Administrative Coordinator

2 months ago

Cornwall, Canada Exodus Investigators Group Full time

**Job Overview**

**Duties**
- Review and evaluate new administrative procedures, establishing work priorities to ensure compliance and timely completion of tasks.
- Administer policies related to the release of records under government access to information and privacy legislation.
- Assemble data and prepare periodic and special reports, manuals, and correspondence.
- Oversee and coordinate office administrative procedures, including scheduling and confirming appointments.
- Organize and coordinate seminars, conferences, and meetings, including preparing agendas and taking minutes.
- Develop and implement recruitment strategies and manage employee inquiries and complaints.
- Maintain and manage both manual and computerized information filing systems and digital databases.
- Support the Administration with special projects, research, data analysis, and report generation.
- Follow up on leads and generate new business opportunities while building client relationships.
- Perform general clerical duties, including data entry, invoicing, and maintaining office supplies and cleanliness.

**Qualifications**
- **Ability to maintain confidentiality**:

- **Ability to handle sensitive information with discretion.**:

- Proven experience in an administrative role
- Strong written and oral communication skills and listening skills
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Ability to adapt quickly to new software
- Excellent organizational and time management skills.
- Excellent attendance record (with ability to provide references)
- A proactive approach to problem-solving and project management.
- Exceptional attention to detail
- Ability to take initiative, structured, organized and able to multi-task
- Autonomous worker that is ambitious and willing to learn
- Excellent customer service skills, friendly, outgoing, and willingness to contribute to a team
- Ability to maintaining filing systems and databases, and records software
- Superior telephone manners and strong interpersonal skills
- Fluency in English is a must and Bilingualism would be an asset

Why Join Us?

At Exodus Investigators Group, we value our employees and offer a supportive work environment that encourages professional growth. If you are a motivated individual looking to make a significant impact and willing to learn we would love to hear from you

How to Apply:
Please submit your resume and a cover letter detailing your relevant experience

**Job Type**: Part-time

Pay: $18.00-$20.00 per hour

Expected hours: 24 - 32 per week

**Benefits**:

- Casual dress

Flexible language requirement:

- French not required

**Experience**:

- Microsoft Powerpoint: 2 years (required)
- Microsoft Excel: 5 years (required)

Work Location: In person

Expected start date: 2024-10-01

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