Purchasing Assistant

2 weeks ago

Edmonton, Canada RAM Elevators and Lifts Full time

**About the role**

**Responsibilities**

Order Processing
- Create purchase order requests in the RAM system, ensure order processing and expediting of orders based on criticality.
- Monitor and track purchase orders to ensure timely delivery.
- Track orders to ensure timely delivery, quality of goods and compliance to terms of contracts.
- Maintain proper internal records.

Receiving
- Receive incoming shipments, verify the accuracy of contents against purchase orders
- Inspect goods for damage or defects, documenting any discrepancies or issues.
- Identify and resolve issues related to receiving, such as discrepancies in quantity or quality of received goods.
- Record received materials in the inventory management system, ensuring accurate tracking of stock levels.
- Organize and store received goods in designated locations.

Return Processing:

- Review and process return purchase orders.
- Escalate any defects and shortages to vendors and process prompt return of defective products in a timely manner.
- Coordinate with outside vendors and accounts payable to ensure that credit memos are received in a timely manner.
- Investigate and resolve invoice variances in price, quality and/or quantities.

Vendor Communication:

- Communicate with vendors to obtain quotes, lead times, and help to negotiate terms.
- Assist in evaluating supplier performance and compliance with contract terms.
- Source vendors and find the best possible quote for recurring readily available products.

Inventory Management:

- Monitor min max levels to ensure adequate inventory levels by monitoring, adjusting and ordering supplies based on consumption.
- Conduct cycle counting activities, ensuring inventory accuracy on a monthly, quarterly and annual basis.
- Update inventory as required.

Documentation:

- Ensure that quote prices provided match PO created in RAM Inventory to ensure prompt Accounts Payable processing.
- Follow established departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety standards.

Coordination:

- Assist the purchaser with negotiation (cost, timelines and supply)
- Update all involved departments on delivery dates, and delays in a timely manner.
- Follow up with any vendor issues as required.
- Follow proper phone etiquette for all interactions.
- Other duties as assigned by the supervisor.

**Qualifications**
- High school diploma or equivalent.
- Previous experience in a purchasing or procurement role is preferred.
- Strong analytical skills, problem solving skills, detail orientation and negotiation skills.
- Must be able to prioritize and manage competing deadlines in a fast-paced, high-volume environment.
- Excellent computer skills in the use of Microsoft Excel, Word, and PowerPoint
- Familiarity with inventory management systems and basic computer skills.
- Ability to lift and move heavy objects safely.

**Job Types**: Full-time, Permanent

Pay: From $19.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Edmonton, AB T5S 2J4: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- Are you authorized to work in Canada?

**Experience**:

- purchasing: 2 years (preferred)

Work Location: In person

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