles follow internal compensation guidelines, and the pay band will generally be based years of experience and scope of work

Why Suncor?

Suncor's operations include oil sands development, production and upgrading; offshore oil and gas; petroleum refining in Canada and the U.S.; and the company's Petro-Canada retail and wholesale distribution networks (including Canada's Electric Highway, a coast-to-coast network of fast-charging electric vehicle stations). Suncor is developing petroleum resources while advancing the transition to a low-emissions future through investment in power, renewable fuels and hydrogen.- With a strong strategy for growth and our long-standing approach to sustainability, operational excellence, capital discipline and technology and innovation, Suncor offers a solid foundation for you to continue building your career. We offer rewarding opportunities for you to learn, contribute and grow in a variety of career-building positions - all of which means tremendous potential for your future. We are focused on deepening our commitment to inclusion and diversity and creating a respectful workplace.

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